This is a project-based assessment This assessment is in 5 parts and includes an Assessment Feedback form: Project Brief – including purpose, scope and objectives Project Plan – including project...

This is a project-based assessment

This assessment is in 5 parts and includes an Assessment Feedback form:

1. 
   Project Brief
   – including purpose, scope and objectives


2. 
   Project Plan
   – including project objectives, activities, organisation structure, budget, legislation, administrative recording and
   Communication Management Plan
   (Appendix A).


3. 
   Project Administration Tools
   – including Project Schedule, Responsibility Matrix, Implementation Plan, Gantt chart, Procurement and Contracting Plan, and budget control chart


4. 
   Project Completion Report

Assessment Checklist


BSBADM407_AE_Pro_2of2 Project Assessment Criteria Unit code, name and release number BSBADM407 - Administer projects (1) Qualification/Course code, name and release number BSB40515 - Certificate IV in Business Administration (3) Student details Student number Student name Assessment Declaration This assessment is my original work and no part of it has been copied from any other source except where due acknowledgement is made. No part of this assessment has been written for me by any other person except where such collaboration has been authorised by the assessor concerned. I understand that plagiarism is the presentation of the work, idea or creation of another person as though it is your own. Plagiarism occurs when the origin of the material used is not appropriately cited. No part of this assessment is plagiarised. Student signature and Date Document titleVersion 1.0Page 1 of 15 Disclaimer:  Printed copies of this document are regarded as uncontrolled. Please check to ensure this is the latest version. © 2011 Department of Education and Communities, TAFE NSW eLearning Hub | Version: 0.0 | Created: dd/mm/2011 Document title: BSBADM407_AE_Pro_2of2Page 12 of 14 Resource ID: TBS_18_014_BSBADM407_AE_Pro_2of2 STUDENT NAME: Version:1.0 Date created:2 August 2018 Date modified:18/03/2021 For queries, please contact: Technology and Business Services SkillsPoint  Building B, Level G, Corner Harris Street and Mary Ann Street, Ultimo NSW 2007  © 2019 TAFE NSW, Sydney RTO Provider Number 90003 | CRICOS Provider Code: 00591E This assessment can be found in the: Learning Bank The contents in this document is copyright © TAFE NSW 2019, and should not be reproduced without the permission of the TAFE NSW. Information contained in this document is correct at time of printing: 18 March 2021. For current information please refer to our website or your teacher as appropriate. Document titleVersion 1.0Page 1 of 15 Disclaimer:  Printed copies of this document are regarded as uncontrolled. Please check to ensure this is the latest version. © 2011 Department of Education and Communities, TAFE NSW eLearning Hub | Version: 0.0 | Created: dd/mm/2011 Assessment instructions Table 1 Assessment instructions Assessment details Instructions Assessment overview The objective of this assessment is to assess your knowledge as would be required to perform the activities associated with the administrative aspects of a project, such as measurement, monitoring, reporting and finalising the project on completion. Assessment Event number 2 of 2 Instructions for this assessment This is a project based assessment and will be assessing you on your knowledge and performance of the unit. This assessment is in 5 parts and includes an Assessment Feedback form: 1. Project Brief – including purpose, scope and objectives 2. Project Plan – including project objectives, activities, organisation structure, budget, legislation, administrative recording and Communication Management Plan (Appendix A). 3. Project Administration Tools – including Project Schedule, Responsibility Matrix, Implementation Plan, Gantt chart, Procurement and Contracting Plan, and budget control chart 4. Project Completion Report 5. Assessment Checklist Submission instructions On completion of this assessment, you are required to upload it or hand it to your assessor for marking. Ensure you have written your name at the bottom of each page of this assessment. It is important that you keep a copy of all electronic and hardcopy assessments submitted to TAFE and complete the assessment declaration when submitting the assessment. What do I need to do to achieve a satisfactory result? To achieve a satisfactory result for this assessment all tasks must be completed correctly. What do I need to provide? Pen (if completing manually), USB or access to cloud storage if completing electronically. Access to a computer with internet access. What the assessor will provide? The following templates from BSBADM407_AE_Pro_2of2_SR1: · Plan2go Project Brief Template · Plan2go Project Plan Template · Plan2go Project Administration Template Access to computers, internet access, reference text, organisational policy etc that is referenced in the assessment. These may be hard copy or made available online. Due date and time allowed Refer to the Unit Assessment Guide for the due dates. The estimated time for a student to complete this assessment is 8-10 hours. However there is no time limit for students to complete this assessment. Students may complete the assessment outside of the classroom and submit to their teacher for marking. Supervision If this is an unsupervised, take-home assessment, your assessor may ask for additional evidence to verify the authenticity of your submission and confirm that the assessment task was completed by you. Assessment feedback, review or appeals Appeals are addressed in accordance with Every Students Guide to Assessment. Specific task instructions The instructions and the criteria in the tasks and activities below will be used by the assessor to determine if you have satisfactorily completed this assessment event. Use these instructions as a guide to ensure you demonstrate the required knowledge. Each task must be completed and submitted to your assessor for marking and feedback BEFORE you complete the next task. 1. Project Brief – Complete the Plan2go Project Brief Template 2. Project Plan – Complete the Plan2go Project Plan Template 3. Project Administration Tools – Complete the documents in the Plan2go Template 4. Project Completion Report 5. Assessment Checklist All documentation must be professional and in accordance with Plan2go’s Organisation Style Guide. Workplace Scenario You are employed at Plan2Go as a Project Assistant. Plan2go is a Corporate Sponsor of the Bondi Surf Life Saving Association (SLSA) which is a well-known organisation within its local community and the wider Sydney area. Your manager, Sophia Jankovic, has been liaising with Bob Gallagher who is the President of the SLSA. The SLSA needs to raise money for new life saving equipment. It has been decided to hold a Walkathon at Bondi (in approximately 8 weeks) which will: a) Raise money through entry fees and donations b) Increase public awareness of beach safety, promote a healthy lifestyle and attract more members to the region’s Clubs (Bondi, Coogee and Clovelly) c) Promote Plan2go and their services through a community event. Plan2go will be organising the Walkathon on behalf of the SLSA however the overall project sponsor will be Bob Gallaghar (SLSA President). The planning and organising of this event needs to start immediately. The project goal is to raise between $15,000 and $20,000 to cover the cost of the new equipment. The total expenditure has been estimated to be $8,500 for the promotion and hire of equipment to support the project. Your role is to carry out the administrative aspects of the project. It has already been decided that the event will involve walking distances of 2.5km, 5km and 7.5km for walkers of all ages including seniors of 60 years and over. During the process of planning the event, the stakeholders are the project sponsor, the project team and members of the SLSA committee as follows: Positions Details Project Sponsor Bob Gallagher, President, Bondi Surf Life Saving Association Project Manager Sophia Jankovic, Manager, Plan2go Marketing & Advertising Project Administrator Your name, Project Assistant Promotions Coordinator Helen Goodwin, Marketing Coordinator Traffic Liaison Officer Constable Jackson Wright – Bondi LAC  SLSA Committee Members Administration Director Alex Baker Finance Director Erik Walker Member Services Manager Sue O’Donovan Part 1: Project Brief To complete this part of the assessment, you will be required to prepare a Project Brief for the Project Manager. The Project Brief is designed to give an overview and general understanding of the project and clearly outlines the project purpose. You need to use a copy of the Plan2go Project Brief available in folder BSBADM407_AE_SR1, from your assessor. This is an organisational template that Plan2go uses for all project administration. When you complete Part 1: Project Brief, you must submit it to your assessor for marking and feedback before you commence Part 2: Project Plan. The Project Brief must include: 1) Project name: You will decide on the name of the project. It should be appropriate to the project and make the project easy to identify. 2) Approvals: You need to document who will be approving the project. This may be the Project Sponsor and/or the Project Manager. 3) Document control & revision history: Plan2go’s Organisational Policy requires that all documentation has document and version control. If the original document is revised, this should be noted in the Revision history. 4) Project purpose: Briefly describe the purpose of the project in clear and concise language. 5) Project objectives: Identify the individual objectives. Follow the SMART method of writing the objectives (Specific, Measureable, Attainable, Relevant, Time). 6) Project scope: This is a more comprehensive explanation of the project and includes the budget, physical resources, human resources and time allowance. The budgets should be linked to the key objectives of the project. It should define the parameters of the project – what is included and what is not included. 7) Project Timeline: The agreed start and end dates. Add additional notes if applicable, for example if the timeline includes public holidays. Submit the Project Brief to your assessor for marking & feedback before you continue with the next stage of the project. Part 2: Project Plan Your Project Brief (Part 1) has been accepted by the organisation. You must discuss the feedback with your facilitator to ensure you understand the project. You now need to prepare a Project Plan in accordance with the requirements of the project brief. The Project Plan will include the detailed planning and strategies required to complete the project on time and within budget. You need to use a copy of the Plan2go Project Plan available in folder BSBADM407_AE_SR1, from your assessor. This is an organisational template that Plan2go uses for all project administration. When you complete Part 2, you must submit it to your assessor for marking and feedback before you commence Part 3. The Project Plan must include: 1) Project Name – refer to the Project Brief. 2) Approvals, Document control and revision history – refer to the Project Brief. 3) Project Overview – Write a brief overview statement about the project. What is the purpose of the project? What are the main objectives of the project? Refer to the Project Brief for information. 4) Background – What is the reason for doing the project? 5) Project objectives – These should be developed in more detail from the Project Brief. 6) Scope – What is being included and excluded in the project. 7) Project activities – Identify the project activities/tasks and the administrative milestones and timelines that need to be achieved to meet the requirements of the Project Brief. Break the project into smaller manageable tasks and make a list of these. These will be the milestones of the project – the specific, measureable stages of the project that indicate progress towards achieving the objectives. If a milestone is not achieved, it should not be possible to progress through to the next task.