Answer To: Academies Australasia Polytechnic eLearning System: Log in to the site Skip to main content...
Banasree answered on Aug 13 2022
Details of Assessment
Term and Year
3, 2021
Time allowed
Week 4 (Draft), Week 7
Assessment No
1
Assessment Weighting
100%
Assessment Type
Written Responses, Case Studies and Portfolio of Evidence
Due Date
Week 4 (Draft), Week 7
Room
Zoom
Details of Subject
Qualification
BSB50820 Diploma of Project Management
Subject Name
Project Scope Management
Details of Unit(s) of competency
Unit Code (s) and Names
BSBPMG530 Manage Project Scope
Details of Student
Student Name
College
AAPOLY
Student ID
Student Declaration: I declare that the work submitted is my own and has not been copied or plagiarised from any person or source. I acknowledge that I understand the requirements to complete the assessment tasks. I am also aware of my right to appeal. The feedback session schedule and reassessment procedure were explained to me.
Student’s
Signature: ____________________
Date: _____/_____/_________
Details of Assessor
Assessor’s Name
TAUFIQ ANWAR
Assessment Outcome
Assessment Result
|_| Competent |_| Not Yet Competent
Marks
/100
Feedback to Student
Progressive feedback to students, identifying gaps in competency and comments on positive improvements:
Assessor Declaration: I declare that I have conducted a fair, valid, reliable and flexible assessment with this student.
|_| Student attended the feedback session.
|_| Student did not attend the feedback session.
Assessor’s
Signature: ___________________
Date: _____/_____/________
Purpose of the Assessment
The purpose of this assessment is to assess the student in the following learning outcomes:
Competent
(C)
Not yet Competent
(NYC)
1.1 Develop and confirm procedures for project authorisation with an appropriate authority
1.2 Obtain authorisation to expend resources
1.3 Confirm project delegations and authorities in project governance arrangements
2.1 Identify, negotiate and document project boundaries
2.2 Establish measurable project benefits, outcomes and outputs
2.3 Establish a shared understanding of desired project outcomes with relevant stakeholders
2.4 Document scope management plan
3.1 Implement agreed scope management procedures and processes
3.2 Manage impact of scope changes within established time, cost and quality constraints according to change control procedures
3.3 Identify and document scope management issues and recommend improvements for future projects
Assessment/evidence gathering conditions
Each assessment component is recorded as either Competent (C) or Not Yet Competent (NYC). A student can only achieve competence when all assessment components listed under “Purpose of the assessment” section are recorded as competent. Your trainer will give you feedback after the completion of each assessment. A student who is assessed as NYC (Not Yet Competent) is eligible for re-assessment.
Resources required for this Assessment
Weekly eLearning notes relevant to the tasks/questions should be read prior to undertaking the assessment.
Instructions for Students
Please read the following instructions carefully
· This assessment must be completed |X| In class |X| At home
· The assessment is to be completed according to the instructions given by your assessor.
· Feedback on each task will be provided to enable you to determine how your work could be improved. You will be provided with feedback on your work within two weeks of the assessment due date. All other feedback will be provided by the end of the term.
· Should you not answer the questions correctly, you will be given feedback on the results and your gaps in knowledge. You will be given another opportunity to demonstrate your knowledge and skills to be deemed competent for this unit of competency.
· If you are not sure about any aspects of this assessment, please ask for clarification from your assessor.
· Please refer to the College re-assessment for more information (Student Handbook).
ASSESSMENT TASKS
There are two tasks to complete for this unit of competence:
Task 1 – Written responses
This activity has been designed to assess your knowledge and understanding of managing project scope within projects.
This task consists of questionnaires which reflect the knowledge of project management (PMBOK). The responses should include the following:
· Be relevant to your project, unless otherwise stated. Responses should link to the theoretical aspects of project scope management followed by relevant experience / exposure of your nominated project you have recently, or are currently working on to progress both your studies and your projects simultaneously.
· If workplace project exposure does not apply to you, you must negotiate with your assessor to use a scenario/case study examples that you will find on e-learning. However, case study examples are a suitable substitute where workplace examples cannot be provided. Case studies are available on e-learning. Theory answers without reference to your experience will not be assessed as satisfactory
· Demonstrate that you can or have applied what you have learnt to your project, regardless of whether you have undertaken all the performance requirements in your workplace
Task 2 – Portfolio of Evidence
The portfolio of evidence comprises the assessment of the application of your project scope knowledge. You will need to demonstrate your scope management skills applied to a project which is based on a project you have recently, or are currently working on to progress both your studies and your projects simultaneously however, case study examples are a suitable substitute where workplace examples cannot be provided.
If you have started with this subject topic as an initial attempt of completing this course, you must negotiate and discuss with your Assessor to consider a project that you recently or are currently working on or a project that you have worked in the past.
If workplace project exposure does not apply to you, you must negotiate with your assessor to use a scenario/case study examples that you will find on e-learning. However, case study examples are a suitable substitute where workplace examples cannot be provided. Case studies are available on e-learning.
To such a degree you must negotiate with your assessor to use a scenario/case study examples that you will find on e-learning.
Your nominated project must be agreed between you and your Assessor so that its methodology, tools and techniques accommodate to the performance requirements of each Unit of Competency prior to start of work on the unit.
Your project must comprise:
· a comprehensive, detailed and integrated project management plan
· a formal communications plan
· a devoted and project-based budget
· formal and planned involvement with a wide range of stakeholders
· a documented risk, issues and change-management methodology
· a quality plan with assurance and control processes
· a project team-based environment.
Evidence of the following is important:
· demonstration of scope management for several complex projects
· knowledge of scope management plans, tools, issues and likely challenges
To achieve competency, you are required to demonstrate knowledge, skills and experience to:
Performance Evidence
· Complete project authorisation activities
· Collaborate with stakeholders to produce a scope-management plan
· Implement scope-management plan according to procedures
· Review and document scope-management implementation and recommend improvements.
Knowledge Evidence
· Identify components of a project scope-management plan
· Describe factors likely to impact the project scope
· Explain formal change-control processes
· Describe methods for measuring work outcomes and progress against plans
· Describe methods for segmenting and documenting a work breakdown structure
· Identify and describe problem areas likely to be encountered in scope management
· Explain procedures for reporting scope change
· Explain project life cycle and the significance of scope management
· Identify project management tools used for managing scope
· Outline roles and responsibilities of project manager in relation to project planning
· Identify types of project initiation documentation.
STRUCTURE AND MARKING CRITERIA FOR ASSESSMENT TASKS:
I. TASK 1 – Written Responses (Total 30 marks for TASK 1)
Q1: Importance of formally defining scope (4 marks)
Q2: Evidence of captured scope in workplace (4 marks)
Q3. Evidence of tracked and managed scope change in workplace (4 marks)
Q4. Governance in project delegation (4 marks)
Q5. Evidence of critical review points (4 marks)
Q6. Description of the project (4 marks)
Q7. Explanation of project authorisation (6 marks)
II. TASK 2 – Portfolio of Evidence (Total 70 marks for TASK 2)
A. Scoping a project (5 marks)
B. Obtaining Scope Authorisation (5 marks)
C. Scope Management Plan (30 marks Total)
i. Project Scope Statement (15 marks)
ii. Project Scope Management Plan (15 marks)
D. Manage Scope Control Processes (30 marks Total)
1. Written Responses (Total 8 marks)
Q1. Scope change request (4 marks)
Q2. Formal authorisation process threshold (4 marks)
2. Change in Scope by Stakeholder (10 marks)
3. Finalising Scope Change (12 marks)
Q1. Utilisation of change control procedure (3 marks)
Q2. Current baselines and communication the new baselines (3 marks)
Q3. Scope creep (3marks)
Q4. Recommendations for future projects (3 marks)
TABLE OF CONTENT
Content
Pages
Marks
Marks Achieved
TASK 1 – Written Responses (Total 30 marks for TASK 1)
Q1: Importance of formally defining scope
4
Q2: Evidence of captured scope in workplace
4
Q3. Evidence of tracked and managed scope change in workplace
4
Q4. Governance in project delegation
4
Q5. Evidence of critical review points
4
Q6. Description of the project
4
Q7. Explanation of project authorisation
6
TASK 2 – Portfolio of Evidence (Total 70 marks for TASK 2)
A. Scoping a project (5 marks)
Scoping a project
5
B. Obtaining Scope Authorisation (5 marks)
Obtaining Scope Authorisation (5 marks)
5
C. Scope Management Plan (30 marks Total)
i. Project Scope Statement
15
ii. Project Scope Management Plan
15
D. Manage Scope Control Processes (30 marks Total)
1. Written Responses (Total 8 marks)
Q1. Scope change request
4
Q2. Formal authorisation process threshold
4
2. Change in Scope by Stakeholder (Total 10 marks)
Change in Scope by Stakeholder
10
3. Finalising Scope Change (Total 12 marks)
Q1. Utilisation of change control procedure
3
Q2. Current baselines and communication the new baselines
3
Q3. Scope creep
3
Q4. Recommendations for future projects
3
Total
100
The learner is required to update and adjust the page numbers and topics based on the amount of their content and the responses made to each task.
Task 1 – Written Responses
(BSBPMG511-1.1 -1.3,2.1, 2.2, 2.3, 3.1 - 3.3, PE 1- 4, KE 1,2,4,5,6,8,9,11)
Answer the following questions in the appropriate spaces below:
All responses must:
This activity has been designed to assess your knowledge and understanding of managing project scope within projects.
This task consists of questionnaires which reflect the knowledge of project management (PMBOK). The responses should include the following:
· You are to nominate a project that you recently or are currently working on to progress with both your studies and your project work simultaneously. This nominated project and its associated all management areas must be used to respond and link to the theoretical aspects of project scope management followed by relevant experiences / exposures whilst managing and dealing with the overall aspect of the project environment. It is important that you choose a project topic of your understanding as this nominated project will be asked to be continued and applied to fulfil all other subject units of this course.
· However, if you have started with this subject topic as an initial attempt of this course, you must negotiate and discuss with your Assessor to consider a project that you recently or are currently working on or a project that you have worked in the past.
· If workplace project exposure does not apply to you, you must negotiate with your assessor to use a scenario/case study examples that you will find on e-learning. However, case study examples are a suitable substitute where workplace examples cannot be provided. Case studies are available on e-learning. Theory answers without reference to your experience will not be assessed as satisfactory
· Demonstrate that you can or have applied what you have learnt to your project, regardless of whether you have undertaken all the performance requirements in your workplace
You will need to complete the relevant templates from each knowledge area which are provided, you may use templates from the text or from your workplace that provide evidence of your competency.
<50% marks of the allocated marks for the questions and answers in Task 1, will be given for providing theoretical aspect and remaining 50% marks for providing the relevancy on how the information fits in within your project management functionalities. However, Assessor to assess if relevant theory and reflection of the student’s nominated project has been provided by the student as per the requirement of the tasks. Non-relevant answers will be considered not satisfactory >
30 Marks
Question 1: Discuss why it is important for the project manager to formally define scope before beginning to schedule the project (BSBPMG511 – 1.1, 1.3, 2.1,2.2,2.3,2.4,3.1, 3.2,3.3, KE 1,2,6)
<2 marks for stating your reason and 2 marks for detailed information with example from your project. Total of 4 marks> 4 Marks
The reason is the project is a combined of traditional of organised and controlled activities with start and finish dates. Assume for a targeted quantity considering to certain goal which including time, cost, quality and resources.
A Project is a designed set of events
A defined Project scopes
It has time, cost, quality and resource.
It is a planned undertaking
Question 2: Describe how you have formally defined and captured scope in your workplace (BSBPMG511-1.1, 2.1, 2.2, 2.3, PE 2, KE 1,2,5,8,9,11). Consider discussions and negotiations to elicit views and opinions of your Stakeholders and documentation.
<2 marks for stating how you formally defined and captured scope and 2 marks for detailed relevancy to your project. Total of 4 marks> 4 Marks
Scope and definition
Design a Project Management Plan (PMP)
Define scope and objectives
Create report of what is the task (WBS)
Define Risks to be Managed
Define Costs and Time
Define Resources
Documentation
Project Objectives, Scope, Deliverables
Stakeholders (Internal & External)
Work to be done (WBS)
Project Organisation and Resources (OBS)
Project Costings (CBS)
Project Schedule
Procurement/Contract Strategy
Risk Management
Quality management
Change Management
Question 3: Describe how you have formally tracked and managed scope change projects within your workplace. (BSBPMG511-3.2,3.3, PE 4, KE 2,3,4,7)
<1 mark for stating how you tracked and managed, 1 mark for stating the reason and 2 marks for detailed information with example from your project. Total of 4 marks> 4 Marks
Project Monitoring Activities
Reviews of development in comparison with WBS as basis (Plan against Baseline)
Review of actual costs (O/P from SAP), budgeted costs and EVA at WBS level
Review resource allocation
Monitor ongoing meetings with project team
Plan for meetings with contractors
Output of regular development reports
risk reviews
inspections/ audits
assign responsibilities at Work Package level
Define steps for validation of work
Define details of budgets
Evaluate needful whenver Work Plans go ‘off track’ (overrunning or overspending)
Change management Activities
Monitor against the plan on daily basis.
Consider logical method to conclude
Identify necessary activity in advance
Review defined controls are implemented –
Closure of change control
Question 4: What are the governance arrangements regarding project delegation? Provide your project governance in a diagrammatic form for your nominated project. (BSBPMG511 -1.3, PE 1, KE 10, 11)
<1 mark for stating the definition, 1 mark for addressing the arrangements of project delegation, 1 mark for relating to your project and 1 mark for providing the governance diagram of your project Total of 4 marks>
4 Marks
Refer Anx -1
Question 5: For a project you have managed, what are the critical review points during the project? State who would you discuss this matter with within your nominated project environment. (BSBPMG511-1.3, 2.3,3.2,3.3, PE 4, KE 1,2,6)
<2 marks for stating the critical review point, 1 mark for reasoning and 1 mark for stating who you would discuss with demonstrating relevancy to your project. Total of 4 marks> 4 Marks
Critical Review Points-
Comparing the output with the pre-set objectives
Define project purpose
Define project’s resources and allocation report
The project’s physical resources
Identify issues of ongoing project.
Define possible enhancement
Define guidelines for stakeholders and decision-makers?
Critical Review point should discuss with:
Project Head.
Project In charge.
Stake holder.
Question 6: Give a brief description of the project. Explain how the project was selected: (BSBPMG511-1.1, 2.1,2.2,2.3,3.1, PE 2, 3, KE 1,10)
a) How did you identify and measure the benefits? (BSBPMG511-2.2,2.3, KE 2, 4,10)
b) How did you develop the budget? (BSBPMG511-2.1,2.2,2.3, KE 2,4,9,10)
<1 mark for stating the description of your project, 1 mark for stating the selection, 1 mark for stating procedure for identifying and measuring benefits and 1 mark for stating how you developed the project budget. Total of 4 marks. Responses must be relevant to your project.> 4 Marks
Brief description of the project and selection: <2 marks>
To understanding of project and selection process team need to assess few details, they are:
TVM - Time Value of Money
PV - Present Value
FV - Future Value
a) How did you identify and measure the benefits? <1 mark>
Project Benefits measurement process are:
A. Scoring Methods
1. Unweighted 0-1 Factor Model
2. Unweighted Factor Scoring Model
3. Weighted Factor Scoring Model
B. Economic Methods
1. Discounted Cash Flow (DCF) Methods
1.a Net Present Value (NPV)
1.b Internal Rate of Return (IRR)
1.c Cost Benefit Analysis (CBA) / Profitability Index (PI)
2. Non-Discounted Cash Flow (Non-DCF) Methods
2.a Payback Period (PB)
2.b Discounted Payback Period
2.c Return on Investment (ROI)
C. Review
b) How did you develop the budget? <1 mark>
Project budget:
· Detailed, time-phased estimate of all resource costs for the project
· Budgets are developed in stages
Question 7: Explain how your project was authorised: (1 mark) (BSBPMG511-1.1,1.2,1.3, PE 1,2, KE 1,10,11)
a) Do/Did you have a formal project proposal form? Please explain how the form was developed and used. If not, why? (2 marks) (BSBPMG511-1.1,1.2,1.3, PE 1,2, KE 1,10,11)
b) Who reviews and signs off on the project? What criteria do/did you use in assessing project proposals? (3 marks) (BSBPMG511-1.1,1.2,1.3, PE 1,2, KE 1,2,6,10,11)
<1 mark for explaining the procedure of how the project...