Part1Please complete section 8 on the PMP Template to develop a communication plan (matrix). Submit revised PMP with Communication Plan embedded. Submit Communication Plan in xlsx format.PMGT 699...

Youth Empowerment Programs for Community Development PMGT 699-50- B-2023/Fall - Applied Project Management II Prepared By Tapshak Augustine Table of Contents 1.Executive Summary1 2.Project Overview2 2.1Project Description2 2.2Goals and Project Objectives2 2.3Project Assumptions and Constraints2 2.4Project Risks2 2.5Project Deliverables2 2.6Milestone Schedule2 2.7Project Budget Summary2 2.8Project Success Criteria2 2.9Definition and Acronyms2 3.Stakeholder Management3 3.1Overview and Purpose3 3.2Stakeholder Analysis3 4.Schedule Management4 4.1Overview and Purpose4 4.2Schedule baseline4 4.3Schedule Control4 5.Resource Management6 5.1Overview and Purpose6 5.2Resourcing Strategy & Assumption6 5.3Resourcing Development6 6.Cost Management7 6.1Overview and Purpose7 6.2Estimate Cost7 6.3Contingency Reserve7 6.4Budget7 6.5Performance Monitoring7 6.6Project Reports7 6.6.1Cost Overview Report7 6.6.2Cash Flow Report7 7.Risk Management8 7.1Overview and Purpose8 7.2Risk Identification8 7.3Risk Analysis8 7.4Risk Response8 7.5Risk Monitoring and Controlling8 8.Communication Management9 8.1Overview and Purpose9 8.2Communication Matrix9 8.3Communications Guidelines9 8.4Issue Management Process10 9.Procurement Management11 9.1Overview and Purpose11 9.2Request For Proposal11 10.Quality Management12 10.1Overview and Purpose12 10.2Quality Management Plan12 10.3Quality Assurance12 10.4Quality Control13 11.Integrated Change Control14 11.1Overview and Purpose14 11.2Process Narrative14 11.3Project Change Request Form14 PMGT 699 PMP Template 2022 v0.docx PMGT 699 PMP Template 2022 v0.docx Page 13 Executive Summary The organization focuses on community development through youth empowerment programs. The initiative is development of response for pressing need for youth of community to acquire essential life skills, leadership abilities and opportunities for personal growth. As the junior project manager working in a church setting, it is important to identify that the project has crucial step toward nurturing the potential of youth, enhancing community cohesion and contributing positively to society. The motivation behinds the project is the commitment for creating more prosperous and harmonious community. It includes recognizing the investment in the development of youth is key for addressing societal challenges and shaping future leaders. This requires providing with comprehensive empowerment programs that aims to equip with the necessary tools and knowledge to become productive, responsible and engaged citizens. The business justification of the project lies in potential to significantly impact of well-being for community. Empowered youth are likely to contribute positively to local development, reduce the prevalence of social issues and create sense of unity among community members. It aligns with mission and values of the organization to reinforce commitment to serve the community. This project will include stages like planning, development, and execution of youth empowerment programs spanning a duration of 12 months, from [15/10/2023] to [16/10/2023]. It will include curriculum design, resource procurement, participant recruitment, program implementation and rigorous evaluation. The estimated project budget is $300,000 and funds will be allocated for program development, staffing, outreach and overhead expenses. After the completion of the project, it is anticipated to have delivery of well-structured youth empowerment program that includes participants with critical life skills, leadership qualities and personal development opportunities. The aim of the project is to engage and empower minimum of 200 youth in the community. The project represents significant investment in future of community. It reflects dedication to fostering positive change and empowers youth to become leaders that will shape brighter tomorrow. It includes collaboration, dedication and effective project management that ensures confidence for achieving goals and realizing the envisioned outcomes of the project. Project Overview Project Description The project aims to establish and implement youth empowerment programs for community development that focus on personal growth, leadership skills and community engagement among the youth. The project will be executed in the context of a church setting that includes identifying a pressing need to address the challenges faced by young members of community. Goals and Project Objectives Goal: The primary goal of the project is to empower and equip youth in community with the necessary tools and skills to become responsible, engaged and effective leaders and contributors to society. Specific Objectives: · Develop a comprehensive youth empowerment curriculum focusing on specific needs and aspirations for youth of community. · Recruit and engage 200 youth participants from diverse backgrounds in the program. · Establish partnerships with local educational institutions, non-profit organizations and businesses to enhance the reach and impact of program (Shek et al. 2019). · Procure the required resources including educational materials, facilities and support services. · Implement the youth empowerment programs over 12-month period providing a structured and supportive environment for personal development. · Conduct rigorous evaluation and assessment to measure the impact and effectiveness of the program. · Ensure that project is completed in the allocated budget of $300,000. Project Assumptions and Constraints Assumptions: · The community is willing and receptive to the youth empowerment programs that can lead to active participation. · Adequate resources are available that includes both financial and human that will be available to support program development and implementation. · Partnerships with local entities can be established to leverage expertise and resources. · The church facilities can be utilized effectively for program activities. · The project team will have access to experienced mentors and advisors to provide guidance in program development. Constraints: · The project must follow strict budget of $300,000 that limits flexibility in resource allocation. · The project is subject to potential delays due to unforeseen circumstances like external events and participant availability. · Limited availability of volunteers and community leaders that may affect the scale and reach of the program. · Compliance with regulatory and legal requirements that may introduce administrative challenges. · The project duration of 12 months may create scheduling constraints for certain activities. Project Risks Financial Risk: There is a risk of budget overruns it may happen if unexpected expenses arise or if fundraising efforts fall short of the required funding. Participant Engagement: It includes ensuring active and sustained participation from youth that could be challenging and impact effectiveness of the program. Resource Availability: Delays in resource procurement like educational materials and facilities can hinder program implementation (Jacobs & Wright, 2018). Community Support: The project relies on community support and involvement and lack of engagement from the community can hinder the success. External Factors: Unforeseen external events like public health crises and natural disasters can disrupt program activities and scheduling. Regulatory Compliance: Meeting legal and regulatory requirements can pose challenges that can cause potential delay in program initiation. Project Deliverables Youth Empowerment Curriculum: It includes comprehensive curriculum for defining specific needs and aspirations for youth of community that includes personal development, leadership and community engagement topics. Recruitment and Engagement: Active participation of 200 youth participants in the program includes recruited from diverse backgrounds in the community. Partnerships: Establish partnerships with local educational institutions, non-profit organizations and businesses for enhancing the reach and impact of program. Resource Procurement: Procurement of necessary resources including educational materials, facilities and support services for ensuring program implementation. Program Implementation: Successful execution of the youth empowerment programs over 12-month period providing structured and supportive activities for personal development. Evaluation and Assessment: Rigorous evaluation and assessment processes for measuring impact and effectiveness of program in achieving objectives. Budget Adherence: Completion of the project in the allocated budget of $300,000. Milestone Schedule Project Initiation (Month 1): · Define project scope and objectives. · Identify and engage project stakeholders. · Establish the project team and roles. Curriculum Development (Months 2-3): · Develop a tailored youth empowerment curriculum. · Review and approval of the curriculum by stakeholders. Resource Procurement (Months 4-5): · Procure necessary educational materials, facilities and support services. · Ensure compliance with procurement regulations. Participant Recruitment (Months 6-7): · Launch recruitment campaigns to engage 200 youth participants. · Conduct participant interviews and selection. Program Implementation (Months 8-11): · Begin youth empowerment programs including workshops, mentoring and community engagement activities. · Regular program evaluation and adjustments. Evaluation and Reporting (Month 12): · Conduct a comprehensive assessment of program impact. · Generate final project reports and share results with stakeholders. · Celebrate the achievements of the youth participants. Project Budget Summary The project budget for Youth Empowerment Programs for Community Development project is estimated to be $300,000. The budget allocation includes following components: · Curriculum Development: $50,000 · Resource Procurement: $100,000 · Participant Recruitment and Engagement: $50,000 · Program Implementation: $75,000 · Evaluation and Reporting: $25,000 Project Success Criteria Youth Empowerment: Successful empowerment and personal growth of youth participants that will be measured through pre- and post-program assessments. Community Engagement: Active engagement and participation of the community in program activities and events (Cahill & Dadvand, 2018). Budget Adherence: Completion of the project in the allocated budget of $300,000. Partnership Development: Establishment of partnerships with local educational institutions, non-profit organizations and businesses to enhance program reach and impact. Program Impact: Positive impact on the community, reduction in social issues and sense of unity among community members measured through community feedback and assessment. Participant Satisfaction: High participant satisfaction levels that can be measured through regular feedback and surveys. Definition and Acronyms SEVIS/CPT: Student and Exchange Visitor Information System / Curricular Practical Training ROI: Return on Investment PMI: Project Management Institute KPI: Key Performance Indicator PM: Project Manager RFP: Request for Proposal QA/QC: Quality Assurance/Quality Control SOW: Statement of Work Stakeholder Management Overview and Purpose Stakeholder management is an important aspect of project management along with initiatives like the Youth Empowerment Programs for Community Development. In the project stakeholder management is important for ensuring project success and achieving overarching goal of community development through youth empowerment. The purpose of stakeholder management in the project includes: Engagement and Collaboration: Effective stakeholder management that aims to engage and collaborate with relevant stakeholders that includes both internal and external stakeholders that will have interest and influence in the outcome of the project (Quimbo, Perez & Tan, 2018). This includes community leaders, program participants, government representatives, funding agencies, local businesses, volunteers, educational institutions and non-profit organizations. Engagement of stakeholders are essential for gathering valuable insights, input and support to drive the project forward. Alignment with Objectives: Stakeholder management ensures interests and expectations of various stakeholders align with the goals and objectives of project. Community leaders may seek positive community impact while funding agencies may prioritize ROI. This requires managing and addressing concerns. This will help the project to maintain alignment and secure necessary support to meet objectives. Mitigating Risks and Overcoming Challenges: Effective stakeholder management helps identify potential risks, obstacles and resistance that may arise during project implementation (Penuel et al. 2020). This requires proactively addressing concerns and maintaining open lines of communication. The project team can work collaboratively to mitigate risks and find solutions to challenges that may threaten success of the project. Stakeholder Analysis 4. Schedule Management 4.1 Overview and Purpose Schedule management is important component of the Youth Empowerment Program project that aims to empower the youth in our community with essential life skills and leadership abilities. The purpose of schedule management in this project is to ensure that all project activities are executed efficiently and on time, enabling the timely delivery of the youth empowerment programs. The schedule serves as a roadmap providing a clear timeline for the planning, development and execution phases of the project. It helps us allocate resources effectively, track progress and ensure that project milestones and objectives are met within the 12-month duration from October 15, 2023 to October 16, 2024. 4.2 Schedule Baseline The schedule baseline is a fundamental reference point for the project's timeline. It includes a detailed breakdown of tasks, durations, dependencies, milestones and responsible parties. Key elements of the schedule baseline include: · Tasks and Phases: A breakdown of all project activities, from project initiation to closure. · Start and Finish Dates: Specific dates for the commencement and completion of each task. · Predecessors and Successors: Dependencies that determine the sequence of tasks. · Duration: The estimated time required for each task. · Work (Effort): The expected effort in terms of work hours or resources. · Responsible Parties: The individuals or teams responsible for task execution. The schedule baseline ensures that everyone involved in the project understands responsibilities and the project's timeline. It also provides a basis for tracking progress, identifying delays and making necessary adjustments to keep the project on track. 4.3 Schedule Control Schedule control is a dynamic process that involves monitoring and managing the project schedule throughout its lifecycle. It enables us to: · Monitor Progress: Regularly assess the status of tasks and compare them against the baseline schedule to identify any deviations. · Identify Delays: Quickly detect any delays or potential bottlenecks and take corrective actions. · Resource Allocation: Ensure that resources are allocated efficiently to meet project timelines. · Risk Mitigation: Address any schedule-related risks promptly to minimize their