Project: Plan a 21st Birthday Party
Background
Define project objective
Identify resources
Define Task(mind mapping)
You have recently started up an events management company after completion of the project management course. after a month of rigorous marketing, a request was received to organize a 21st birthday party for a male customer. you have been tasked to carry out all planning and provisions from the venue to the catering, entertainment, deco as well as arranging an appropriate MC for the occasion which is to be held on the 9th November 2020 and should accommodate 150 guests. all arrangements should be finalized within 3 weeks and at least a week before the event date. you are required to submit a proposal within the next 15 days outlining how each of the following steps (all planning and preparation inclusive) would be effected:
- define completion criteria(deliverables)
- Define WBS
- Allocate Resources to task (Activity detail)
- Create Dependency Relations
- Prepare schedule(Gantt chart)
- Prepare network diagram and review critical path
- Set milestones and control points.
GENERAL PROJECT TASK
the following needs to be done:
- Arrange venue, deco and catering
- Procure entertainment and MC-consult with clients as to preferences
- finalize guest list
- design and send out invitations
- Design party programme
- Ensure safe parking
you know
- Birthday is for the male customer
- 150 guests
you have
you have constituted a good team, and have decided to pay as follows:
events coordinator R1000/hr
Events administrator R700/hr
Events communication officer R800/hr
Desktop designer R900/hr
Caterer R700/hr
Note: assign resources as much as you can to accomplish all your identified tasks
Requirements
- all client information required is asked.
- the report must be submitted in a word document
- the main body of the report must be no more than ten pages and must be written in non-technical way readable style
Report format
Use the following headers (necessary for grading). Annexure printouts must be from MS project to get that section's points/marks. these must be saved as individual files within a zipped folder- Mancosa PAT 2020:
- Introduction
State the objective i.e. why your help is needed. state the project goal, plus any constraints or conditions. break down the goal into several general services your company will offer, and the value that each service offers to the client's birthday.
2. Assumed resources
list all resources that will be needed, including your staff. discuss assumed resources, including client information needed. especially note external resources and requirements e.g. does the venue need an internet connection?
3.Cost Estimates
Present the specific tasks you will do as a WBS, and give cost estimates, with sub-totals at each level and total estimated cost. Briefly discuss the estimates, where the costs mainly go, and efforts made to save costs.
4.Schedule and dependencies
Discuss the project dependencies and list the tasks on the critical path. Discuss the critical path tasks, and methods used to shorten the critical path.
5.Milestones and Deliverables
List and discuss the milestones and the deliverables for each. be very specific about each milestone, including the project finish milestone.
6.Project Control and Risks
Explain the general strategy that will be used to manage the project to completion. Project must have at least two phases. Discuss how they connect to each other, and the milestones. Explain why you selected this strategy. Summarize 10 most important project risks, and how they will be dealt with if they occur.
7.Summary
Briefly summarize, giving the overall project cost, the project benefits as bullet points, and the general strategy. Give the client a list of meetings, with details like who, when and where and estimated times, and desired deliverables