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Part B: Cost and Quality Management Plans Part B - You will use the given case study to complete this part individually or in a group of 2-3 students Part B: Cost and Quality Management Plans Part B - You will use the given case study to complete this part individually or in a group of 2-3 students. You will begin developing the cost management planning components of your Cost Management Plan in Module 4. For this plan, you are responsible for developing the project cost estimate and a project budget baseline. In addition to your cost estimates and budget, include 750 words to describe the processes, and tools and techniques you are using in your cost management plan, as well as justification of your budgetary plan. You can use the templates found in this module’s Learning Resources or a format of your own. In Module 5, you will develop the quality management planning components of your Quality Management Plan. Refer to the learning resources and the template provided for guidance. The written portion of your quality management plan should consist of 750 words. You can use the templates found in this module’s Learning Resources or a format of your own. If you work in a group, nominate a group leader within your group and this group leader will submit the group assessment on behalf of the group. Assessment 2-Part B 2-1) Cost management planning Apply a diverse set of cost estimating tools to justify the cost of activities Develop and aggregate the cost of resources needed to complete each activity and determine the detailed budget of the project. Your cost estimate must incorporate at least two appropriate resources given in Table 3 for each group of the given activities. Both cost estimate and a budget baseline must be produced in alignment with the estimated project schedule. Develop and clearly demonstrate the resource loading and cost management planning components in your Cost Management Plan. The cost management plan must include Earn Value Analysis (EVA) as a compulsory cost control tool to be utilised along with other cost control tools in this project. The application of EVA must be clearly demonstrated. 2-2) Quality management planning Develop the quality management planning components of your Quality Management Plan. Apply a quality management framework to ensure the project performance is consistent with the quality management plan. Deliverables: that are reflective of the key tasks as provided above including a thorough explanation of key results and a comprehensive interpretation of findings. Sub-tasks: You are required to participate in various classroom activities in relation to the case study, which will be provided by your learning facilitator. PROJ6002 – Project Planning and Budgeting Trimester 1/2021 National Project Management Symposium Planning and implementing a national symposium for a society that will draw about 1500 attendees is a major project. As the event is not for profit, the registration fee is $1,500 per attendee for a 3-day symposium with free access to all arranged workshops. The tasks involved in hosting such an event are considerable and involve selecting a program committee, choosing a theme, contacting exhibitors, making local arrangements, planning the program, and on and on. Brisbane is selected as host city/chapter for the 2022 Annual December Symposium. The objectives for the event are three: (1) to deliver a high- quality, value added program that would be useful and last for years to come, (2) to offer a social and guest program that would reflect well on the host city, and (3) to meet strict financial criteria. The first task after selecting the city and hotel facilities is to put together the project team and chairperson. This includes managers in charge of each of the tracks, the social program, the local arrangements, and all the other details. The project team needs to organize this event using a functional approach. The Australian officers have most of the primary responsibilities, with members from five other business partners assisting in other duties. Next is the development of the work breakdown structure and the Gantt chart of activity schedules. As shown in Table 1, scheduling all the work for a major event such as this is an overwhelming effort. For the 2022 Symposium, the technical program offered 20 workshops composed of 80 technical papers, special panel discussions, and case studies. The technical tracks include engineering and construction, pharmaceuticals, utilities, software, automotive, R&D, defence, education, and manufacturing. The workshops include sessions on preparing for professional certifications, learning about Taguchi concepts of statistical quality control, and future practices. All of these also require careful scheduling. The vendor program includes exhibits by dozens of vendors and a large number of showcase sessions for in-depth demonstrations of their wares. The social program includes a golf tournament, numerous social activities to meet with colleagues, tours of Brisbane’s attractions, and a wide variety of entertainment opportunities. All in all, a symposium is as difficult a project as many firms face in their competitive markets. Your tasks: This case study provides you with an opportunity of drawing on your acquired project planning, scheduling, budgeting and quality management skills and materials covered in this course. Overall, you are responsible for developing a project scope statement document, a project schedule, a cost management plan and a quality management plan for the case study. Specific tasks: A group of maximum 2 students is required to perform the following tasks in addition to the descriptions in assessment briefs. PROJ6002 – Project Planning and Budgeting Trimester 1/2021 Assessment 1-Part B 1-1) Scope management planning Describe the entire scope of the work including project background, a list of specific project goals, deliverables, constraints and assumptions, and milestones. Create Work Breakdown Structure (at least three levels) for the project. 1-2) Project scheduling Construct an original Gantt chart (Scenario 1) for the project using project activities given in Table 1. Conduct a critical path analysis and carefully apply the 3-point estimate technique on identified critical activities to develop an estimated project schedule. It is assumed that the critical activities will remain unchanged in a low risk-free environment. On the other hand, without an appropriate risk management, the durations of critical activities creep by 75%. Present the changed schedule (Scenario 2). Perform a final, technical schedule analysis using the results obtained from project scheduling conducted in the previous stages. A comparative analysis of the developed scenarios must be clearly demonstrated. Table 1 – The Symposium Project Activities ID Description Duration Predecessor A Symposium Project Management AA Recruit project team 26 days - AB Establish organisational procedures 40 days AA(ss+1) AC Establish CAO support levels and budget 40 days AA(ss+1) AD Develop symposium goals and objectives 36 days AC(ss+6) AE Issue reports to VP-Tech and Board of Directors 30 days AA(ss+1) B Technical Program BA Develop symposium theme 20 days AD(ss) BB Recruit technical program team 28 days BA(ss+6) BC Strategize tracks and special interest groups 23 days BB(ss+6) BD Develop selection process procedures 12 days BC(ss+6) BE Interface with Education Committee on workshops 20 days BD(ss) BF Plan and issue call for papers/panel discussion 17 days BE(ss) BG Recruit invited papers/panel discussions 11 days BF(ff) BH Recruit moderators 10 days BG(ff) BI Select printer 7 days BD(fs-1) BJ Plan and issue abstract books and proceedings 4 days BI(ff) BK Develop and issue master schedule for presentations 10 days AE(fs+5),BJ(ff) BL Organise awards for Speakers’ Breakfasts 4 days BH,BK(ff) BM Identify audio/visual requirements 5 days BL(ss) BN Develop and issue post-symposium technical report 7 days FA(ss) PROJ6002 – Project Planning and Budgeting Trimester 1/2021 Table 1 – Continued ID Description Duration Predecessor C Finance CA Develop cash flow estimates/projections 38 days AB(ss+8) CB Develop procedures of financial operation 13 days CA(ss+12) CC Initiate code of accounts 3 days CB(ss+2) CD Initiate separate banking account 5 days CC CE Develop independent auditing procedure 5 days CD(ss+5) CF Develop and issue standard reports 13 days CE(ss+1) CG Interact with CAO on account reconciliation 9 days CF(ss+2) CH Develop and issue post-symposium financial report 7 days CG D Corporate Sponsorship DA Establish participation philosophy 22 days BC(ss) DB Target prime corporations 22 days DA(ss) DC Solicit participation 9 days DB(fs-4) DE Recognition 13 days DC(ss) E Facilities Vendor/CAO Support EA Contract with host and backup hotels 6 days AB(ss+4) EB Organise workshop venues 29 days BC(ss),BM(ff) EC Identify and schedule details with Executive Director and Events Manager 24 days DB(ss) F Social Guest Program FA Establish objectives 17 days EA(fs+2) FB Identify available activities 26 days FA(ss),FE(ff) FC Analyse cost-benefit 13 days FA(fs-1) FD Identify recommendations 13 days FC(ss) FE Complete contracts 11 days FD(ss+4) G Speakers GA Identify candidates and related benefits and costs 29 days CA(ss+1) GB Make recommendations and obtain approval 10 days GA(fs-9) GC Complete contracts 11 days GB(ss+2) GD Maintain periodic contact 9 days GC(ss+6) GE Host speakers 3 days GC H Publicity/Promotion HA Theme establishment and approval 20 days BA(ss) HB Logo development and approval 10 days HA(ff) HC Advertising - public and trade media releases 31 days HB(ss+2) HD Video production 13 days HC(ss+6) HE Promotional materials – Identification and approval 19 days HD(ss) HF Regional newsletter articles 13 days HE(fs-7) I Symposium IA Host Symposium 3 days GE(ss) IB Assemble and issue post-symposium report 6 days IA(ss),BN,CH,HF Assessment 2-Part B 2-1) Cost management planning Apply a diverse set of cost estimating tools to justify the cost of activities PROJ6002 – Project Planning and Budgeting Trimester 1/2021 Develop and aggregate the cost of resources needed to complete each activity and determine the detailed budget of the project. Your cost estimate must incorporate at least two appropriate resources given in Table 3 for each group of the given activities. Both cost estimate and a budget baseline must be produced in alignment with the estimated project schedule. Develop and clearly demonstrate the resource loading and cost management planning components in your Cost Management Plan. The cost management plan must include Earn Value Analysis (EVA) as a compulsory cost control tool to be utilised along with other cost control tools in this project. The application of EVA must be clearly demonstrated. Table 2 - Project Budget ID Description Duration Budget Allocation (%) A Symposium Project Management 10