Answer To: Hi in the first attachment which is assessments you need to answer the 6 questions which are under...
Parul answered on Oct 22 2021
Written Activity
Q1. Identify at least five of the potential barriers to WHSMS implementation, and for each identified, outline the strategies that could be used to overcome them.
Ans1. Safety and security is undoubtedly first concern for any organization who wants to excel in future. A culture of safety and security establishes an environment where employees feel protected and are able to work productively
Following are the barriers to successfully implement WHSMS in an organization and strategies that can be followed to overcome these barriers
1. Unclear Roles and Responsibilities
Ambiguity and uncertainty about the work responsibilities and role can be harmful for successful implementation of a safety system. Therefore, it is critical to frame clear roles and responsibilities for all the employees and team members from the very beginning. In order to create an atmosphere of positivity and safety it is essential from all the stakeholders to know about what are their roles and goals to achieve. It is also critical to have clear communication about responsibility and work ownership such that their two way dialogue and proper feedback given to employees.
2. Infrastructure and Administration
In order to build a safe and secure environment for employees, it requires some of the basis hygiene factors like proper infrastructure and support provided to various teams like Sales, R&D, and Product Marketers etc. by proper administration. This is because of lack of such seamless support that makes the proper functioning of teams difficult. Moreover, one of the primary barrier to WSHS is that teams work in their own silos, which prohibits maximum utilization of resources and productivity. In order to resolve this barrier, there needs to be platform for inter-team interactions and collaborations beyond boundaries. There needs to ownership taken to fulfil the team goals and not just individual goals
3. Limited Trainings for Employees
Another major barrier to build a safe and secure workplace is to provide adequate trainings to the employees. Essentially, employees feel saturated with their present role and get a sense of reaching a dead-end. This is one of the primary reason for employee dissatisfaction and frustration. In order to overcome this barrier organization needs to invest time, money and resources to train and up-skill their employees such that they find novel and sense of advancement in their career.
4. Lack of proper Processes
One of the biggest barrier in implementing WHSH successfully is that there is lack of proper processes that guides the employees in different events and situations. It becomes like a jungle rule without a proper structure of processes defined in the system. Therefore, it is essential for any organization to have well defined and laid out processes in place to make the organization more conducive to perform
5. Discrimination or Inequality
Another barrier to build WHS is any form of discrimination that might prevail in the system. If superiors or executives are, treating certain employee unfavorably due to some preconceived notion or stereotyping then that is considered is inequality and is unlawful. Therefore, it is of paramount importance to build an environment at workplace that has equal opportunity for all and prohibits any kind of discrimination based on caste, creed, sexual orientation, gender etc.
2. Explain the nature of the information and data that provide valid and reliable measures of WHS performance and WHSMS, including positive performance indicators.
Ans2. Nature of information represents structure of facts and data in a consistent manner such that one is able to comprehend the intended message. Gathering of data for deriving the results it becomes very important that data sourced is measurable and quantifiable such that proper decisions can be made on the grounds of such information. In order to establish a WHSMS, it is essential to have clarity of characteristic of information and its nature. It is required that there is a consistent flow of information and proper maintenance of the same such that it empowers positive performances.
3. Identify and outline the WHS information outlined in national and state/territory Acts, regulations, codes of practice, standards, guidance material and other relevant publications.
Ans3. By the virtue of WHS states and nation can develop such policies that enhances workplace health and also promote safety for their workers. As an employer, one must achieve the requirements given by WHS in states or territory and if not followed may be held liable for some penalties.
· Acts - This represents overall view of how to make workplace secure, safe and healthy environment to work. This outlines responsibilities that are legal and of other nature that is for the employer
· Regulations - These provides series of standard that are required to be followed for identified hazards and risks that might be very common like excessive noise, handling of equipment and machinary
· Agencies - Agencies are also called as regulators who administer health and workplace safety laws. One of the important responsibilities of agencies are validation and inspecting the workplace, any consultations and support is provided by them to different organizations. If they find in any organization work place safety, security policies, rule and processes aren’t applied or not implemented adequately then they might also impose the penalty on such enterprise.
Que 4. Outline the requirements that are to be met for recordkeeping that relate to WHS, privacy and other relevant legislation.
Ans4. Proper maintenance of records assist in building a strong repository for implementing holistic health and safety management system. Keeping a record of accomplishment of all the activities and initiatives helps in building a strong health and safety in the work environment. Following are requirements that essential for recordkeeping
· Procedure for health and safety should be recorded
· Code of Conduct in the Business needs to be outlined
· Records of Training and induction created
· Regular meetings of committees formed for health and safety
· Identification of hazard and assessments of risk
· Maintenance of audit reports and inspection reports
5. What is the structure and functions of a WHSMS?
Ans5. Structure of a WHSMS actually depends on the type and nature of organization in context. Furthermore, structure also depends on how that organization wants define WHSMS and develop it. Outline of a fundamental WHS management that involves AS/NZS 4801:2001 and AS/ NZS 4804:2001. In recent years, ISO 45001 has now been reinvented by 4801 and 4804.
· Consistent and formal recommendation of organizational structure with respect WHSMS
· Reducing and avoiding workplace accidents
· Consistent evaluation, feedback and improvement
· Establishing compliance
Q6. Summarize the certification and auditing standards, processes and requirements that relate to a WHSMS.
Ans6. WHSMS affirmation is required under the standard security enactment and legal laws so as to guarantee that every enterprise especially in country Australia are working according to WHSMS or OHSMS that satisfies the present Australian guidelines and is keeping up wellbeing to a suitable level inside the work environment. The accompanying device is called wellbeing guide and it directed by Workplace safe, this instrument can help with guaranteeing the necessities of WHSMS affirmation and inspecting gauges are as a rule reliably met by the association:
Practical Activity
Ans1. We have done an extensive research on one of well know IT firm present worldwide – HCL Enterprise, which is a well-known Indian multinational organization who has its domain in Information Technology (IT), services and consulting, having its headquarters in Noida, India. Organization has spread across 42 countries that includes United States, Australia, France and United Kingdom. The strong presence of HCL in all these countries can be discerned with the extensive network of R&D, innovation labs and delivery centers established all across the world. Founded in 1976 and has completed more than four decades of its existence. In these journey of more 43 years organization has grown manifolds and scaled into a multi-billion dollar organization dealing with global customers that comes in Fortune 500 and Global 2000 companies. Started with 6 employees today this organization has more than 137,500 employees working all across the world generating a revenue of $7.8 billion
Organization policies, rules and regulations provides a strong framework for WHSMS by virtue of which employees and all other stakeholders associate with norms of Organization. These policies shapes behavior of the employees hence it is utmost important that rules, regulations and policies for workforce so made are aligned with the Vision, Mission and Values of an organization such that WHS policy is successfully implemented. We live in one of the most competitive markets where disruption takes place every day. With reference to “Nurturing Cultural Diversities A Leadership Challenge”, (Saha.,A. 2007) business is not isolated within few industries rather it cut across many industries with frequent changes fuelled by ideas of generations working together with technology of Digitalization, Internet of Things, Cloud and Automation.
Ans2. Taking reference from “Managing cultural diversity and the process of knowledge sharing: A case from HCL”, (Lauring, L. 2009). Some measures that go a lengthy way to make an impact encompass developing clear diversity and inclusion imaginative and perceptions for organization, eliminating bias from the brain management procedure which limits the hiring, growth and development, engagement and retention of diverse talent. By recruiting experts from a range of backgrounds at all degrees of seniority, businesses attain get admission to a broad range of viewpoints and perspectives. Companies with personnel from a large range of backgrounds have been discovered to outperform firms with a much less diverse workforce. By attracting and maintaining a diverse vary of staff, organizations can identify opportunities and discover new solutions. Developing, enforcing and promoting a diversity strategy is the venture employers now face. Securing the most talented specialists will require employers to take on a new, innovative strategy to access more numerous brain pools.
Ans3. With reference to “Need for Cross- Cultural Management”, (Jha, A. 2009) competitive world like present scenario, diversity and inclusion in the organization is considered as strategic element of business and the essence...