Useyour optimized, baselined project plan to track plan vs. actual progress.
Selecta regular update period and be consistent in making status updates to the plan. Ensure your update period and status updates are consistent with PMBK best practices. The project manager is responsible for making status updates to the plan and using these updates to construct a story to relay the progress of the project to senior leadership via regular status update reports.
Makethe following updates to your plan to prepare for your quarterly status report:
- You have started your project and one week has passed. You receive a status report from everyone, and all tasks are on schedule. You need to update the project schedule to reflect this status update.
- At the conclusion of the second week, one of the early project tasks is 90% complete. Another task is started but is going to require an additional 5 days of duration (or 40 hours of work). A third task was completed. You need to update the project schedule to reflect these updates.
- A Hurricane went through your area and the office was closed for 3 days. You need to update the project schedule to reflect this work stoppage.
- After these changes, continue to update the plan for 3 more weeks as on schedule.
Note.You do not have to submit the project plan, but you will use it to create your status report.
Considerthe following:
During week 6, after a customer demo or update meeting, the customer notifies you that they have an additional requirement that is outside of the scope of the approved requirements document.
Performa change management that includes the following:
- Evaluate the Change Request (CR) as it relates to impacts on your project’s scope, budget, resources, quality, and risk.
- Ensure in your evaluation you describe the request, prioritize the request, and analyze the request as it relates to impacts on your project’s scope, budget, resources, quality, and risk.
- Relay what consequences there would be for the non-implementation of the change.
- Communicate the change management factor in the quarterly status report that follows.
Preparea six-to eight-minute PowerPoint presentation for the Quarterly Management Status Meeting. The presentation will be delivered at the end of the quarter, 3 months into the project, to members of senior leadership.
Includethe following in your presentation:
- Summary of the key aspects and milestones of the project.
- High-level overview of the status of risks, timeline, budget, accomplishments, and next steps.
- Incorporate the use of Earned Value Management to report status of schedule and budget.
- Use a footer to cite any material.