Lesson 6 Overview

In this lesson, you'llusethe skills you’ve acquired for Word, Excel, and PowerPoint to prepare
for a sales meeting. You’ll assume the role of Director of Sales. For this project, you’ll
complete a memo, a spreadsheet with sales figures and a chart, and a presentation that
integrates spreadsheet data.

READING ASSIGNMENT

Each element of your project must be submitted in the correct file format. The Microsoft Word portion must be uploaded as a .docx or .doc; the Microsoft Excel portion must be uploaded as a .xlsx or .xls; and, the Microsoft PowerPoint portion must be uploaded as a .pptx or .ppt file. Your project will be individually graded by your instructor and therefore may take up to five to seven days to grade.

Be sure that each of your files contains the following information:

• Your name


• Your student ID number


• The exam number


• Your email address

Note:
If you have more than 10 attachments, you’ll need to collect all of your files into a compressed folder. To do this, follow these instructions based on your operating system:

• Windows: Select the files you want to compress, right-click and selectSend toand thenCompressed (zipped) folder.
  


• Mac: Select the files you want to compress, control-click and selectCompress.
  

To submit your graded project, follow these steps:

• Log in to your student portal.


• Click onTake Examnext to the lesson you’re working on.


• Find the exam number for your project at the top of the Project Upload page.


• Follow the instructions provided to complete your exam.

Be sure to keep a backup copy of any files you submit to the school!

Instructions

Memo

1. Start Word and create a new blank document.


2. Create a memo for the sales meeting with the following text:

Clever Acme Corp.

TO: All Employees

FROM: Your Name, Director of Sales

DATE: September 17, 20xx

SUBJECT: Fall Sales Meeting

The Fall Sales Meeting will take place on September 28 at 2:00 pm in the conference room. We will review summer sales and discuss our upcoming product launches.

Following the meeting will be a barbeque at Yama Park. Feel free to invite your family to the event, which is expected to begin at 4:00 pm.

3. Apply the following formats:
   
   
   • The company name should be in Arial 20-point, bold, purple font.
   
   
   • The memo headings and text should be in Times New Roman, 12-point font, with left-aligned tab stops set to 1 inch.
   
   
   • ReplaceYour Namewith your name.
   
   
   • The body text should be in Times New Roman, 12-point font, with the dates and times in bold text.
   
   
   
   


4. The memo should look like the figure below.

5. Save the document asMeeting Memo.

Spreadsheet and Chart

1. Start Excel and create a new blank workbook.


2. Enter data as shown in the table.

Clever Acme Corp.
Summer Sales
Gadget	June	July	August	Total
Doodads	$12,675	$8,020	$8,600	$29,295
Gizmos	$22,975	$18,975	$23,500	$65,450
Widgets	$45,890	$50,375	$49,890	$146,155
Total	$81,450	$77,370	$81,990	$240,900

3. Apply the following formats:
   
   
   • The company name should be in Arial, 20-point, bold, purple font.
   
   
   • The Summer Sales title should be in 16-point font.
   
   
   • The company name and Summer Sales titles should be merged and centered.
   
   
   • Column headings should be bold, and month headings right-aligned.
   
   
   • The sales figures should be in Currency cell style with no decimal places.
   
   
   • Formulas that use functions should be used for the calculated totals.
   
   
   • Cells B8 through E8 should be formatted in the Total cell style.
   
   
   
   


4. The spreadsheet should look like the figure below.

5. Save the worksheet asSummer Sales.
   


6. Create a column chart based on cells A4 through D7:
   
   
   • Select the 2-D Column Stacked Column style.
   
   
   • After the chart is created, add data labels for the company's products.
   
   
   • Edit the chart title to say "Summer Sales."
   
   
   
   


7. The chart should look like the figure below.

8. Save the modified workbook. Your final spreadsheet should look similar to the figure below.

Presentation

1. Start PowerPoint and create a new blank presentation.


2. Change the theme of the presentation to Crop or another appropriate style if you don’t have Crop.


3. Verify that slide 1 uses Title Slide layout and then enter the following text so that your slide looks similar to the figure below.
   
   
   • Clever Acme Corp.
   
   
   • Fall Sales Meeting
   
   
   
   

4. Add a new slide 2 with a blank layout, and then add the sales data from the Summer Sales workbook as a linked Excel Worksheet. Size the table so it takes up the full slide and looks similar to the figure below.

5. Add a new slide 3 with a blank layout and then insert the Summer Sales chart from the Excel workbook. Size the chart so it takes up the full slide and looks similar to the figure below.

6. Add a new slide 4 using Picture with Caption layout and add the following text:
   
   
   • Glow in the Dark Widget
   
   
   • Launch Date: 11/1/20
   
   
   
   


7. Insert the Glow in the Dark Widget.jpg, a data file for this graded project.


8. The slide should look similar to the figure below.

9. Add three more Picture with Caption layout slides to introduce the Lime Doodad, Buttercup Gizmo, and Black Widget products. Their corresponding image files are data files for this graded project. The slides should include the following text:
   
   
   • Lime Doodad
   
   
   • Launch Date: 11/15/20
   
   
   • Buttercup Gizmo
   
   
   • Launch Date: 12/2/20
   
   
   • Black Widget
   
   
   • Launch Date: 12/10/20
   
   
   
   


10. Your slides should look similar to the following figures.

11. Add a new slide with a Title and Content layout and add the following text:
    
    
    • Title: Discussion
    
    
    • Regional sales reports
    
    
    • Questions
    
    
    • Comments
    
    
    
    


12. The slide should look similar to the figure below.

13. Add a new slide with a Title Only layout. Insert text "Enjoy the Barbeque" and a clip art picture that thanks employees for their hard work (use “thank you” as the search text when searching for the image). The slide should look similar to the figure below.

14. Apply the Page Curl transition to all the slides.


15. Apply the Grow & Turn animation to each of the bullet items on slide 8.


16. Save the presentation asFall Meeting,and then play the slide show from the beginning to check your presentation.

Scoring Guidelines

Rubric

Skill/Grading Criteria	Exemplary (4)	Proficient (3)	Fair (2)	Poor (1)	Not Evident (0)
Create a memo	A memo with accurate text and all appropriate formatting, including tab stops, has been created.	A memo with most of the correct content and formatting has been created.	A memo with most of the correct content and some of the correct formatting has been created.	A memo with inaccurate content and little or no formatting has been created.	No attempt has been made to create a memo.
Create a spreadsheet	All cell data is correctly formatted and the calculations use formulas with functions.	Cell data is correctly formatted and some calculations use formulas with functions.	Some cell data is correctly formatted and some calculations use formulas with functions.	Some cell data is present with little or no formatting or use of formulas for calculation.	No attempt to create a spreadsheet has been made.
Create a chart	A column chart based on the correct data, with the specified style and the correct labels, has been created.	A column chart based on the correct data, with the specified style but without the correct labels, has been created.	A column chart based on the correct data, with an unspecified style and the correct labels, has been created.	A chart has been created without the correct data, specified style, or labels.	No attempt to create a chart has been made.
Create a presentation	A presentation in the specified theme, with 9 slides in the correct layouts, has been created.	A presentation in the specified theme with most of the slides in the correct layouts, has been created.	A presentation in the specified theme, with some of the slides in the correct layouts, has been created.	A presentation with fewer than 9 slides, in varying layouts, has been created.	No attempt has been made to create a presentation, or fewer than 9 slides without some required content have been created.
Insert Excel data as a linked object into slide 2	The specified cell data has been pasted as a linked Excel Worksheet object into slide 2 and appropriately sized.	The specified cell data has been pasted as an Excel Worksheet object without linking.	The specified cell data has been copied and pasted as a PowerPoint table or embedded.	An attempt has been made to paste some cell data into the presentation.	No attempt has been made to add Excel spreadsheet data to the presentation.
Paste an Excel chart into slide 3	The specified Excel chart has been pasted into slide 3 and appropriately sized and positioned.	The specified Excel chart has been pasted into slide 3 but not sized or positioned.	The specified Excel chart has been recreated in the presentation by using the Insert Chart command.	The chart has been inserted as an Excel Worksheet Object and displays the entire worksheet.	No attempt has been made to add a chart to the presentation.
Insert data file images	Images have been inserted as specified.	Most of the specified images have been inserted.	Some of the specified images have been inserted.	Few of the specified images have been inserted on any slide.	No attempt has been made to add specified images to the presentation.
Insert a clip art image into slide 9	An appropriate clip art image has been inserted on slide 9 and appropriately sized and positioned.	An appropriate clip art image has been inserted on slide 9 but may not be sized or positioned appropriately.	N/A	N/A	No attempt has been made to add an appropriate clip art image.
Apply a transition	The Page Curl transition has been applied to all slides.	The Page Curl transition has been applied to two or more slides.	The Page Curl transition has been applied to one slide only.	The wrong transition has been applied.	No attempt has been made to apply a transition to any of the slides.
Apply animations	The Grow & Turn animation has been applied to each bullet item separately.	The Grow & Turn animation has been applied to all the bullet items together.	A different animation has been applied to each bullet item separately.	A different animation has been applied to all the bullet items together.	No attempt has been made to apply an animation.

Submission Checklist

Before submitting your project, make sure you’ve completed the following correctly:

• Enter text in Word.


• Set tab stops.


• Apply formatting to text in Word.


• Enter and format data in Excel.


• Merge and center cells in Excel.


• Change the decimals displayed by numbers in Excel.


• Create a 2-D Column chart in the Stacked Column style.


• Modify the data labels of the chart.


• Change the layout of the specified slides.


• Apply a theme to the presentation.


• Add nine slides of different layouts to the presentation.


• Insert and format a table in a slide.


• Create and format a chart in a slide.


• Insert existing picture files into slides.


• Insert a clip art image from the Internet into a slide.


• Apply a transition to all slides.


• Apply an animation to bullet points separately.


• View a slide show from the beginning.

What to Submit

You'll submit three files for this project:

1. Meeting Memo.docx


2. Summer Sales.xlsx


3. Fall Meeting.pptx

Be sure to keep a backup copy of any files you submit to the school!

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LESSON 6 ASSIGNMENTS

• Computer Applications


• 
  Computer Applications Graded Project Files
  


• 
  Flashcards
  


• 
  Key Points
  

OPTIONAL STUDY MATERIALS

• 
  What You Need to Know Before Submitting Your Computer Applications Graded Project
  

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