have look at the attached both file
Assessment 3: Specifications PPMP20008 T3 v02, 2019 PPMP20008 -Assessment 3: Lessons Learnt Introduction Part A: Lessons Learnt Presentation + Part B: written submission (total: 30%) This is an individual assessment. Completion of the unit PPMP20008 is like a project in that during the term there are things that go well (i.e. passing the multiple choice online quiz) and things that don’t go well (i.e. not completing all the prescribed readings). This assessment item requires you to reflect on your participation and experience in this unit, identify lessons learnt and consider what actions can be taken to address those lessons. In addition, this assessment requires you demonstrate how you intend improving - on how you deal with similar situations in the future. Please note these learnings are based on your role as a student in PPMP20008 and NOT based on supplied project (including the material learnt from PMBoK or Prince 2), for this unit. You will need to determine a framework to base your lessons learnt on. In practice, lessons learnt discussions are usually framed in certain ways to generate learnings. You need to consider the most effective way to do this within the context and the experiences of the unit gained during the term. Your assignment (Part A: lesson learnt presentation and Part B: written submission) will be assessed on the extent to which it meets each of the following criteria: Part A: Lesson Learnt presentation Part A comprises an ‘in class’ two minute presentation - using only two slides (one being a title slide) as per the template (4 marks). The first (title) slide should contain the unit details, your name, student number, campus, tutor name and presentation title. The second slide will comprise the content of your presentation and must include only one lesson learnt. Note: the lesson learnt used in the two minute presentation, must be the same lesson learnt (lesson 1) contained in the written submission (see part B below). Part B: Written submission The written submission involves both student initiated reflection (lesson 1) and one guided (tutor led) reflection (lesson 2). Student Initiated Reflection (lesson 1) Student initiated reflection involves a process where students alone choose what experiences to reflect upon concerning lessons learnt. Guided (or tutor led) Reflection (lesson 2) In contrast, guided (or tutor led) reflection involves a process where the tutor guides (or assists) the student concerning the area of reflective practice. Students then reflect upon experiences (relating to that area) which subsequently prompt students to identify lessons learnt. Breakdown of Written Submission (i) Introduction (2 marks); (ii) Lesson Learnt Framework (planned and actual) (6 marks); (iii) One student-initiated lesson learnt (lesson 1) and one guided (or tutor led) lessons learnt (lesson 2). Each lesson learnt must be accompanied by improvement strategies described against the SMART attributes (SMART – specific, measureable, achievable, relevant and time-bounded) (16 marks); and (iv) Conclusion and references (2 marks). Submission timelines Part A: Lesson Learnt presentation (two minute presentation): The two minute presentation must be completed in week 12. Please note that depending on class sizes some students may need to present in earlier weeks. For in-class students, the accompanying powerpoint slides must be up-loaded on Moodle by 8am Monday, week 12. Flex (distance) students do not present in person, however, they must submit a video of their two minute presentation, together with the powerpoint slide (on a template supplied) by 5pm Friday of week 12, comprising one lesson learnt. Part B: Written Submission: All students must complete a Part B: written submission (template supplied) by 8am, Monday of week 12. Note: Part B: Written submission and Part A: Lesson Learnt presentation slides must be uploaded in Moodle. Distance (flex) students: Flex students need to upload (on Moodle) a video of their two minute presentation, the powerpoint presentation slide (see template) together with the written submission. Separate advice will be forwarded to flex student discussing the presentation component of this assessment. Please ensure that you watch out for this advice. Please note that extension requests, forwarded by e-mail, will NOT be processed. Only requests forwarded via Moodle, will be responded to. PMMP 20008 – Initiating and Planning ProjectsAssignment 3 PPMP20008 2019 Term 3 ass_3 Lessons Learnt Name: Insert full name Student Number Insert student number Campus: Insert campus or distance Tutor: Insert tutor name Tutorial number: Insert tutorial number Notes to Students [This document is a template. It has been tailored to suit the assessment. All fields within the template should be completed as per the project scenario provided. Blue italicized text provides an explanation of what should be included for each section. Remove all blue text prior to submission. If there are two or more options for you to decide between, revert the option you are keeping to black and remove the other.] Do not attach pictures or images to the file as they are not able to be read by Turnitin and students will be awarded a 0 mark. Important Instructions: Please read carefully This written submission involves student-initiated reflection (lesson 1) and one guided (tutor led) reflection (lesson 2). Student initiated reflection involves a process where students choose what experiences to reflect upon concerning lessons learnt. In contrast, guided (or tutor led) reflection involves a process where the tutor guides (or assists) the student concerning what experiences to reflect upon, which then prompts students to identify lessons learnt. 1. IntrODUCTION (2 marks) Instructions: Provide a brief introduction covering the following points 1. Explain what reflective practice is (provide at least one supporting reference); 2. Briefly explain the aim or purpose of the lessons learnt (or learned) process in project management (provide at least one supporting reference); and 3. Provide an overview of what this assignment contains. 2 LESSONS LEARNT: FRAMEWORK (6 marks) 2.1 Lessons learnt framework explained (1 mark) Instructions: Briefly describe at least one lessons learnt (or learned) framework that could be applied in project management (provide at least one supporting reference for the framework identified). Note: no marks will be allocated if the framework described resembles the framework listed below in paragraph 2.2. Guidance Notes: Satisfactory answers will comprise at least two paragraphs. 2.2 Lessons learnt process: How I planned to gather, and document lessons learnt (2.5 marks) Instruction: Complete the table (below) Guidance Notes: Marks will be awarded on the extent to which the table (below) is completed. STEPS WHEN WHO HOW Guidance Notes: I planned to identify lessons learnt… (state when). I planned to involve… (state who) in the process of identifying lessons learnt. I planned to identify lessons learnt by… (state how). (i) Identify (ii) Document (iii) Analyse (iv) Store (v) Retrieve 2.3 Lessons learnt process: What actually happened? (2.5 marks) Guidance Notes: When I compare how I had planned to gather and document lessons learnt versus what actually happened? Half a mark awarded for fully explaining each of the 5 steps. Instructions: complete the table below. STEPS WHEN WHO HOW Guidance Notes: I identified lessons learnt… (state when). I involved… (state who) in the process of identifying lessons learnt. I identified lessons learnt by… (state how). (i) Identify (ii) Document (iii) Analyse (iv) Store (v) Retrieve 3. Lessons (16 marks) 3.1 Defining lessons learnt (or learned) (2 marks) Instructions: Provide a definition of lessons learnt (or learned) and include at least one supporting reference). 3.2 Lesson 1 :( Note: 7 marks awarded for section 3.2) Guidance Note: This is about reflection and reflective practices – not about the topics you have learnt. To receive full marks, you need to have demonstrated ‘deep’ reflection about the learning process. Instructions: This lesson learnt involves student-initiated reflection. 1. Situation – (Describe a situation that happened within PPMP20008); 2. The situation made me feel… (Describe your feelings when the situation occurred - were you frustrated, angry, confused, happy, relieved etc. What impact did this have for you or others?); and 3. What I learnt from reflecting on the situation – (Make sure this is written as a lesson). 3.2.1 What I learnt from reflecting on the situation (3.5 marks) Instructions: complete the table below. 1. Situation 2. The situation made me feel… 3. What I learnt from reflecting on the situation 3.2.2 Improvement Strategy One (3.5 marks) Guidance Notes: (a). The specific improvement strategy is… (b) I would know the strategy was working as I could measure… (c) This strategy is achievable for me because… (d) This strategy is relevant to lesson 1 as it will (address/minimise/leverage) … (e) I will implement this strategy by (add date/time frame) Note: At least two supporting references are required. Instructions: complete the table below. (a) Improvement strategy Explain what the specific strategy is that you will implement to address the lesson identified above (b) Measurement How to measure if the strategy works (c) Achievable Why the strategy is achievable (d) Relevant Explain the relevance of strategy to address the lesson (e) Timing When the strategy will be implemented 3.3 Lesson 2: Communicating with stakeholders (7 marks awarded for 3.3) Instructions: This lesson learnt involves guided (tutor led ) reflection. Refer to the situation immediately below and reflect on it. Explain how this situation made you feel and what you learnt from reflecting on the situation. Project managers need to employ effective communication methods when dealing with internal and external stakeholders, together with members of their project team. As a student undertaking PPMP20008, recall a situation where you used the wrong (or inappropriate or incorrect) communication method (or technique) when communicating with a stakeholder (i.e. a fellow student, group member, and/or a lecturer/tutor). Now reflect on this situation (as a student completing PPMP20008) and answer the three questions below. 1. Situation – (Describe a situation when undertaking PPMP20008 that involved some kind of conflict); 2. The situation made me feel… (Describe your feelings when the situation occurred - were you frustrated, angry, confused, happy, relieved etc. What impact did this have for you or others?); and 3. What I learnt from reflecting on the situation – (Make sure this is written as a lesson). \ 3.3.1 What I learnt from reflecting on the situation (3.5 marks) Instructions: complete the table below. 1. Situation (involving conflict) 2. The situation made me feel… 3.