Manage meeting assignments.3 tasks.please follow procedures/instructions. Just choose any scenario on scenario cards.Thanks

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Company’s Introduction
The company is involved in the manufacturing and distribution process of development,
publishing and the distribution of dice and other related card games with no restriction over ages.
The average profit of the year has been positive and it has been distributing its profits well
among its shareholders since past few years. Its financial position is quite well because of its
regular increased rate of sales revenue. The topic for meeting which has been for the agenda of
meeting is the discussion over the planning of Christmas party for the current year. There will be
preparation of the meeting by the organizers and the higher management so that there will be no
loophole for party celebration during the Christmas.
Preparation for the meeting
The discussion about the meeting will be done in higher management including the chairperson,
CEO, Directors and other office bearers who need to work over the identification of the
participants and will distribute the roles and responsibilities to organize the party in the office
with utmost care. There will be distribution of the notice about the party in the office so that all
the employees will come to know about the party in the office. By providing the proxy forms as
attachments, there will be distribution of notices at office so that the interested candidates would
apply for their contribution to the party organization process. These forms of proxy will be
distributed specifically before one day of meeting to be conducted in the organization to discuss
about the party details. The venue for the meeting will be at the official seminar hall on 1
st

October, 2017. It will be easy for all the meeting participants to reach on time for the meeting at
the convenient and nearby location. The timing of the meeting is 10 am.
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Participants of the meeting
 CEO
 Chairman
 Company registrars
 Directors
 Company secretary
 Company consultants
 Employees
 Staff members
 Shareholders
 Proxy of shareholders
 Auditors
 Chief executor officer
 Independent Director
Meeting Agenda
1. The agenda of the meeting is to discuss about the involvement of the employees,
management, stakeholders and other staff members in organization part of Christmas for
the current year.
2. By considering the participation rate in the meeting, the minutes of the meeting will be
prepared so that there will be clear indication of each person’s role as divided by the
higher management people.
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3. Financing and acquiring the party pops, and other specific materials including food
arrangements and decoration materials will be discussed.
4. Party funding will be pooled by the participators as well as the management depending
on the need.
5. Any other matter related to the party organization, if required.
Applicable conventions
Following are the conventions which are important to be considered for successful attainment of
meeting goals -
 The agenda of the meeting should be clear and to the point with maximum simplicity
 Higher participation rate in the event should be managed through various tactics and
follow-up programs.
 All the practical meeting code of conducts should be meeting out before proceeding over
the organization and purchasing of the materials for the party.
 The accountability of the funds and the distribution of the roles should be according to
the interest of the employees.
Legal and Ethical Requirements of meeting
 All the corporation Act of the company should be applied over the provisions of the
meeting with due importance to the legal aspects of the articles.
 Application of the ethical provisions in the conduct of the meeting should be done to
avoid any issue later on among the party organizers.
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 Special facilities should be provided to those employees who are not able to attend the
meeting due to disability reasons.
 Fairness and equitability should be conducted during polling and voluntary activities in
the meeting.
 No biasedness should be there while taking final decisions over the distribution of roles
among the participants.
Responsibilities for conduct of meeting
 The agenda of the meeting will be prepared by the Director of the company to make it
more comprehensive in nature.
 Call of the meeting will be done through electronic communication channels and via hard
copy signature of all the managers and employees at their desk.
 The notice will be put up by the Director on the company’s notice boards along with clear...