Project Budget and Schedule Instructions In this assignment, you use Microsoft Project to create a Project Budget and a Project Schedule. You first develop your Project Schedule. Then, you include the...

Project Budget and Schedule

Instructions

In this assignment, you use Microsoft Project to create a Project Budget and a Project Schedule. You first develop your Project Schedule. Then, you include the budget for all the project-related costs. Include tasks for a minimum of five phases in your Project Schedule, with at least three levels of tasks beneath each of the phases.

Complete the following steps for this assignment:

1. Create your Project Schedule in Microsoft Project. Include tasks, durations, dependencies, resources, and a Gantt chart.


2. Develop a Budget in Microsoft Project or Microsoft Excel that includes the cost for each task, as well as subtotals for each of the five phases and a total cost.


3. Add references to your project budget and schedule, in theProject Plan Template.


4. Submit your final Project Plan, including your budget and schedule.

Portfolio Prompt:You are required to save this learning activity to your ePortfolio.

Additional Requirements

• Written communication:Ensure written communication is free of errors that detract from the overall message.


• Length:Use the Project Plan Template.


• Font and font size:Use Times New Roman, 12-point font.


• Submission:Submit your final Project Plan with all sections completed.

Project Destination Wedding 13 Project Destination Wedding Executive Summary This report presents a detailed planning of the key processes with respect to the proposed project for planning, designing, developing, implementing and delivering destination wedding experience. This project plan presents project charter, stakeholder register, WBS, budget planning, communications planning, risk matrix, and project schedule. The project objectives include the designing and planning a destination wedding experience for Paul and Simon, developing and undertaking the various activities entailing invitations, logistics and all other aspects to ensure wedding experience in the manner expected and agreed upon, and implementing and delivering the wedding experience the day of wedding in a successful and expected manner. The project management shall employ five phased approach spanning initiation, planning, execution, monitoring / controls, and closure by using the PMBoK framework in terms of process planning, application of required tools and approaches, and overall project management / delivery mechanisms Table of Contents Executive Summary1 Version Control3 Project Charter4 Stakeholder Register5 Work Breakdown Structure (WBS)7 Budget9 Communications Matrix10 Risk Matrix11 Project Schedule13 References16 Appendices17 Version Control Version Number Assignment Number Date 1.0 2 25th October 2020 Project Charter Project Title: Project Destination Wedding Project Start Date: 6/1/2020 Project Finish Date: 9/30/2020 Budget: $25,000 Project Manager: Tyler Powell Project Objectives: [1] Designing and planning a destination wedding experience for Paul and Simon, [2] Developing and undertaking the various activities entailing invitations, logistics and all other aspects to ensure wedding experience in the manner expected and agreed upon, and [3] Implementing and delivering the wedding experience the day of wedding in a successful and expected manner Approach: The project management shall employ five phased approach spanning initiation, planning, execution, monitoring / controls, and closure by using the PMBoK framework in terms of process planning, application of required tools and approaches, and overall project management / delivery mechanisms (Papke-Shields & Boyer-Wright, 2017; Padalkar & Gopinath, 2016; Martens & Carvalho, 2017). Objective #1: Designing and planning a destination wedding experience for Paul and Simon Approach: Develop Project Plan that will document process, approach and method of achieving the project using project plan, schedule, budget, risk planning, communication planning, resource allocation and other planning (Papke-Shields & Boyer-Wright, 2017; Padalkar & Gopinath, 2016; Martens & Carvalho, 2017). Objective #2: Developing and undertaking the various activities entailing invitations, logistics and all other aspects to ensure wedding experience in the manner expected and agreed upon Approach: Using monitoring and control processes developed in Project Plan, and employing past experiences to undertake the activities / tasks planned (Papke-Shields & Boyer-Wright, 2017; Padalkar & Gopinath, 2016; Martens & Carvalho, 2017). Objective #3: Implementing and delivering the wedding experience the day of wedding in a successful and expected manner Approach: Using monitoring and control processes developed in Project Plan, and employing past experiences to implement and deliver the wedding experience the day of wedding in a successful and expected manner (Papke-Shields & Boyer-Wright, 2017; Padalkar & Gopinath, 2016; Martens & Carvalho, 2017). Stakeholder Register Stakeholder Identification Name Role Position Contact Information Paul & Simon Project Sponsor / Client Individuals paulandsimon@wedding .com Tyler Powell Project Manager Freelance Wedding Event Organizer [email protected] A Team Member Executive [email protected] B Team Member Executive [email protected] Stakeholder Assessment Role Requirements Communication Needs Frequency of Communication Expectations Influence on the Project Interest and Power Project Sponsor / Client Successful Wedding Progress Updates & Significant Variances Weekly On-time, within cost and high-quality delivery HIGH HIGH Project Manager Project Planning & Implementation NA NA Successful project delivery HIGH HIGH Team Member Support project implementation NA NA Successful project delivery Low Low Team Member Support project implementation NA NA Successful project delivery Low Low Stakeholder Classification Work Breakdown Structure (WBS)   Work Breakdown Structure (WBS) 1 Planning → 1a. Agree on Budget → 1b. Wedding Date Finalisation → 1c. Make Guest List 2 Guest List → 2a. Select wedding Card design → 2b. Send Out Invitation → 2c. Arrange for guest's commute 3 Destination Planning - Church Bookings → 3a. Book the church → 3b. Book the priest 4 Destination Planning - Reception Venue Bookings → 4a. Shortlist the Property → 4b. Select the Wedding destination → 4c. Plan and finalise guest room allocation → 4d. Book the available property → 4e. Finalise reception venue decorations and seating arrangements 5 Catering 6 Attires & Ring → 6a. Select wedding dress for bride and groom → 6b. Order wedding dress → 6c. Measurements and Fittings → 6d. Dress trials → 6d. Ring 7 Memories → 7a. Shortlisting the photographer → 7b. Booking the photographer 8 Miscellaneous → 8a. Flower arrangement → 8b. Music → 8c. Fun Activities engaging the guests on reception → 8d. Buffer 9 Wedding Day Budget Resource Name Type Initials Base % Usage Standard Rate Cost/Use Overtime Rate Total Cost Bride Work B Standard 100% $0.00/Hr $0.00/Hr - 0 Groom Work B Standard 100% $0.00/Hr $0.00/Hr - 0 Wedding Card - 100 Guests Material WC Standard 100% 10 1000 - 1000 Commuting - 100 Guests Cost Cm Standard 100% 20 1000 - 2000 Church - Booking Cost Ch Standard 100% Flat Rate 1500 Property (Hotel Rooms) - 2 days Cost Htl Standard 100% 4.5 1000 - 4500 Banquet Hall Cost BH Standard 100% Flat Rate 1500 Music Cost M Standard 100% Flat Rate 1000 Decorations Cost Dc Standard 100% Flat Rate 2000 Fun Activities Cost FA Standard 100% Flat Rate 1000 Catering - 100 Guests Cost Ct Standard 100% 3 1000 - 3000 Wedding Dress Material WD Standard 100% 3 1000 - 3000 Wedding Ring Material WR Standard 100% 2 1000 - 2000 Photographer Cost Ph Standard 100% Flat Rate 1000 Buffer Budget Cost       Flat Rate 1500                 25000 Communications Matrix Information Provider Recipient(s) Frequency Medium Location Status Report for Progress Updates & Significant Variances Project Manager Sponsor Weekly Email SharePoint Issue / Variance Review Project Team Project Manager Twice Weekly Direct Meetings Office Ad-hoc Issues & Other Discussions Project Team Project Manager Daily Direct Meetings Office Risk Matrix Risk Probability (L,M,H) Severity (L,M,H) Mitigation Approach Schedule Delays M M Risk Reduction Cost Overruns M M Risk Reduction Team Conflicts L M Risk Avoidance Vendor issues for booking L H Risk Reduction COVID-19 severity causing wedding cancellation L H Risk Acceptance Project Schedule   Work Breakdown Structure (WBS) Duration in Days Start Date Finish Date   Predecessor /Successor 1 Planning           → 1a. Agree on Budget 15 01 June 2020 16 June 2020     → 1b. Wedding Date Finalisation 5 17 June 2020 22 June 2020     → 1c. Make Guest List 10 23 June 2020 03 July 2020                   2 Guest List           → 2a. Select wedding Card design 7 04 July 2020 11 July 2020     → 2b. Send Out Invitation 10 12 July 2020 22 July 2020   F2S: (1c.-2b.) → 2c. Arrange for guest's commute 5 23 July 2020 28 July 2020                   3 Destination Planning - Church Bookings           → 3a. Book the church 5 29 July 2020 03 August 2020     → 3b. Book the priest 5 04 August 2020 09 August 2020                   4 Destination Planning - Reception Venue Bookings           → 4a. Shortlist the Property 15 10 August 2020 25 August 2020     → 4b. Select the Wedding destination 10 26 August 2020 05 September 2020     → 4c. Plan and finalise guest room allocation 7 06 September 2020 13 September 2020     → 4d. Book the available property 1 14 September 2020 15 September 2020     → 4e. Finalise reception venue decorations and seating arrangements 10 16 September 2020 26 September 2020                 5 Catering           → 5a. Shortlisting the caterers 10 27 September 2020 07 October 2020     → 5b. Booking the available caterers 3 08 October 2020 11 October 2020     → 5c. Finalising the menu 6 12 October 2020 18 October 2020     → 5d. Food Tasting 2 19 October 2020 21 October 2020                                 6 Attires & Ring           → 6a. Select wedding dress for bride and groom 60 01 June 2020 31 July 2020   F2S: (1b.-6a.) → 6b. Order wedding dress 5 01 August 2020 06 August 2020     → 6c. Measurements and Fittings 2 07 August 2020 09 August 2020     → 6d. Dress trials 10 10 August 2020 20 August 2020     → 6d. Ring 5 21 August 2020 26 August 2020                   7 Memories           → 7a. Shortlisting the photographer 7 27 August 2020 03 September 2020   F2S: (1b.-7a.) → 7b. Booking the photographer 1 04 September 2020 05 September 2020                   8 Miscelleneous           → 8a. Flower arrangement 5 06 September 2020 11 September 2020     → 8b. Music 5 12 September 2020 17 September 2020     → 8c. Fun Activities engaging the guests on reception 5 18 September 2020 23 September 2020     → 8d. Buffer 5 24 September 2020 29 September 2020   F2S: (1b.-7a.)               9 Wedding Day 1 30 September 2020 30 September 2020     References Martens, M. L., & Carvalho, M. M. (2017). Key factors of sustainability in project management context: A survey exploring the project managers' perspective. International Journal of Project Management, 35(6), 1084-1102. Padalkar, M., & Gopinath, S. (2016). Six decades of project management research: Thematic trends and future opportunities. International Journal of Project Management, 34(7), 1305-1321. Papke-Shields, K. E., & Boyer-Wright, K. M. (2017). Strategic planning characteristics applied to project management. International Journal of Project Management, 35(2), 169-179. Appendices NA Project Destination Wedding Planning Guest List Destination Planning - Church Bookings Destination Planning - Reception Venue Bookings Catering Attires & Ring Memories Miscellaneous Wedding Day Agree on Budget Wedding Date Finalisation Make Guest List Select wedding Card design Send Out Invitation Arrange for guest's commute Book the church Book the priest Shortlist the Property Select the Wedding destination Plan and finalise guest room allocation Book the available property