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LA024402, Assessment 2, BSBRSK501 Ed 5 1 © New South Wales Technical and Further Education Commission, 2019 (TAFE NSW), Archive version 1, April 2019 BSBRSK501: Assessment 2 Overview Commence this assessment after you have received a satisfactory result for BSBRSK501 Manage risk assessment 1. In assessment 1, you researched the external and internal factors that would potentially present as risks for your organisation in the future and you developed a risk management plan for your organisation. In the risk register you analysed and evaluated risks to prevent them and outlined treatment actions to be implemented to reduce the level of impact if the risks occur. In your risk register for each risk, you allocated Responsible Officers within your organisation to manage the risks (Responsible Officers are also known as Stakeholders). Assessment 2 is the next step in the process for managing risks. From the risk register in the risk management plan, select the Responsible Officers (Stakeholders) that have been allocated risks to manage and communicate to them how they are to manage the risks they are responsible for. It is essential that the Responsible Officers or Stakeholder group understands what risks they are responsible for, they need to know how to manage the risks as per the risk register instructions, how to monitor them, treat them, communicate and record the risks via the required risk management process developed in the risk management plan. What you have to do For the organisation you selected in Assignment 1 in this unit, you are required to prepare a PowerPoint presentation about your Risk Management plan and communicate specifically to the Responsible Officers or Stakeholder group for managing risks from the risk register. Your presentation must be targeted to a specific Responsible Officer (or stakeholder group) that are responsible for managing risks from the risk register. Tips: If you are not experienced in creation of PowerPoint presentations, you may want to develop some skills in this area before commencing this assignment. One option is to search for some tips on the internet. A useful starting point is by going to YouTube and entering the key words, “how to create a great PowerPoint”. 2 LA024402, Assessment 2, BSBRSK501 Ed 5 © New South Wales Technical and Further Education Commission, 2019 (TAFE NSW), Archive version 1, April 2019 Task Task 1 Identify a Responsible Officer or a Stakeholder group from Assessment 1 Task 6 Risk Treatment Plan that is responsible for managing more than 1 risk in the organisations Risk Management plan (Assessment 1). a) Explain why this Responsible Officer or Stakeholder group is important to effectively managing risks for the organisation b) What are their priorities, factors that influence them, issues or concerns in relation to managing risk for the organisation. This task must be completed in a word document. Task 2 Prepare a PowerPoint presentation of at least 12-18 slides to outline the main provisions of your Risk Management plan which is relevant and specific to the Responsible Officer or Stakeholder group. a) Present the organisations overall goals or objectives, purpose and key elements of current risk management process. b) Present the risk management policies and processes for the organisation. Communicate requirements for undertaking risk management in accordance with current risk management and the legislative standards c) Highlight the tools/techniques, processes/systems or forms within the organisation designed to identify and assess risks. d) Analyse and prioritise risks relevant to the group or responsible officer that they are responsible for managing. e) Outline the processes to monitor, evaluate and communicate the specific risks they are responsible for managing f) Communicate what treatment actions are required to be implemented to reduce the level of impact if the risk occurs for the risks they are responsible for managing g) For each risk to be managed by the Responsible Officer or stakeholder group outline What, How, Consequence, Prevention, Treatment and Next steps: h) Outline next steps for how the organisation will continue to manage risks in the future. This may consider communicating how the risk management plan will be implemented to all employees, where the plan is stored and accessed, what steps will be undertaken to continually communicate and consult with all stakeholders to be regularly monitoring risks and identifying future risks, the consultation processes. LA024402, Assessment 2, BSBRSK501 Ed 5 3 © New South Wales Technical and Further Education Commission, 2019 (TAFE NSW), Archive version 1, April 2019 Hints and tips to creating a PowerPoint Creating a PowerPoint Presentation A PowerPoint presentation is similar to a poster presentation, only the information is on computer slides rather than actual posters. They are usually used to accompany an oral presentation; they should enhance the oral presentation. You can incorporate audio and visual media. They are often used to share information with a large group, such as at a professional conference, classroom presentations, and meetings. It should be more like an outline of your presentation. There are three main elements to a PowerPoint presentation: text, images, and tables or graphs. • Text allows you to reinforce main points as well as key terms and concepts • Images illustrate or highlight main points • Tables and graphs present information in a way that is easy to understand and see. What should be included in the PowerPoint slides? The slides for a PowerPoint presentation should be more like an outline. Text is often listed rather than written in full sentences. The following are a few of the things that can be presented on a PowerPoint slide: • Graphs and/or tables • Definitions • Lists • Essential facts • Necessary images Note: As with any type of writing, consider your audience, purpose (persuasive, informative, etc.), and occasion (classroom presentation, professional conference, business meeting, etc.). Do: • Use minimum text • Choose a single background for the entire presentation • Use simple, clean fonts • Use a font size that can be seen from the back of the room • Write in bulleted format and use consistent phrase structure in lists • Provide essential information only. Use key words to guide the reader/listener through the presentation • Use direct, concise language. Keep text to a minimum. • Restrict your text to 5 bullet points per slide, and a limit of 7 words per bullet point 4 LA024402, Assessment 2, BSBRSK501 Ed 5 © New South Wales Technical and Further Education Commission, 2019 (TAFE NSW), Archive version 1, April 2019 • Provide definitions when necessary • Use white space to set off text and/or visual components • Make sure each slide logically leads to the next • Use a heading for each slide • More description of each slide can be inserted underneath in the PowerPoint Notes view. Don’t: • Clutter the slide with too much text or fancy graphics • Use complicated fonts • Add superfluous information • Put down every word you are going to say • Use images if they will distract • Use hard to read colour combinations, like black on blue. Try to use high contrast combinations. • Include paragraphs of text Checklist I have: • Created two (2) documents to be uploaded to the OLS • Task 1 – responses are in a Word document (or similar software). • Task 2 – communication is presented in PowerPoint presentation slides (or similar software) • Referred to the following Assessors marking criteria table and checked that I have provided responses to meet the criteria for each task. • Saved a copy on my own computer. If you are unable to complete this task for a specific reason, contact your teacher to discuss alternative arrangements for demonstrating your skills and knowledge. LA024402, Assessment 2, BSBRSK501 Ed 5 5 © New South Wales Technical and Further Education Commission, 2019 (TAFE NSW), Archive version 1, April 2019 BSBRSK501: Assessment 2 Marking criteria Student name Date marked Assessment outcome Teacher Task 1 Satisfactory Yes / No Comments Identified a critical stakeholder in the risk management process Explained why they are important in relation to risk management for the organisation Presented their issues, priorities, factors that influence them, or concerns in relation to managing risk for the organisation. Task 2 Prepare a presentation to communicate and explain to relevant stakeholders the organisational policies, processes, procedures and requirements for undertaking risk management in accordance with current risk management legislative standards Document in a presentation format organisational overall goals or objectives, purpose and key elements of current risk management and determine scope for risk management process. Communicate with relevant stakeholders to identify and assess risks, determine appropriate risk treatment actions and priorities and explain the risk management processes Develop and communicate to relevant stakeholders requirements to effectively implement plans and actions to treat risks Outline the processes to monitor, evaluate and communicate the action plan and risk management process Analyse and evaluate risks relevant to the stakeholder, treatment and action plans. 6 LA024402, Assessment 2, BSBRSK501 Ed 5 © New South Wales Technical and Further Education Commission, 2019 (TAFE NSW), Archive version 1, April 2019 Teacher’s overall feedback: For each risk to be managed by the Responsible Officer or stakeholder group outline What, How, Consequence, Prevention, Treatment Next steps Evaluated risk management processes for the organisation Outlined next steps for continually managing risks for the organisation in relation to: Communication and consultation processes Identification of future risks Ongoing monitoring and managing of the risk management plan, where it is stored and accessible from. BSBRSK501: Assessment 2 Overview What you have to do Task 1 Task 2 Hints and tips to creating a PowerPoint Creating a PowerPoint Presentation A PowerPoint presentation is similar to a poster presentation, only the information is on computer slides