Answer To: Microsoft Word - Project Proposal Example TECHNOCORP SOLUTIONS Developing a School Management System...
Amar answered on Oct 26 2021
1
Running Header: New Library for Federation Square – Project Proposal
2
New Library for Federation Square – Project Proposal
New Library for Federation Square – Project Proposal
Executive Summary
Libraries are essential infrastructure in any society and community-level library aids to help and foster reading books amongst people of all age groups. This project aims in designing, developing and building new library at a location that is closer to Federation Square as the same is easily accessible for people, and this library shall encompass various facilities which shall include free access for the visitors supported by world-class and advanced technologies and affiliated resources. This new library shall also include event spaces. On completion, the library’s maintenance and operation shall be under the direct control of City of Melbourne. The library shall also be equipped for offering education / learning on aboriginal culture as well as history. In this context, this report presents detailed proposal for the project with comprehensive planning.
Table of Contents
1 Executive Summary 2
2 Project Background 5
2.1 City of Melbourne – Client 5
2.2 Project Management Team 5
2.3 Problems & Opportunities 5
2.4 Project Outline 6
3 Project Scope 6
3.1 What is Included 6
3.2 Limitations 7
4 Project Objectives 7
5 Outcomes 8
6 Approach & Methodology 8
6.1 Project Milestones 8
6.2 Time Plan 9
7 Project Resources 13
7.1 Human Resources 13
7.1.1 Project Team 13
7.1.2 Implementation Team 13
7.2 Technology Resources 13
7.3 Equipment / Material Resources 14
7.4 Resource Estimates 14
7.4.1 Human Resources 14
7.4.2 Land / Construction Resources 15
7.4.3 Budgeted Cost 16
8 Project Risk Management 16
8.1 Potential Risks 16
8.2 Control System / Contingency Plan 17
9 Conclusion 18
9.1 Future Opportunities 18
10 References 19
Appendices 20
Appendix 1 – WBS 20
Appendix 2 – Responsibility Matrix 39
Appendix 3 – Risk Plan 45
Appendix 4 – Project Team Structure 47
Appendix 5 – Project Assumptions 48
Appendix 6 – Gantt Chart Refer file named Appendix 6
Appendix 7 – Network Diagram Refer file named Appendix 7
Project Background
City of Melbourne – Client
The outcome of the project, that is, a community-level library shall benefit the wider public by way of offering the services free to them. On completion, the library’s maintenance and operation shall be under the direct control of City of Melbourne. Hence, City of Melbourne which shall own and manage the library us designated as client for this project.
Project Management Team
The project team is a small consultancy firm that is hired by the client to plan the project and employ the services of third-party architects and contractors to design and construct the library and deliver the same. The project team shall be headed by a experienced Project Manager aided by two executive who shall form the project team. The project team shall make use of consultants, external contractor and other suppliers / vendors to complete the project.
Problems & Opportunities
Libraries are essential infrastructure in any society and community-level library aids to help and foster reading books amongst people of all age groups. In this context, this project addresses twins problems of [1] meeting the need of a library for the local community, and [2] to enhance visibility and exposure of Federation Square to wider public. Thus, this project aims to create and develop new library for the local community and the same shall be located in a place that is easily accessible. The location selected is closer to Federation Square and the same is easily accessible for people.
Project Outline
The outcome of the project, that is, a community-level library shall benefit the wider public by way of offering the services free to them, and this library shall encompass various facilities which shall include free access for the visitors supported by world-class and advanced technologies and affiliated resources. This new library shall also include event spaces. On completion, the library’s maintenance and operation shall be under the direct control of City of Melbourne. The library shall also be equipped for offering education / learning on aboriginal culture as well as history.
Project Scope
What is Included
Scope Statement
As specified, this project aims in designing, developing and building new library at a location that is closer to Federation Square as the same is easily accessible for people, and this library shall encompass various facilities which shall include free access for the visitors supported by world-class and advanced technologies and affiliated resources. This new library shall also include event spaces. On completion, the library’s maintenance and operation shall be under the direct control of City of Melbourne. The library shall also be equipped for offering education / learning on aboriginal culture as well as history.
Deliverables
In essence, the key deliverables of this project entail the following:
· Identification of suitable location for the library and procuring / arranging the land for establishing the library
· Designing of suitable facility and building that shall support the project goals of establishing a library encompassing various facilities including free access for the visitors supported by world-class / advanced technologies, affiliated resources, event spaces, and platform for offering education / learning on aboriginal culture as well as history
· Hiring construction contractors and procurement of the required services / materials / equipment
· Planning and undertaking the construction of the proposed library
Handing over the fully functional library to the City of Melbourne.
Limitations
The project scope shall not entail maintenance, operation and delivery of the library of the services once the project has been completed and delivered. Further, the budget of the project is not flexible or negotiable, and failure to complete the project within the allocated budget shall have cost / legal liabilities on the project team.
Project Objectives
The key objectives of this project by way of the proposed library will include the following:
· Creation of the library in the form of design, development and construction that is easily accessible for people in the specific community
· Creation of new hotspot / platform that shall attract visitors to the culturally significant Federal Square
· Establishing a platform that shall promote and foster preservation of the cultural as well as civic values over a longer-term horizon
Outcomes
At the end of completing this project, the project would have undertaken and delivered a fully functional library by way of identification of suitable location for the library and procuring / arranging the land for establishing the library, Designing of suitable facility and building that shall support the project goals, hiring construction contractors and procurement of the required services / materials / equipment, planning and undertaking the construction of the proposed library and handing over the fully functional library to the City of Melbourne.
Approach & Methodology
This project implementation will employ PMBoK framework to plan, manage, monitor / control and deliver the project employing suitable processes, tools, approaches and other methods (Papke-Shields and Boyer-Wright 2017; Tereso et al. 2019; Muller et al. 2019).
The construction shall be undertaken using turn-key contract wherein the project construction shall be contracted to a third part contractor (Meredith et al. 2017; Heagney 2016; Gido et al. 2014).
Project Milestones
The key milestones of this project are presented as follow –
Table 1 – Project Milestones
S. NO.
Milestone
Finish
1
Project Planning Documentation & Completion
Wed 18-11-20 5:00 PM
2
Requirements Analysis Finalization
Thu 26-11-20 5:00 PM
3
Building Location Procurement
Thu 10-12-20 5:00 PM
4
Library Architectural Design & Planning Completion
Wed 23-12-20 5:00 PM
5
Procurement & Contractor Hiring
Tue 12-01-21 5:00 PM
6
Construction Completion
Thu 09-09-21 5:00 PM
7
Project Closure
Fri 24-09-21 5:00 PM
Time Plan
The project is structured with seven key phases, and each of the project phase with details of the deliveries and task scope is presented as follows:
· Project Planning
· This phase entails the tasks of conception and ideation, business analysis, finalization and approvals to initiate, funding allocation and approvals, team hiring / setup / role allocation and assignment, process planning in terms of Initial Reviews, project process plan development with respect to the scope, project process plan development with respect to the task breakdown, project process plan development with respect to the scheduling, project process plan development with respect to the budgeting, project process plan development with respect to the allocation, project process plan development with respect to the risk management, project process plan development with respect to integration and change management, project process plan development with respect to the all other processes for the project, documentation concerning project plan developed, review of project plan, approvals for the project plan, and kick-off of project implementation
· Requirements Analysis
· This phase entails the tasks of objectives, goals and outcomes evaluation, feasibility assessments and ground-level research, data collection / discussions / reviews, determination of needs as well as requirements, finalization concerning outcomes as well as delivery specifications, and documentation pertaining to the requirements.
· Building Location Procurement & Setup
· This phase entails the tasks of market research to determine suitable land / location for the library, identifying various options as well as undertaking assessments on the basis of established goals, finalizing on the specific land, discussions and negotiations for procurement, payments as well as contract signing for the land procurement, and deal finalization.
· Library Architectural Design & Planning
· This phase entails the tasks of hiring architects / consultants, site evaluation, data review and analysis, design iteration #1 with respect to library construction, design iteration #2with respect to library construction, design iteration #3 with respect to library construction, finalizing design and approvals, and documentation.
· Procurement & Contractor Hiring
· This phase entails the tasks of issuance of comprehensive RFP for contractor to undertake library construction based on design finalized, receiving proposals from contractors, review of the proposals and their assessments, shortlisting contractors meeting established criteria, discussions & comprehensive reviews, finalization of the contractor to undertake the construction, discussion / negotiations & contract sign-off, identification of resource / service requirements for construction, discussion and finalization between project team and contractor team, undertaking procurements for all resources / services, contract sign-off with the vendors and delivery & payments.
· Construction Implementation
· This phase entails the tasks of planning of the construction activities, resource reviews, site reviews, availing all of the approvals / compliance certifications, assessment of the potential issues & reviews, all of the activities pertaining to the phase 1 in the construction in terms of resources assignment / initiation / undertaking construction as well as the development of the facility / reviewing the outcomes / finalization, all of the activities pertaining to the phase 2 in the construction in terms of resources assignment / initiation / undertaking construction as well as the development of the facility / reviewing the outcomes / finalization, all of the activities pertaining to the phase 3 in the construction in terms of resources assignment / initiation / undertaking construction as well as the development of the facility / reviewing the outcomes / finalization, all of the activities pertaining to the phase 4 in the construction in terms of resources assignment / initiation / undertaking construction as well as the development of the facility / reviewing the outcomes / finalization, all of the activities pertaining to the phase 5 in the construction in terms of resources assignment / initiation / undertaking construction as well as the development of the facility / reviewing the outcomes / finalization, final construction activities in terms of wiring, final construction activities in terms of painting, final construction activities in terms of wood works, final construction activities in terms of carpeting, final construction activities in terms of other Misc. Activities, review of the facility as per the contractor terms, trial run of the facility, handover the facility to the City of Melbourne, review of the budget, title and other contract between Project Team & City of Melbourne, relieving contractor from the contract, and final reviews / discussion / approvals.
· Project Closure
· This phase entails the tasks of success evaluation & assessments, closure of all pending contract obligations, relieving material resources, relieving people resources, team meetings for assessments, budget / schedule reviews for closure, learning documentation, post transition discussion with City of Melbourne, handover of compliances, handover of performance audits, and library services roll-out.
Project Resources
Human Resources
Project Team
The project team is a small consultancy firm that is hired by the client to plan the project and employ the services of third-party architects and contractors to design and construct the library and deliver the same. The project team shall be headed by an experienced Project Manager aided by two executive who shall...