In task 3 need to record the presentation on how you proposed the business case developed for Easy Bookkeeping
RMIT Classification: Trusted RMIT Classification: Trusted RMIT Classification: Trusted STUDENT – PRODUCT ASSESSMENT TASK Task Number 3 of 3 Task Name Case Study – Reviewing Computer Needs within a Small Business Environment National unit(s) code BSBSMB412 & National unit(s) title Introduce cloud computing into business operations and FNSACC416 Set Up Computerised Accounting System National qualification code FNS40217 National qualification title Certificate IV in Accounting and Bookkeeping RMIT Program code C4398 RMIT Course code BUSM8843C & OFFC5334C Section A – Assessment Information Assessment duration and/or due date You must submit this assessment via Canvas by the end of Week 15. Task instructions Type of Product (tick which applies) ☐ Project ☐ Report ☐ Portfolio ü Case study Summary and Purpose of Assessment There are three (3) assessments in this unit. This is assessment task three (3) of three (3) assessments that you must complete satisfactorily in order to be deemed competent for this unit. The purpose of the assessment is to give you the opportunity to demonstrate your knowledge and skills in reviewing computing needs and creating a plan to implement a cloud computing solution within a small business environment. Assessment Instructions What You are to read the scenario below and answer questions related to the scenario. From here you are required to create a business case for a XERO Cloud Accounting software solution for a small bookkeeping business (Easy Bookkeeping). This assessment consists of three (3) tasks; Task 1 – Company needs analysis You are required to write a report that outlines the current hardware and software in place, identifies the cloud computing options and solutions for the business and short and long-term goals to implementing cloud solutions. Task 2 – Cost benefit analysis You are required to complete a budget/cost analysis, create a business case (following the 9 steps you have learnt in this course) and prepare a plan to support the implementation of cloud accounting software. Task 3 – Present business plan You are required to present the business plan you created in Task 2 to the class, you will request feedback on your plan from your peers. In this presentation you will need to promote the key features of the plan along with an overview of the cost benefit analysis. Your presentation should run for 3-4 minute and you must seek feedback from your peers. Where You will be provided some class time to work on this assessment, however it is expected that majority of this assessment is to be completed outside of class. How You will be assessed against the criteria listed in the marking guide in Section B of this task. To achieve a satisfactory result, you will need to address all criteria satisfactorily. Conditions for assessment · This is an individual assessment task; however, you may be required to work with other students or your teacher during the scheduled class to discuss and interact with others to complete the assessment. · You will be required to present a business plan to the class. · You must submit all assessment evidence as instructed. · You must complete the task within the maximum allowed duration. · You are to make arrangements with the assessor at least one week prior to the assessment due date if you feel you require special allowance or allowable adjustment to this task. · You will have the opportunity to resubmit any product deemed unsatisfactory (one resubmit is allowed per unit). · If the product assessment is a group-based activity each student will be assessed individually against all assessment criteria. · You will be assessed as satisfactory or not satisfactory. · You can appeal the assessment decision according to the RMIT Assessment Processes. Instructions on submitting your Product Assessment You must submit your completed assessment (inclusive of any attachments and recordings) onto Canvas by the due date outlined above. Equipment/resources students must supply (if applicable): Equipment/resources to be provided by RMIT or the workplace (if applicable): · Own computer · Ability to connect to Wi-Fi · Writing instruments · Note pad · Access to CANVAS which will include: · Course resources · Recommended readings and activities · Assessment resources · Assessment submission portal · Microsoft 365 (word, PowerPoint, excel) · Internet connection (when on campus) Any handouts for in-class activities Scenario Company Background Easy Bookkeeping is a new small business located at Point Cook, Victoria that Jane Anderson and her partner started six months ago. The business provides bookkeeping services, including lodging BAS and Payroll systems for small and medium businesses. Jane works with her partner on most tasks. Easy Accounting has been providing bookkeeping related services to small businesses around the area, and the business is rapidly growing. Jane is using outdated accounting software. She keeps a copy of each resource on her computer’s hard drive and carefully files them, so they are easy to access. Jane distributes the resources to her colleagues when they need to be worked on or reviewed as email attachments, and they are passed onto each other in the same way when they need assistance. Jane has found this shuffling of resources to be time consuming and inefficient, especially when several people need to be working on the same client documents at the same time. She feels that they are safe on her hard drive, and she backs them up regularly. With her client base increasing over the last few months, it is getting unwieldly, and her partner has suggested that she hires another bookkeeper and consider implementing a cloud-based accounting solution software. You have been hired as the new Bookkeeper, and one of your first jobs is to determine whether there is a cloud-based accounting software solution that can address the company’s resources and operational issues. Summary of current resources: Hardware: Software: Microsoft Surface computers x2 Microsoft Office EPSON Fax/Printer/Scan Yahoo Mail 3 Desktop computers Microsoft Excel 1 TB External Hard Drive PowerPoint High Speed NBN modem Google Chrome/Microsoft Edge Jane is aware that you have undertaken a course at RMIT – Introduce Cloud Computing to Business Operations, so she has asked you to advise her on the most appropriate Accounting software that will assist with the implementation of XERO Cloud Accounting solution. Additional Information Cost Xero Accounting Software $150 + $10 + $7 for each additional user/ per month ($150 + $10 + $28 = $188) Xero training $25 per user, 15 hours of online training to get certified (6 x $25 users = $150) Microsoft Office 365 Business Premium $18.92 per user/ month – includes OneDrive and Microsoft Office 365 and email with security (6 x $18.92 users/ month = $113.52) Computer $2000 for each new employee Benefit Reduced traveling between office and home $3,000/year Increased productivity $2,000/year Increased Customer satisfaction and revenues $1,000/year Reduced infrastructure costs $2,000/year Reduction in maintenance costs $1,500/year After reading the scenario above students are to complete all tasks below: Task 1 Company’s computing needs analysis to identify cloud computing solutions. In this task you are required to apply the knowledge gained to determine the appropriate Cloud Accounting solution and demonstrate your ability to undertake a review of computing needs within a small business environment at the company. You need to write a report based on the following for Easy Bookkeeping(50-100 words each question): a) Review and document the current computing hardware and software resources in place for the organisation. b) Investigate and summarise the cloud computing solutions options needed to improve the businesses operation’s. c) In order to successfully implement cloud computing solutions, list the potential short term and long-term goals that could be planned to achieve the organisation’s overall goals in applying the latest Cloud Accounting Software in the current market. You should note any steps that should be actioned straight away. Task 2 Cost benefit analysis and business case. The purpose of this task is to demonstrate your ability to perform a cost-benefit analysis for the potential computing solution and create a business case to introduce cloud computing in the organisation. You need to: a) Prepare a budget catering for short and long-term priorities. Cost Items Particulars Budgeted Actual Total Costs b) Perform a basic cost-benefit analysis to implement a Cloud Accounting software in the company. Cost Items Particulars Expenditure Year 1 Expenditure Year 2 Total Costs Benefits Year 1 Year 2 Total Benefits Calculate Return on Investment (ROI = Total Benefits/ Total Costs) = Conclusion : c) Prepare a business case to introduce cloud computing solutions for Easy Bookkeeping to Jane. You must refer to the 9 step business case guideline in the units content of how to prepare a business case. (50-100 words each): d) Write a plan to support the implementation of cloud accounting software / equipment at Easy Bookkeeping. (50-100 words each): Task 3 Support Implementation of the plan: The purpose of this task is to demonstrate your ability to create and communicate a business case for the implementation of a Xero Cloud Accounting software for Easy Bookkeeping. Present the business case developed for Easy Bookkeeping to your class for feedback before submitting it with your assessment. Use the presentation to promote the key features of the plan (e.g. benefits of introducing the