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Task 1 Program Management Framework Application Instructions to Learners: x This summative assessment can be completed in class or at any other convenient location. x Students are required to complete this task using digital tools and ensure to submit in an acceptable format, e.g. .docx, .pdf, .pptx, or as advised by your assessor. x Please use the following formatting guidelines to complete this assessment task: Font Size: 12; Line Spacing: Double; Font Style: Times New Roman x Assessment activities can be completed either in real workplace environment or in a simulated environment such as your classroom. In both cases, appropriate evidence of the assessment activities must be provided. There are number of Program Management frameworks that exist; as example, PMI (Project Management Institute) based SPM (Standard for Program Management) framework, TSO (The Stationary Office, UK Government) based MSP (Managing Successful Programs) framework, University of Oxford Program Management framework, George Washington University Program Management framework, Big consultancy firm’s Program Management framework etc. Select one of the frameworks and develop a report that will: x compare evaluation and moderation methods applied to program management, x identify legislation and regulation related to the program context, x document program and project resource types, characteristics and supply, x explain program funding models, x prepare a model for risk management standards and methodology. Assume that the report is to be provided to your organisation’s senior management team and as part of a program is managing the following 3 projects: Project 1 - Website redevelopment and hosting and maintenance services for Destination: Australia This project is for the technical upgrade of the Archives’ website Destination: Australia. In order to ensure the best value for money and optimal functionality (for the website and related exhibition interactive) going forward, it is necessary for the website to be transferred from a proprietary CMS to a commonly available CMS (including, but not limited to, an Open Source CMS). The website will enable the National Archives of Australia to collect user contributed data about the photographic collection featured on the site. The interface must be modern, engaging and user-friendly, designed to meet the needs of people of all ages, and differing levels of computer and English literacy. The website must interact successfully with an exhibition interactive via an existing API. There is an option for hosting, maintenance and support services to be provided from contract execution until 31 December 2019. Project 2 Re-development of Intranet A redevelopment of the Clean Energy Regulator staff Intranet into SharePoint 2013 Project 3 - Database for community engagement - Software As A Service Customer Relationship Management system (SAAS CRM) The National Radioactive Waste Management Facility project is currently in Phase 2, best described as the technical assessment and continued community consultation phase. One site has been chosen to progress to this stage while other as yet unknown sites may also progress to this stage. The project team requires a database (Software As A Service Customer Relationship Management system (SAAS CRM) to effectively and confidentially manage large volumes of data, including names, addresses, opinions of community members and contact details. This will assist in ongoing community engagement. The system must be fully operational (tried and tested) within two weeks of the commencement of the proposed contract. The project, and related community engagement, will be ongoing for years. Access to maintenance and advice will be desirable. The completed report for the program and specific projects within the program must outline how the selected framework will be applied to: 1. Secure program funding 2. Resource the program 3. Measure, evaluate, and coordinate program progress 4. Ensure relevant legal and regulatory requirements are addressed 5. Anticipate and respond to changes 6. Manage program risks The report must also outline all implementation, monitoring and evaluation processes. TASK 1 MARKING CRITERIA BSBPMG615 Manage program delivery S NYS Learner s name: Assessor s name: Observation Criteria S NS Determined, documented and communicated ongoing funding requirements with pertinent stakeholders Secured funding commitments as needed Addressed potential funding issues Satisfied funding agent requirements where applicable Determined, negotiated, documented and communicated program resource requirements with pertinent stakeholders Acquired and coordinate program resources across the program and its constituent projects Used communication skills to work with stakeholders effectively Confirmed and updated program resource requirements in response to program refinements or changes Established monitoring and control systems Supported delivery of expected benefits with monitoring and control systems Reported performance of constituent projects and other program elements to pertinent stakeholders Maintained a sustainable pace to meet stakeholder requirements Identified, documented and communicated relevant legal and regulatory requirements to pertinent stakeholders Identified and addressed potential for conflicts caused by legal and regulatory requirements Implemented compliance policies, processes, and procedures Implemented environment and performance evaluation skills to monitor and respond to changed circumstances Monitored breaches and conflicts of applicable legal and regulatory requirements Monitored and evaluated internal and external program contexts for circumstances that may require changes Identified, evaluated and documented actual and potential changes Implemented approved changes Communicated changes and their implications with pertinent stakeholders Documented and communicated agreed risk management approach for the program and its constituent projects to pertinent stakeholders Identified program risks in consultation with pertinent stakeholders Analysed, prioritised and implemented program risks and risk responses as planned Monitored internal and external program contexts for circumstances that may affect program risks Feedback to Learner: Assessor s Signature: Date: 2 | P a g e 2 | P a g e