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BBQfun simulated business (BSBMKG502) BBQfun (simulated business) Table of contents Chapter 1 – Business plan (excerpt)2 Chapter 2 – Organisational chart and management profiles3 Chapter 3 – Management responsibilities4 Chapter 4 – Budget summary5 Chapter 5 – Operational plan6 Chapter 6 – Description of operations9 Chapter 7 – Organisational risk register10 Chapter 8 – Marketing plan12 Chapter 9 – Sales and marketing policy24 Chapter 10 – BBQfun privacy policy26 Chapter 11 – Anti-discrimination policy30 Chapter 12 – Procurement policy and procedures31 Chapter 13 – List of preapproved suppliers36 Chapter 1 – Business plan (excerpt) From BBQfun business plan FY 2016–2017 About BBQfun BBQfun was established in 2013 by current CEO, Pat Mifsud. BBQfun offers an extensive product range, incorporating both local and imported goods. Since 2014, the increasingly competitive retail environment, technological change, changes in consumer buying patterns and consumer confidence has led to disappointing sales. However, BBQfun intends to return to healthy sales of $11 million in 2016 through building on its organisational strengths, through targeted marketing strategies aimed at key segments and through exploiting marketing opportunities. Currently, BBQfun operates two stores, one in Brisbane (Kenmore), and one on the Gold Coast. BBQfun is seeking business and marketing opportunities that could lead to interstate or national expansion if viable and scalable. Mission · To provide our customers with great value outdoor lifestyle products and second-to-none customer service. Vision · To be, within five years, south east Queensland’s leading outdoor lifestyle retailer. Values · Quality · Customer value · People: Active encouragement of safety, teamwork, diversity, excellence, innovation and continuous improvement. Strategic directions The strategic context in which BBQfun will achieve its mission and vision is through: · engaging with customers through promotion and market research · building reputation for quality products and quality customer service · supporting people to perform via training and performance management · controlling costs. · increasing sales revenue and profitability. BBQfun (simulated business)Student Workbook Assessment MaterialsBBQfun (simulated business) 2nd edition version: 1Error! Use the Home tab to apply Unit code and title Char to the text that you want to appear here. Page 102 of 125© 2012 Innovation and Business Industry Skills Council Ltd BSBMKG502 Establish and adjust the marketing mix 1st edition version: 1 Page 2 of 36 Chapter 2 – Organisational chart and management profiles BBQfun organisational chart BBQfun (simulated business)Student Workbook Assessment MaterialsBBQfun (simulated business) 2nd edition version: 1Error! Use the Home tab to apply Unit code and title Char to the text that you want to appear here. Page 104 of 127© 2012 Innovation and Business Industry Skills Council Ltd BSBMKG502 Establish and adjust the marketing mix2nd edition version: 1 © 2016 Innovation and Business Industry Skills Council LtdPage 3 of 36 Chapter 3 – Management responsibilities Pat Mifsud, CEO Pat is responsible for working with the Board of Directors to oversee the business, set overall strategic directions, manage risk, and authorise large financial transactions. Riz Mehra, Chief Financial Officer Riz is responsible for preparing quarterly financial statements and overall budgeting. Riz is also responsible for overseeing budgets for cost centres and individual projects. At completion of financial quarters and at the end of projects, Riz is responsible for viewing budget variation reports and incorporating information into financial statements and financial projections. Kim Chen, Operations General Manager Kim is responsible for the day-to-day running of the company. Kim oversees the coordination of all operations. Kim is responsible for sponsoring projects which affect operations of the organisation as a whole. Kim works with the HR manager to coordinate systems and projects to achieve company-wide synergy. Les Goodale, Human Resources (HR) Manager Les is responsible for the productive capacity and welfare of people at BBQfun. With the Operations General Manager, Les works to co-ordinate projects and management systems such as performance management, recruitment, and induction. Sam Lee, Marketing Manager Sam is responsible for the management of all aspects of marketing. Sam manages the activities of the marketing team. Pat Sweeney, Manager: Brisbane (Kenmore) Pat is responsible for the management of all aspects of the Brisbane store. Alex Mitchell, Manager: Gold Coast Alex is responsible for the management of all aspects of the Gold Coast store. Chapter 4 – Budget summary BBQfun 2016–2017 approved budget by activities to be undertaken Income: Sales $11,000,000 Barbecues and related equipment. Investment income $1,567,000 Real estate investment income and rental of office space. Cost of goods sold (COGS) $5,890,000 Cost of provision of goods, purchase of stock, distribution. Gross profit $6,677,000 Gross profit. Expenses: Wages, salaries and on costs $2,567,890 Wages, salaries, superannuation, work cover insurance, payroll tax. Consultancy fees $50,000 Project management: WHS management system; change management. Communication expenses $42,000 Telephone, ISP costs, IT support. Marketing $800,000 Cost of staff travel and associated costs for sales, etc. Premises expenses $1,000,000 Rent, electricity, maintenance, cleaning. Capital expenditure $120,000 Purchase of new office equipment (90%), vehicles. Depreciation and amortisation $177,569 Computers and capital equipment that is depreciated. Office supplies $65,068 Printing and stationery, postage, amenities. Training $62,187 Sales training: leadership, WHS, ethical/ legal training. Total expenses $4,884,714 Net profit $1,792,286 Net income before tax. BBQfun (simulated business)Student Workbook Assessment MaterialsBBQfun (simulated business) Error! Use the Home tab to apply Unit code and title Char to the text that you want to appear here.2nd edition version: 1 Page 104 of 125© 2012 Innovation and Business Industry Skills Council Ltd BSBMKG502 Establish and adjust the marketing mix2nd edition version: 1 © 2016 Innovation and Business Industry Skills Council LtdPage 5 of 36 Chapter 5 – Operational plan BBQfun Operational plan (summary) FY 2016–2017 Objectives: Performance measures Tasks: 1 Engaging with customers through promotion and market research. · Completion of market/marketing research. · Completion of customer surveys. · Completion of reports to identify marketing opportunities. · Conduct of quarterly surveys on customer satisfaction. · Evaluation of market and marketing data to determine marketing opportunities. 2 Building reputation for quality products and quality customer service. · Raise organisational profile by 20%. · Improve client satisfaction performance by 25%. · Percentage of brand recognition in sought-after categories in periodic customer surveys. · Percentage of customers with positive view of organisational responsiveness, innovation, quality, ethics, safety. · Number of customer complaints. · Delivery times. · Number of returned items. · Audit of supplier quality. · Regular contact with suppliers. · Investigate resourcing needs: people, products. · Fulfil resourcing and distribution needs in accordance with policies and procedures. · Maintenance of enterprise resource management (ERM), point of sale (POS) and customer relationship management (CRM) systems. 3 Supporting people to perform via training and performance management. · Numbers of injuries (Target = 0). · Numbers of absentees (Target = < 3% of total hours). · anti-discrimination complaints (target = 0). · percentage completion of performance plans and performance management process. · numbers of coaching sessions completed. · numbers of operational – related training programs completed. · research effectiveness of possible incentives for: safe work achievement; healthy lifestyle. · engage workers with strategic goals of business and support professional development in line with strategic goals. (targets to be set by individual managers). · management engagement with employees to achieve greater buy in of organisational goals. · include explanation of how activities work with organisational strategic goals in all communications to internal personnel. · regular coaching. · training needs analysis and training (leadership, whs, ethical/legal training). · strategic goals included in induction program. · employee incentives for performance in all areas relevant to operational and strategic goals. 4 reduce direct and indirect costs of operations · general ledger accounts; financial statements: · wages · cost of agent services · consultancy fees · wastage and associated expenses. · expense target = $4,884,714 · cogs target = $5,890,000 · renegotiate with suppliers. · research potential new suppliers. · research new distribution possibilities such as e-commerce/delivery. · management engagement with employees to achieve greater employee support of organisational goals. · greater use by managers of budgets to encourage restraint. · greater focus on budget restraint in management of projects/activities. · inventory management through erm to reduce overstocking and risk associated with storage. · incentives (as part of manager/employee performance management and bonus system). 5 increasing sales revenue · general ledger accounts; financial statements: · revenue target = $11 million · profit target = $1,792,286 · marketing campaigns. · sales training for floor staff. bbqfun (simulated business)student workbook assessment materialsbbqfun (simulated business) 2nd edition version: 1error! use the home tab to apply unit code and title char to the text that you want to appear here. page 106 of 125© 2012 innovation and business industry skills council ltd bsbmkg502 establish and adjust the marketing mix2nd edition version: 1 © 2016 innovation and business industry skills council ltdpage 8 of 36 chapter 6 – description of operations brisbane: head office · location: kenmore. · size: 15,000 square metres (50% warehouse, 50% display area). warehouse area used at 45% of capacity, but poorly configured to accommodate heavy increase in distribution traffic. · employees: · 30 full time and casual sales and customer service people, check-out staff trained in use of pos (integrated with erm and crm software system) · senior management team (5) + 1 store manager · 4 sales team leaders · 1 delivery truck driver · 1 warehouse worker. · large mezzanine office space (used to be occupied by online retailer, currently subdivided and occupied by management team). · loading bay with large capacity (most of area incorporated into customer display area, could be easily and cheaply reconfigured to accommodate extra distribution). gold coast operation · location: robina. · size: 12,000 square metres (50% warehouse, 50% display area). warehouse area used at 50% of capacity, but poorly configured to accommodate heavy increase in distribution traffic. · employees: · 30 full-time and casual sales and customer service people, check-out staff trained in use of pos (integrated with erm and crm software system) · 1 store manager · 3 sales team leaders · 1 delivery truck driver · 1 warehouse worker. · large mezzanine open-plan office space with separate access (currently rented out to telemarketing company). · lots of spare office space. · loading bay with large capacity. assessment materialsbbqfun (simulated business) bsbmkg502 establish and adjust the marketing mix2nd edition version: 1 © 2016 innovation and business industry skills council ltdpage 10 of 36 chapter 7 – organisational risk register bbqfun risk register fy 2016–2017 identified risk probability impact current controls future actions failure to identify changes in market/external environment and develop appropriate strategies. medium high · appropriate insurances held and coverage reviewed annually. · managers encouraged and incentivised to follow performance management policy. · employee performance plans align 3%="" of="" total="" hours).="" ·="" anti-discrimination="" complaints="" (target="0)." ·="" percentage="" completion="" of="" performance="" plans="" and="" performance="" management="" process.="" ·="" numbers="" of="" coaching="" sessions="" completed.="" ·="" numbers="" of="" operational="" –="" related="" training="" programs="" completed.="" ·="" research="" effectiveness="" of="" possible="" incentives="" for:="" safe="" work="" achievement;="" healthy="" lifestyle.="" ·="" engage="" workers="" with="" strategic="" goals="" of="" business="" and="" support="" professional="" development="" in="" line="" with="" strategic="" goals.="" (targets="" to="" be="" set="" by="" individual="" managers).="" ·="" management="" engagement="" with="" employees="" to="" achieve="" greater="" buy="" in="" of="" organisational="" goals.="" ·="" include="" explanation="" of="" how="" activities="" work="" with="" organisational="" strategic="" goals="" in="" all="" communications="" to="" internal="" personnel.="" ·="" regular="" coaching.="" ·="" training="" needs="" analysis="" and="" training="" (leadership,="" whs,="" ethical/legal="" training).="" ·="" strategic="" goals="" included="" in="" induction="" program.="" ·="" employee="" incentives="" for="" performance="" in="" all="" areas="" relevant="" to="" operational="" and="" strategic="" goals.="" 4="" reduce="" direct="" and="" indirect="" costs="" of="" operations="" ·="" general="" ledger="" accounts;="" financial="" statements:="" ·="" wages="" ·="" cost="" of="" agent="" services="" ·="" consultancy="" fees="" ·="" wastage="" and="" associated="" expenses.="" ·="" expense="" target="$4,884,714" ·="" cogs="" target="$5,890,000" ·="" renegotiate="" with="" suppliers.="" ·="" research="" potential="" new="" suppliers.="" ·="" research="" new="" distribution="" possibilities="" such="" as="" e-commerce/delivery.="" ·="" management="" engagement="" with="" employees="" to="" achieve="" greater="" employee="" support="" of="" organisational="" goals.="" ·="" greater="" use="" by="" managers="" of="" budgets="" to="" encourage="" restraint.="" ·="" greater="" focus="" on="" budget="" restraint="" in="" management="" of="" projects/activities.="" ·="" inventory="" management="" through="" erm="" to="" reduce="" overstocking="" and="" risk="" associated="" with="" storage.="" ·="" incentives="" (as="" part="" of="" manager/employee="" performance="" management="" and="" bonus="" system).="" 5="" increasing="" sales="" revenue="" ·="" general="" ledger="" accounts;="" financial="" statements:="" ·="" revenue="" target="$11" million="" ·="" profit="" target="$1,792,286" ·="" marketing="" campaigns.="" ·="" sales="" training="" for="" floor="" staff.="" bbqfun="" (simulated="" business)="" student="" workbook="" assessment="" materials="" bbqfun="" (simulated="" business)="" 2nd="" edition="" version:="" 1="" error!="" use="" the="" home="" tab="" to="" apply="" unit="" code="" and="" title="" char="" to="" the="" text="" that="" you="" want="" to="" appear="" here.="" page="" 106="" of="" 125="" ©="" 2012="" innovation="" and="" business="" industry="" skills="" council="" ltd="" bsbmkg502="" establish="" and="" adjust="" the="" marketing="" mix="" 2nd="" edition="" version:="" 1="" ©="" 2016="" innovation="" and="" business="" industry="" skills="" council="" ltd="" page="" 8="" of="" 36="" chapter="" 6="" –="" description="" of="" operations="" brisbane:="" head="" office="" ·="" location:="" kenmore.="" ·="" size:="" 15,000="" square="" metres="" (50%="" warehouse,="" 50%="" display="" area).="" warehouse="" area="" used="" at="" 45%="" of="" capacity,="" but="" poorly="" configured="" to="" accommodate="" heavy="" increase="" in="" distribution="" traffic.="" ·="" employees:="" ·="" 30="" full="" time="" and="" casual="" sales="" and="" customer="" service="" people,="" check-out="" staff="" trained="" in="" use="" of="" pos="" (integrated="" with="" erm="" and="" crm="" software="" system)="" ·="" senior="" management="" team="" (5)="" +="" 1="" store="" manager="" ·="" 4="" sales="" team="" leaders="" ·="" 1="" delivery="" truck="" driver="" ·="" 1="" warehouse="" worker.="" ·="" large="" mezzanine="" office="" space="" (used="" to="" be="" occupied="" by="" online="" retailer,="" currently="" subdivided="" and="" occupied="" by="" management="" team).="" ·="" loading="" bay="" with="" large="" capacity="" (most="" of="" area="" incorporated="" into="" customer="" display="" area,="" could="" be="" easily="" and="" cheaply="" reconfigured="" to="" accommodate="" extra="" distribution).="" gold="" coast="" operation="" ·="" location:="" robina.="" ·="" size:="" 12,000="" square="" metres="" (50%="" warehouse,="" 50%="" display="" area).="" warehouse="" area="" used="" at="" 50%="" of="" capacity,="" but="" poorly="" configured="" to="" accommodate="" heavy="" increase="" in="" distribution="" traffic.="" ·="" employees:="" ·="" 30="" full-time="" and="" casual="" sales="" and="" customer="" service="" people,="" check-out="" staff="" trained="" in="" use="" of="" pos="" (integrated="" with="" erm="" and="" crm="" software="" system)="" ·="" 1="" store="" manager="" ·="" 3="" sales="" team="" leaders="" ·="" 1="" delivery="" truck="" driver="" ·="" 1="" warehouse="" worker.="" ·="" large="" mezzanine="" open-plan="" office="" space="" with="" separate="" access="" (currently="" rented="" out="" to="" telemarketing="" company).="" ·="" lots="" of="" spare="" office="" space.="" ·="" loading="" bay="" with="" large="" capacity.="" assessment="" materials="" bbqfun="" (simulated="" business)="" bsbmkg502="" establish="" and="" adjust="" the="" marketing="" mix="" 2nd="" edition="" version:="" 1="" ©="" 2016="" innovation="" and="" business="" industry="" skills="" council="" ltd="" page="" 10="" of="" 36="" chapter="" 7="" –="" organisational="" risk="" register="" bbqfun="" risk="" register="" fy="" 2016–2017="" identified="" risk="" probability="" impact="" current="" controls="" future="" actions="" failure="" to="" identify="" changes="" in="" market/external="" environment="" and="" develop="" appropriate="" strategies.="" medium="" high="" ·="" appropriate="" insurances="" held="" and="" coverage="" reviewed="" annually.="" ·="" managers="" encouraged="" and="" incentivised="" to="" follow="" performance="" management="" policy.="" ·="" employee="" performance="" plans=""> 3% of total hours). · anti-discrimination complaints (target = 0). · percentage completion of performance plans and performance management process. · numbers of coaching sessions completed. · numbers of operational – related training programs completed. · research effectiveness of possible incentives for: safe work achievement; healthy lifestyle. · engage workers with strategic goals of business and support professional development in line with strategic goals. (targets to be set by individual managers). · management engagement with employees to achieve greater buy in of organisational goals. · include explanation of how activities work with organisational strategic goals in all communications to internal personnel. · regular coaching. · training needs analysis and training (leadership, whs, ethical/legal training). · strategic goals included in induction program. · employee incentives for performance in all areas relevant to operational and strategic goals. 4 reduce direct and indirect costs of operations · general ledger accounts; financial statements: · wages · cost of agent services · consultancy fees · wastage and associated expenses. · expense target = $4,884,714 · cogs target = $5,890,000 · renegotiate with suppliers. · research potential new suppliers. · research new distribution possibilities such as e-commerce/delivery. · management engagement with employees to achieve greater employee support of organisational goals. · greater use by managers of budgets to encourage restraint. · greater focus on budget restraint in management of projects/activities. · inventory management through erm to reduce overstocking and risk associated with storage. · incentives (as part of manager/employee performance management and bonus system). 5 increasing sales revenue · general ledger accounts; financial statements: · revenue target = $11 million · profit target = $1,792,286 · marketing campaigns. · sales training for floor staff. bbqfun (simulated business)student workbook assessment materialsbbqfun (simulated business) 2nd edition version: 1error! use the home tab to apply unit code and title char to the text that you want to appear here. page 106 of 125© 2012 innovation and business industry skills council ltd bsbmkg502 establish and adjust the marketing mix2nd edition version: 1 © 2016 innovation and business industry skills council ltdpage 8 of 36 chapter 6 – description of operations brisbane: head office · location: kenmore. · size: 15,000 square metres (50% warehouse, 50% display area). warehouse area used at 45% of capacity, but poorly configured to accommodate heavy increase in distribution traffic. · employees: · 30 full time and casual sales and customer service people, check-out staff trained in use of pos (integrated with erm and crm software system) · senior management team (5) + 1 store manager · 4 sales team leaders · 1 delivery truck driver · 1 warehouse worker. · large mezzanine office space (used to be occupied by online retailer, currently subdivided and occupied by management team). · loading bay with large capacity (most of area incorporated into customer display area, could be easily and cheaply reconfigured to accommodate extra distribution). gold coast operation · location: robina. · size: 12,000 square metres (50% warehouse, 50% display area). warehouse area used at 50% of capacity, but poorly configured to accommodate heavy increase in distribution traffic. · employees: · 30 full-time and casual sales and customer service people, check-out staff trained in use of pos (integrated with erm and crm software system) · 1 store manager · 3 sales team leaders · 1 delivery truck driver · 1 warehouse worker. · large mezzanine open-plan office space with separate access (currently rented out to telemarketing company). · lots of spare office space. · loading bay with large capacity. assessment materialsbbqfun (simulated business) bsbmkg502 establish and adjust the marketing mix2nd edition version: 1 © 2016 innovation and business industry skills council ltdpage 10 of 36 chapter 7 – organisational risk register bbqfun risk register fy 2016–2017 identified risk probability impact current controls future actions failure to identify changes in market/external environment and develop appropriate strategies. medium high · appropriate insurances held and coverage reviewed annually. · managers encouraged and incentivised to follow performance management policy. · employee performance plans align>