Project Charter Instructions Steps: (Please use attached spreadsheet “Project Charter Template with Instruction” to finish this work, there are more details in spreadsheet) 1.Think of something that...

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Project Charter Instructions Steps: (Please use attached spreadsheet “Project Charter Template with Instruction” to finish this work, there are more details in spreadsheet) 1.Think of something that needs to happen where you work and use this template to begin to document details as to what would make it a project. (Asian Supermarke, 20 stores in US, I am thinking about running a marketing event for promote products, maybe you could create project charter based on this?) 2.Fill out the spreadsheet “project charter template with instruction”. 3.Fill out all other tabs (“Project Charter” “Project Plan” “Communication & Governance” “Project Closeout Plan” “Writeup”) up to the help section (Grey tab “Help”). 4.The help tabs in red after the gray help tab are meant to help with all aspects of the project charter tab. 5.Fill out and answer all questions in the writeup area. 6.use fictitious names, but titles, roles and responsibilities should mimic real life. Project Charter 1. Business Objectives (pick one)2. Scope Diagram 3. Project Objectives My project will … □ Increase Revenue □ Avoid Cost by doing this: 4. Quick N Dirty Risk6. ConstraintsCan't MoveMoves LittleNegotiate7. Change and Communication Size (1-10) bigTimeCommunicationNameEmailPhoneComments Structure (1-10) no reqmtsCostWho will provide status to the stakeholders? Technology (1-10)newQuality/ScopeWhat will the messaging be? Average (out of 10)ERROR:#DIV/0!commentsWhat other communication is needed? 5. Risk FactorLikelihood (L,M,H)Impact (L,M,H)Prevent ByReact By8. Governance and Decision Making Governance DecisionNameEmailPhoneComments Who has final sign-off of the completed project? Who can change the Requirements / Scope? Who can change the Timeline? Who can change the Budget? Other Governance Project Plan Task Task OwnerHelpersDueCommentsComplete (Y/N) Communication & Governance Project Charter: Communication Strategy (status & messaging) StakeholderGoalFrequencyMediumComment Governance Strategy (approval and change requests) Type of ChangeFinal Decision MakersConsultedComments Project Closeout Plan PROJECT CLOSEOUT PLAN TEMPLATE PROJECT TITLEPROJECT MANAGER PLANNED WORK COMPLETION DATEPLANNED PROJECT CLOSEOUT DATE ACTUAL WORK COMPLETION DATEACTUAL PROJECT CLOSEOUT DATE IDACTIVITYOWNERDUE DATESTATUSCOMMENTSSTATUS 1Has the team completed all deliverables?Not StartedNot Started 2Have all deliverables met the requirements and been approved?In ProgressIn Progress 3Have operations and knowledge been transferred?CompleteComplete 4If you're transferring the project to a new manager, have they received an updated project plan?Needs ReviewNeeds Review 5Have all stakeholders been informed of the current status of the project?OverdueOverdue 6Have the project's accounts and billing been finalized?On HoldOn Hold 7Have all security badges been turned in? 8Has a post-project evaluation been carried out? 9Has performance been evaluated and feedback delivered to team members? 10Has a lessons learned review been conducted? 11Has a project closure report been completed? 12Has project documentation been archived for future reference? 13Has a project closure letter been submitted? 14 15 16 17 18 19 20 21 22 23 24 25 CLICK HERE TO CREATE IN SMARTSHEET https://bit.ly/3wJcVuK Writeup You must include a writeup here outlining how you would go about implementing your project and how this tool would help. 1. How do you think these tools would help to position you for success? 2. What barriers do you think the tools would address? 3. What do these things help you to remember that you would not have rememberd otherwise? 4. What are the top two things that you believe this tool would help you with that would position you for success? 5. How might this tool help you to better interact with your manger? With other project stakeholders? Why is this important? 6. What other projects do you think this tool would help with? Help (Please read) Beyond this point are instructions on how to fill out the charter. Notice tabs are color coded in red. Look at the instructions on each tab as you fill out the charter. Objective Instructions (CH) Objectives Project objectives clarify how the project success will be measured at the end. They should be:  Concrete and specific  Measurable  Achievable and realistic  Time‐bound  Refers to project deliverables Types include:Systems, Product/Service, Cost/Revenue, Learning Performance Related. Should be "SMART" Concrete and specific  Measurable  Achievable and realistic  Time‐bound  Refers to project deliverables By October 15th all we will have 30% course usage covering topics of business writing. By October 1st feedback will be collected from all line managers around training By September 15th all facilitators on the learning team will know how to select and deploy content for intercession work. Project Manager usually held accoutable for objectives How will the success of this project be measured?  What will the outcomes be?  How will they be measured?  Who will measure them? Scope Diagram Instructions (CH) Who are your Stakeholders? In order to fulfill the criteria of being a stakeholder, two things need to be factored in. There is something we need from them and there is something they need from the project. These are the individuals who are getting or giving something to the project Example for a Volunteer Day Project Note direction of all arrows and all inputs and outputs documented. When an arrow is pointing towards something, the point of origin (that the arrow is pointing away from) is who is responsible for that. For example employees are stakeholders here and they are responsible for being available to volunteer Those working the project are responsible for providing training on how to volunteer and a schedule on when. Other sections can be read in a similar fashion. Be sure to list the stakeholders for your project and draw arrows accordingly. Make sure you are able to speak to this and consider adding this as a slide in your project! Risk & Constraint Instr (CH) Risk Something that would negatively impact the business that MIGHT happen Examples: Sponsor changes, budget cut What do you do? You would try to prevent something like this from happening. Constraint: A challenge that WILL happen Examples: fixed budget, fixed date, limited resources What do you do? You would accept it and work with in these limits. Overall Project Risk Size ‐ How “big” is this project or how long will it take relative to others you have done? Rated 1(small) ‐ 10(large) Structure ‐ How stable are the requirements? Rated 1(fixed) ‐ 10(undefined) Technology ‐ How understood is the technology and procedures? Rated 1(old) ‐ 10(new) Ratings 1 – 3 Wing this project 4 – 6 Do a quick project charter, high level project plan 7 – 8 Block regular project management time 9 – 10 Block frequent time, clear your schedule and plan NOW to cut the scope. >5 Mitigate the Risk Communications Inst (CH)  Who will you communicate with?  Who will receive regular status updates?  What change message do you want to provide proactively?
Answered 3 days AfterAug 10, 2022

Answer To: Project Charter Instructions Steps: (Please use attached spreadsheet “Project Charter Template with...

Anjali answered on Aug 12 2022
78 Votes
Project Charter
    1. Business Objectives (pick one)                            2. Scope Diagram                                 3. Project Objectives
    My project will …                                                             To conduct a marketing event plan for Project manager for asian supermarket
     □ Increase Revenue                                                             To complete the project in 3 months with higj quality
     □ Avoid Cost                                                             To deliver project charter, plan alongsde the communication and governance plan with closure plan for closing the project on time
    by doing this:
    4. Quick N Dirty Risk                            6. Constraints        Can't Move        Moves Little        Negotiate        7. Change and Communication
    Size (1-10) big                5            Time                                Communication                Name    Email    Phone    Comments
    Structure (1-10) no reqmts                6            Cost                                Who will provide status to the stakeholders?                steve    [email protected]    7698562310
    Technology (1-10)new                7            Quality/Scope                                What will the messaging be?                olive    [email protected]    45789632561
    Average (out of 10)                6            comments                                What other communication is needed?                bravo    [email protected]    8956237845
    5. Risk Factor                    Likelihood (L,M,H)    Impact (L,M,H)    Prevent By                React By                8. Governance and Decision Making
    dueto lack of resources bad Brand Perception and Value                    m    m    Project manager                 team members                 Governance Decision                Name    Email    Phone    Comments
    due to lack of technical expertise poorAffiliations
                    m    m    Project manager/ quality manager                 team members                 Who has final sign-off of the completed project?                 steven    [email protected]    7894562310
    due to lack of knowledge poor event Branding
                    h    m    Project manager                         team members        Who can change the Requirements / Scope?                joseph    [email protected]    4562318970
    lack of Advertising
                    m    h    board of directors/Project manager/ quality manager                         team members        Who can change the Timeline?                bravo    [email protected]    8956237845
    Inadequate Marketing Strategy                    h    h    board of directors/Project manager/ quality manager                        team members        Who can change the Budget?                 olive    [email protected]    45789632561
    lack of technology./technology failure                     m    h    board of directors/Project manager/ quality manager                        team members        Other Governance                 grace    [email protected]    4562378956
Project Plan
        Task Name    Duration    Start    Finish    Resource Names
        Marketing Event management     77 days    Tue 11-08-22    Fri 25-11-22
        Initiating    9 days    Tue 11-08-22    Tue 23-08-22
        Develop Project Charter    4 days    Tue 11-08-22    Tue 16-08-22
        Identify Goals and Objectives    1 day    Tue 11-08-22    Tue 11-08-22    Project Director
        Develop Strategies and Plans    1 day    Thu 12-08-22    Thu 12-08-22    Project Director
        Research Previous Experience    1 day    Mon 15-08-22    Mon 15-08-22    Project Manager
        Develop Project Charter    1 day    Tue 16-08-22    Tue 16-08-22    Project Manager,Acceptor
        Develop Preliminary Project Scope Statement    5 days    Wed 17-08-22    Tue 23-08-22
        Conduct Planning Workshop    1 day    Wed 17-08-22    Wed 17-08-22    Project Director
        Document Project Costs and Benefits    1 day    Thu 18-08-22    Thu 18-08-22    Application Architect,Technical Architect,Project Manager
        Develop High Level Work Breakdown Structure    1 day    Fri 19-08-22    Fri 19-08-22    Project Manager
        Conduct Peer Review    1 day    Mon 22-08-22    Mon 22-08-22    Project Manager
        Prepare Preliminary Project Scope Statement    1 day    Tue 23-08-22    Tue 23-08-22    Project Manager,Acceptor
        Planning    30 days?    Wed 24-08-22    Sun 04-10-22
        Set Up Project Environment    4 days    Wed 24-08-22    Mon 29-08-22
        Prepare Facilities    1 day    Wed 24-08-22    Wed 24-08-22    Project Manager
        Set Up Project Standards and Procedures    1 day    Thu 25-08-22    Thu 25-08-22    Quality Assurance Manager
        Set Up Project Management Tools    1 day    Fri 26-08-22    Fri 26-08-22    Project Manager
        Set Up Project Book    1 day    Mon 29-08-22    Mon 29-08-22    Project Manager
        Define Scope    4 days    Tue 30-08-22    Wed 02-09-22
        Document Scope Management Plan    1 day    Tue 30-08-22    Tue 30-08-22    Project Manager
        Specify Deliverables and Acceptance Criteria    1 day    Wed 31-08-22    Wed 31-08-22    Project Manager
        Define Scope    1 day    Sun 01-09-22    Sun 01-09-22    Project Manager
        Document Assumptions    1 day    Wed 02-09-22    Wed 02-09-22    Project Manager
        Develop Project Schedule    5 days    Mon 05-09-22    Fri 09-09-22
        Build Work Breakdown Structure    1 day    Mon 05-09-22    Mon 05-09-22    Project Manager
        Develop Resource Plans    1 day    Thu 06-09-22    Thu 06-09-22    Project Manager
        Prepare Project Estimates    1 day    Sat 07-09-22    Sat 07-09-22    Project Manager
        Define Dependencies and Develop Project Schedule    1 day    Tue 08-09-22    Tue 08-09-22    Project Manager
        Document Assumptions    1 day    Fri 09-09-22    Fri 09-09-22    Project Manager
        Develop Risk Plans    4 days    Fri 12-09-22    Thu 15-09-22
        Document Risk Management Plan    1 day    Fri 12-09-22    Fri 12-09-22    Project Manager,Acceptor
        Identify Risks    1 day    Tue 13-09-22    Tue 13-09-22    Project Manager
        Analyze Risks    1 day    Wed 14-09-22    Wed 14-09-22    Project Manager
        Document Risk Management Plans    1 day    Thu 15-09-22    Thu 15-09-22    Project Manager,Acceptor
        Plan for Quality    1 day    Fri 16-09-22    Fri 16-09-22
        Document Quality Management Plan    1 day    Fri 16-09-22    Fri 16-09-22    Quality Assurance Manager,Acceptor
        Organize Project Resources    2 days    Mon 19-09-22    Tue 20-09-22
        Develop Organization Structure    1 day    Mon 19-09-22    Mon 19-09-22    Project Director
        Develop Staffing Plan    1 day    Tue 20-09-22    Tue 20-09-22    Project Director
        Develop Procurement Plans    5 days    Wed 21-09-22    Tue 27-09-22
        Determine Procurement Requirements    1 day    Wed 21-09-22    Wed 21-09-22    Contracts Manager
        Define Subcontractor Scope    1 day    Thu 22-09-22    Thu 22-09-22    Contracts Manager
        Identify Potential Subcontractors    1 day    Fri 23-09-22    Fri 23-09-22    Contracts Manager
        Identify Subcontract Type    1 day    Mon 26-09-22    Mon 26-09-22    Contracts Manager
        Document Subcontractor Management Plan    1 day    Tue 27-09-22    Tue 27-09-22    Contracts Manager,Acceptor
        Develop Financial Plan    2 days    Wed 28-09-22    Thu 29-09-22
        Prepare Financial Plan    1 day    Wed 28-09-22    Wed 28-09-22    Project Manager
        Document Assumptions    1 day    Thu 29-09-22    Thu 29-09-22    Project...
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