Presentation.pptx
Working from Home Guidelines
newsletter
“Beginning of new era, new work culture ie Work from Home”.
Let’s start it
Work From Home
The company has decided to start working from home due to the COVID 19 pandemics… This step has been raised for the employees’ health. The orders will continue till the next orders from the Government. The coordination and cooperation from all employees is required. Thanks
COVID 19 Impacted the Work Style
As 2020 was a year when pandemics had spreaded all over the world, all countries were implemented its own rules like lockdown, starting work from home and many others. This is the guideline for all employees to start the work from home as the company will remain closed till the next orders of Government.
Let it Flow
As we are software professional, we need a laptop and the internet connection to remotely access the company’s system. Yoh are all requested follow:
CDC and WHO guidelines regrading COVID 19 for maintaining good health of your families.
Sanitize your hands with at least 60% alcohol composition.
Increase your immunity by consuming maximum quantity of vitamin C.
Embed physically healthy lifestyle in your lives.
Guidelines For Work from Home
Configure a high speed internet at your premises.
The company will pay for additional furniture for your work area like chair and table.
Your manager will have responsibility to ensure the smooth transition.
All the meetings and events will be switched virtually.
All the information about meetings and events will be sent by emails.
Contact Us
XYZ Pvt Ltd.
Street 1,
Green Park,
Australia
Answers.docx
BSB50215
DIPLOMA IN BUSINESS
BSBADM506
Manage Business Document
Design and Development
Student Name :
Student ID :
BSBADM506 – Manage Business Document Design and Development
1
Student ID Full Name
2
ASSESSMENT TASK 1 – Develop a Personal Contacts Database
Using Microsoft ACCESS, create a database of your personal and/or business contacts (Approx. 20 names).Save the database in appropriate format and folder for later use. Then, query a certain group of contacts based on relevant fields and print a report.
· Go to link https://www.youtube.com/watch?v=jM_O-JopORM
“Access Tutorial” and follow the tutorials 1 – 12.
Use the information to attempt the above assessment task.
· Submit:
· A copy of the database file
&Print out of the database
ASSESSMENT TASK 2 – Design and Present a Newsletter
Please read detailed Project Tasks in Learner guide:
1. Use of MS Publisher for Newsletter template and Newsletter
a. Template – Design a concept for a double-fold newsletter and set documents standards. (attach notes with submission)
b. Actual Newsletter – Produce the newsletter using MS Publisher (or Word)
· Print out a Blank Newsletter template
· Print a Coloured Copy of the final newsletter with information
· Research and identify commonly applicable law and regulations that may impact up on creation and distribution of the newsletter and write it here.
2. Use of MS Powerpoint for presentation of Newsletter
· Convert your newsletter information (major features) onto powerpoint slides
· Ensure that presentation slides are audience friendly and structured
· Print out slides (6 slides per page) for submission
3. Use of Excel Spreadsheet for Budgeting
· Use Excel spreadsheet to prepare a cost estimate for Production and Distribution of 500 copies of the completed newsletter
· Use the given MACRO function in http://support.microsoft.com/kb/291320
· Copy the MACRO function and paste it into the excel sheet under MACRO function for your cost estimate
·
· Take a screenshot and paste it under these instructions.
4. Use of MS Word for Mail Merge
· Create a Word document as a cover note for mailing out with the newsletter
· In the cover note, create a Mail Merge (set up) using information from the database created from Task 1.
· Print out cover notes for 10 people from your database.
ASSESSMENT TASK 3 – Short Questions and Answers
Q1. Identify, list and briefly describe at least TEN typical business documents (Tax Invoice is one such example) commonly used across an organisation in various departments.
Answer: The business documents that can be used across an organization are as following:
Tax Invoice Document – Tax invoice is the specific document that can be used for the effective operation of GST system. The input tax credit can be claimed though this document.
Balance Sheet – It is very important document as overall revenue of every month will be calculated according to the balance sheet.
Bank Statements – The finance department must have liability to store all bank statements that provides the details of credit and debit amount from the bank.
Payroll Reports – The payroll is calculated at the end of every month for calculating the employees’ salaries. The reports will be saved by HR department.
Receipt Record – After making a payment, the organization gets the receipt for that amount. These receipt records will be saved by the finance department.
Memorandum – Memorendum is the document of hand shake with other organization. These memorendums are saved by management.
Business Contracts and Agreements – While hiring the services from another organization, a contract and agreement is signed by both parties. This contract will be saved by the organization.
Code of Conduct – Every company has pre-defined code of conduct for its employees. This code of conduct is saved by HR department.
Legal documents – There are some legal documents like privacy policy or any other, all these documents will be saved by finance department or COO of the company.
Client details – The client details is maintained in system as well as in files. All these files will be saved by sales team.
Q2. Describe the computer software or platforms that could be used to produce the documents identified in Question1.
Answer: MS Office will be best suited to produce these documents. It will include MS Word, MS Excel, MS Powerpoint. This platform is easy to use as a non-technical person can use this without any help. The typed reports can be easily printed.
Q3. What are document standards? Provide examples of some of the standards that may be required in producing a company brochure
Answer: These are guidelines that consist of related details of documents and the topics that are required to be covered in the document. These standards ensure the consistent business operations. These documents also ensure the evidency for making Quality Assurance. The standards that are required for producing company brochures are company name, contact information of management, logo and the company’s tagline. It help help in providing better and professional impression on clients.
Q4. List at least five legislative or regulatory requirements that may be applicable in creation and
distribution of business documents.
Answer: The legislative or regulatory requirements that are required to be applicable in creation and distribution of business documents are as following:
1. The content of business documents must not be copied whether its images or text. It should be plagirisim free.
2. The company’s letter head must be mandatory for maintaining these business documents.
3. The data privacy must be maintained while producing these business documents.
4. These documents must be properly signed by the authorized signatory for maintaining the authenticity of the documents.
5. The business docuemnts must include only authentic data ie the products or services they deal with.
Q5. What are MACROS? Write the steps to record a MACRO in MS Excel.
Answer: MACROS are programs that are written to automate some processes in MS Excel. Macros are mainly written in VBA. It is used to save time in doing the repetitive process again and again. The steps that are used to record a MACRO are as following:
1. Select Code group after clicking Developer tab from the menu. The juser has to enter Macro name that he wants to provide the name.
2. Then click on Record Macro in order to write some VBA code according to the action.
3. Provide some actions, that the user wants to repeat again and again.
4. Click on stop recording on the Developer tab after the action finishes.
Business Contacts.accdb
ID ContactName ContactNumber
1 S K Enterprises (161) 8597595
2 PK Pvt. Ltd. (161) 9542358
3 Raj Enterprises Ltd. (161) 9572233
4 ABC Ltd. (161) 3584922
5 Sevcon India Pvt. Ltd. (161) 5873589
6 R.V Pvt. Ltd. (161) 7985555
7 Willams Store (161) 8475996
8 Educational Services (161) 5555555
9 AAA Services (161) 2525252
10 XYZ Infotech (161) 3636363
11 Igen Solutions (161) 9898989
12 Smiley Group of Industries (161) 7575757
13 Real Infotech Solutions (858) 3566556
14 Bilbord Pvt. Ltd (858) 6586669
15 Ass Solutions (858) 3576666
16 Excel Store (858) 1478952
17 Sky Pvt. Ltd (858) 4545452
18 Sunset Pvt Ltd (858) 6666666
19 Sun Solutions (858) 7577777
20 Techical Park (121) 9999999
SELECT BusinessContacts.ContactName, BusinessContacts.ContactNumber
FROM BusinessContacts
WHERE (((BusinessContacts.ContactNumber) Like '?161*'));
Newsletter- Mail Merge Inserted.docx
Date: 1st November 2020
Mr. < S K Enterprises >
Contact No <(161) 8597595 >
Australia
Dear
I am writing this letter to send the company’s newsletter to all business associates and suppliers. The newsletter is to inform all stakeholders about the new policy of working from home for all staff members with immediate effect. The policy has been implemented because of COVID 19 pandemics. All the meetings will be canceled. If you have to talk to any company’s employee, you are advised to contact them virtually in order to maintain the social distancing.
Sincerely
COO
Remote working guide
Volume 1 / Issue 1
covid 19 Impacted the work style
“Beginning of new era, new work culture ie Work from Home” Let’s start it.
As 2020 was a year when pandemics had spreaded all over the world, all countries were implemented its own rules like lockdown, starting work from home and many others. This is the guideline for all employees to start the work from home as the company will remain closed till the next orders of Government.
Let It Flow
As we are software professional, we need a laptop and the internet connection to remotely access the company’s system. You are all requested follow:
· CDC and WHO guidelines regrading COVID 19 for maintaining good health of your families.
· Sanitize your hands with atleast 60% alcohol composition.
· Increase your immunity by consuming maximum quantity of vitamin C.
· Embed physically healthy lifestyle in your lives.
Guidelines for work from home
Contact Us
XYZ Pvt Ltd.
Street 1,
Green Park,
Australia
· Configure a high speed internet at your premises.
· The company will pay for additional furniture for your workarea like chair and table.
· Your manager will have responsibility to ensure the smooth transition.
· All the meetings and events will be switched virtually.
· All the information about meetings and events will be sent by emails.
Date: 1st November 2020
Mr. < PK Pvt. Ltd. >
Contact No <(161) 9542358 >
Australia
Dear
I am writing this letter to send the company’s newsletter to all business associates and suppliers. The newsletter is to inform all stakeholders about the new policy of working from home for all staff members with immediate effect. The policy has been implemented because of COVID 19 pandemics. All the meetings will be canceled. If you have to talk to any company’s employee, you are advised to contact them virtually in order to maintain the social distancing.
Sincerely
COO
Remote working guide
Volume 1 / Issue 1
covid 19 Impacted the work style
“Beginning of new era, new work culture ie Work from Home” Let’s start it.
As 2020 was a year when pandemics had spreaded all over the world, all countries were implemented its own rules like lockdown, starting work from home and many others. This is the guideline for all employees to start the work from home as the company will remain closed till the next orders of Government.
Let It Flow
As we are software professional, we need a laptop and the internet connection to remotely access the company’s system. You are all requested follow:
· CDC and WHO guidelines regrading COVID 19 for maintaining good health of your families.
· Sanitize your hands with atleast 60% alcohol composition.
· Increase your immunity by consuming maximum quantity of vitamin C.
· Embed physically healthy lifestyle in your lives.
Guidelines for work from home
Contact Us
XYZ Pvt Ltd.
Street 1,
Green Park,
Australia
· Configure a high speed internet at your premises.
· The company will pay for additional furniture for your workarea like chair and table.
· Your manager will have responsibility to ensure the smooth transition.
· All the meetings and events will be switched virtually.
· All the information about meetings and events will be sent by emails.
Date: 1st November 2020
Mr. < Raj Enterprises Ltd. >
Contact No <(161) 9572233 >
Australia
Dear
I am writing this letter to send the company’s newsletter to all business associates and suppliers. The newsletter is to inform all stakeholders about the new policy of working from home for all staff members with immediate effect. The policy has been implemented because of COVID 19 pandemics. All the meetings will be canceled. If you have to talk to any company’s employee, you are advised to contact them virtually in order to maintain the social distancing.
Sincerely
COO
Remote working guide
Volume 1 / Issue 1
covid 19 Impacted the work style
“Beginning of new era, new work culture ie Work from Home” Let’s start it.
As 2020 was a year when pandemics had spreaded all over the world, all countries were implemented its own rules like lockdown, starting work from home and many others. This is the guideline for all employees to start the work from home as the company will remain closed till the next orders of Government.
Let It Flow
As we are software professional, we need a laptop and the internet connection to remotely access the company’s system. You are all requested follow:
· CDC and WHO guidelines regrading COVID 19 for maintaining good health of your families.
· Sanitize your hands with atleast 60% alcohol composition.
· Increase your immunity by consuming maximum quantity of vitamin C.
· Embed physically healthy lifestyle in your lives.
Guidelines for work from home
Contact Us
XYZ Pvt Ltd.
Street 1,
Green Park,
Australia
· Configure a high speed internet at your premises.
· The company will pay for additional furniture for your...