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Organisational Analysis Assignment 2 Brief Contents 1Introduction to the Assignment3 1.1Course Learning Outcomes (CLOs)3 2The Assignment Brief4 2.1Communicate, Relate and Write a Methodology4 2.2Deliver to the Client an Organisational Taxonomy4 2.2.1Applying a Business approach to Taxonomy Development4 2.3Deliver to the Client a Process Model5 3Assignment Resources6 3.1How the Mining Company is Organised6 3.2Locations - Where business functions are carried out12 3.2.1Organisational Artefacts12 4Assignment Instructions17 5Interview Guides18 5.1Interview guide (Team Mates)18 5.2Self-reflexive Questions (Keep Your Own Learning Notes)19 5.3Team Reflexive Questions20 Introduction to the Assignment The example of a mining company has been provided by Astral from one of their case studies. The information provided gives you an appreciation of how complex organisations can be. This mining company has identified the following functions and related areas that support the business, across all their mining sites. This document provides separate sets of information for your case study, (i) List of Organisational Functions (ii) List of Locations (iii) List of Artefacts. This assignment develops two analytical perspectives taught in the course, namely the Functionalist and Social Relativist. Course Learning Outcomes (CLOs) Students must understand the course learning outcomes and how this assignment is linked to these outcomes. Use the opportunity in class to seek clarification; when the assignment is submitted, it is assumed you have understood the CLOs, and that your assignment demonstrates achievement against the relevant CLOs. CLO Description Relation to the Assignment CLO1 Identify different analytical perspectives employed to understand organisations at the individual, social, structural and systemic levels. Partially addresses. This assignment does not fully address the social relationships of the organisation. This assignment addresses the social through a functional perspective. CL02 Interpret and apply these multiple perspectives to empirically analyse specific organisations and the contexts in which they operate. Addresses this CLO, in the mining context. CLO3 Draw on different analytical perspectives as the basis for a multidisciplinary approach towards organisational functionality, political and social relations. Partially addresses this CLO. This assignment does not focus on the political aspects of the company context. It focuses on the social relations of the project team (students). CLO4 Evaluate knowledge assumptions and come to recognise their management implications and practical consequences. Partially addresses. This assignment does not fully address the Radical Structuralist and Neohumanist implications. CLO5 Assess and judge how organisational analysis can be used to engender solutions to organisational challenges that are socially responsible. Partially addresses. This assignment does not address the socially responsible considerations from a Radical Structuralist perspective. The Assignment Brief The challenge is for your team, as business analysts, to (i) design an organisational taxonomy; (ii) design a process model that makes information searching and storage intuitive (explained further below); and (iii) write a report presenting and justifying your taxonomy and process model, by drawing on the Functionalist and Social Relativist perspectives and showing how these perspectives were used. Deliver to the Client an Organisational Taxonomy Review your lecture - Data, Information, Knowledge This part of the assignment is about creating a structure through which an organisation can create order and manage its knowledge. You are required to set up a taxonomy for unstructured or disorganised artefacts (explained below) and information that is being created, stored and used across different locations of a mining company. You have been asked to develop an organisational taxonomy that is managed centrally (e.g. by the corporate office), but provides a structure that captures organisational functions that are relevant to each site location that the company operates. Your taxonomy should be easily understood across all locations. Applying a Business approach to Taxonomy Development Organisations tend to endorse a functionalist approach (Lectures 1 – 3) to classifying information and records, which ensures that “records and their search terms (meta-data descriptions) accurately represent the business processes that created them”. A taxonomy is a law for classifying information. The purpose of a taxonomy is to create rules around how something should be classified. Taxonomies are designed to make sense with users, and to reduce the possibility of multiple interpretations. As organisations become buried in business complexity, it becomes essential for organisations to develop taxonomies to simplify complexity, to optimise and manage the knowledge needed to carry out organisational processes, and to enable organisational members to find crucial information within their holdings. Applying taxonomies to content and records contributes to organisational efficiency and compliance in three powerful ways: 1. navigation, 2. 'findability" (or discoverability), and 3. control. Further, technology now enables multiple methods of knowledge discovery: 1. Browse folder; 2. Metadata (keyword) search; 3. Filters. How would you design a business-relevant structure that would utilise the above technologies? Do not be technologists, think business! Deliver to the Client a Process Model Review your Lecture - Organisations as Functionality Selecting a process modelling formalism, propose how members of the organisation might use your hierarchy, or search terms (which in modern social media platforms may be referred to as tags) to share information and knowledge across the organisation. For this part of the assignment, your team should develop a process model to communicate the value of the taxonomy to the mining company and its organisational members, and how organisational members should use this taxonomy to ensure its value is realised. Remember from your lecture, how a process functionalist classification can involve nesting. An example may be multiple levels of what organisations perform, e.g. function, sub-function, and activity: A functional classification involves three levels of classification: function, sub-function, and activity: · “Function” is defined as any high-level purpose, responsibility, task, or activity which is assigned to the accountability agenda of an organisation by legislation, policy, or mandate. Policies and mandates may be established or imposed by bodies external to an organisation (regulators or funding bodies, for example), or by the management team within the organisation. Typical functions include common administrative or operational activities that are core to an organisation fulfilling its purpose, such as policy and program development, and the delivery of goods or services. · “Sub-functions” are a set or series of activities (broadly speaking, a business process) which, when carried out according to a prescribed sequence, will result in an individual, team, or unit producing the expected results, in terms of the goods or services it is mandated or delegated to provide. · “Activities” are the next level of the system, taking the form of actions or transactions. Communicate, Relate and Write a Methodology The group will produce a report justifying your taxonomy and process model, showing how the analytical perspectives were used. In this report, use the methodology section to critically discuss how the Functionalist and Social Relativist perspectives were used. To assist you in writing this section, you should draw on and include: 1. The Four Paradigms of Information Systems Development 2. The Functionalist Reading 3. The Social Rela1tivist reading Remember, these are from Assignment 1. Assignment Resources Remember, the challenge is for your team to design a taxonomy that makes information searching and storage intuitive, and therefore easy for members of the organisation to navigate, and to store, find, and retrieve information. By “intuitive”, we mean that the taxonomy appeals to “common sense” and can be easily navigated by organisational members, rather than requiring extensive training or explanation. Functionalist classification is based on an analysis of the unique business functions and activities of an organisation, their administrative structure and processes. How the Mining Company is Organised Usually, a consultant will conduct several dialogues with the client involving site visits. You may see that the outline below is what has been provided to as, which the consultants have collected based on their site visits. Although the following are a relatively disconnected list of business functions and other information that you should draw on to create your proposals. Business Communication and Branding · Branding · Communication · Internal Communication Business Development · Integration · Mergers and Acquisitions · Project Methodology Business Management and Compliance · Auditing · Emergency and Crisis Management · Governance and Reporting · Information Management · Legal Obligations, Compliance and Licences · Management of Change · Planning and Meetings · Risk Management Commercial · Finance · Financial Services - Accounting · Legal Obligations, Compliance and Licences · Planning and Analysis · Sales and Marketing · Product Stewardship · Insurance Community and External Stakeholder Relations · Community Relations · Cultural Awareness and Heritage · Government Relations · Human Rights · Incident Management · Investor Relations · Land Access and Clearing · Media Relations · Public · Resettlement · Stakeholder Relations Engineering · Design Practice · Drawing Control · Fabrication · Specifications Environment · Admin and Management · Air Quality Management · Biodiversity Management · Closure Planning · Energy and Green House Gas Management · Hazardous Chemicals and Dangerous Goods · Incident Management · Land and Rehabilitation Management · Mineral Waste Management · Non-Mineral Waste Management · Water Management Exploration · Geoscience · Land and Permits · Mine Districts Exploration · New Discovery Exploration · Project Generation · Resource and Reserves Facilities and Services · Accommodation · Aviation Management · Building and Property Services · Communications Systems and Mail · Entertainment and Lifestyle · Food and Catering · Laundry and Cleaning · Office equipment and Supplies · Security · Travel Management Geology · Core Management · Hydrogeology - Bore Management · Land Access and Clearing · Mineral Resource · Open Pit · Resource Development · Underground Health & Safety · Admin and Management · Hazardous Chemicals and Dangerous Goods · Incident Management · Occupational Health and Hygiene · Permit to Work and Isolation · Personal Protective Equipment - PPE · Remote Work · Work Area Inspections IT Services · Consulting Services · Development · Production Support Laboratory Services · Equipment · General · QA and Reporting · Sampling · Testing Legal · Contracts · Employee Policy · Matter Management Maintenance · Admin and Management · Fixed Plant · Infrastructure · Mobile Mine Operations · Admin and Management · Ancillary Operations and General · Backfill · Crushing · Drill and Blast · Ground Support · Hoisting & Winder · Load and Haul · Mine Control · Water Management & De-watering Mine Planning - Engineering · Drill and Blast · Geotechnical · Land Access and Clearing · Mine Development · Mineral Waste Management · Ore Reserve · Ventilation · Water Management People · Change Management · Employee Files · HR Services · Induction and Training · Issue Resolution · Manage Performance · Manage Workforce Availability · Organisational Structure · Recruitment and Termination · Rewards and Benefits · Rosters Processing · Admin and Management · Ancillary Operations and General · Crushing · Dewatering · Electro Winning · Filtration · Flotation · GeoMetallurgy · Gold Extraction, Smelting · Grinding · Leaching and Elution · Load out and Shipping · Oxygen Plant · Pressure Oxidisation · Process Control · Process Water · Pumping and Pipeline · Reagent · Solvent Extraction · Storage · Tailings and Water Discharge · Thickening · Transportation Strategy and Planning · Business Planning · Business Strategy and Roadmaps · Initiatives · IT Architecture · Life of Asset · Operating Model · Research Library Supply Chain · Contractor Management · Customs and Excise · Inventory · Logistics · Procurement · Vendor Management · Warehousing and Supply