Gaming galore scenario on your system

Gaming galore scenario on your system


Project Brief Project Brief/ Outline Business Case Month Year Version 0.0 Instructions for completion This template has been provided as a guide only. Instructions on how to complete the template are included in Arial 11 blue italic font. Please delete this text when you complete each section - it should not be included in the final product. Also provided is some suggested text. This is in Arial 11 black font. This is not intended to be prescriptive - please change this to meet the requirements of your project. The Project Brief must accurately reflect the project mandate and the requirements of the business and the users. Contents 1Project definition4 1.1Background and objectives4 2Outline Project Business Case4 2.1Relationship to Gaming Galore strategies and objectives4 2.2Business options5 2.3Benefits5 2.4Risks6 2.4.1Risks if the project does proceed per your plan6 2.4.2Risks if the project does not proceed6 2.5Costs6 2.6Sources of advice8 3Project approach9 3.1Options analysis9 3.1.1Option 1 – Do nothing to current IT implementation9 3.1.2Option 2 - 9 3.2Comparison of options9 3.3Recommended approach9 4Timeframes10 5Stakeholders, users and any other known interested parties10 6Appendix A - Record of organisational survey & response11 Project definition Background and objectives · Provide a brief background to the project and how it came about (summarise the situation and explain why you are preparing a business case) · Include in here a summary of the current IT situation (including mission critical systems) and issues you have identified based on Gaming Galore’s email response (which will be provided after you have drafted your ICT survey – Appendix A of this document) · Issues identified should include any legal, ethical or organisational (day-to-day operations) issues caused by the current IT system · Summarise your objectives / goals for your project – what are you hoping to improve? Project objectives should be SMART, i.e. specific, measurable, achievable, realistic and time-bound. · So in summary: current use of IT, identification of IT needs, brief discussion of gaps noticed between the two and statement of your goals. Outline Project Business Case Relationship to Gaming Galore strategies and objectives · Continuing on from 1.1, you should theorise as to Gaming Galore’s objectives as a legal entity running as a ‘for profit’ business, and identify how your goals will assist Gaming Galore in meeting their objectives. · Explain how the project will support the achievement of Gaming Galore strategies, plans and programs. · Given that this is a case study and not a real business, you are not expected to invent strategies and objectives. Assume that Gaming Galore shares objectives typical of “for profit” organisations (eg. to meet legal obligations, maximise revenue and reduce expenses, make timely & valid decisions). Business options · What different options could satisfy the goal of the project? There are three basic business options concerning any investment – do nothing/do the minimum/do something more substantial. · You are required to address a minimum of “Do nothing” and “implement one cloud solution”, but you may like to add more if you think more than one cloud offering will produce a better result · A suggested approach is to consider a cloud accounting system (such as Xero or MYOB Essentials) and/or a cloud file storage system (eg. Dropbox or Google Drive) This section should contain a brief summary of two or more cloud solutions. You should compare and contrast at least two cloud accounting systems and choose one that is suitable. Cloud accounting system 1 (Insert Name) Cloud accounting system 2 (Insert Name) Cost Support Efficiency gains Legal compliance Security /privacy/ confidentiality Etc… etc… The business options concerning this investment are: Description Advantages Disadvantages Maintain current system Input your proposed cloud improvement option The recommended option is . Benefits State here the expected outcomes of the project in terms of benefits it will provide to the organisation. This statement forms the heart of the business case and needs to be carefully presented and phrased in outcomes, not outputs. Benefits can be financial or non-financial. Expected change Expected benefits Performance measure Indicative timeline Owner State the change that will be derived from using the project outputs State the measureable improvement resulting from an outcome that is perceived as an advantage by one or more stakeholders How will the improvements in performance be measured? When will the expected improvements in performance be realised? Who is accountable for the expected benefit and is responsible for managing the change required to realise the benefits? (typically the Senior User) Risks Risks if the project does proceed per your plan · In a dot point list, identify risks of implementing your project · Underneath each risk, briefly state your planned risk mitigation strategy for managing the identified risk · Business/Benefit risks include such areas as: · the validity and viability of the Project Business Case · whether the project continues to support agency/program strategies and objectives · the consequences to the organisation of failure or limited project success · the stability of the business areas involved · program requirements · legislative changes · political factors including public opinion · environmental issues · impact on the customer of the results of the project · the risks of the end-result meeting the stated requirements, but not fulfilling expectations · stability of related processes or policies. · privacy issues Risks if the project does not proceed State the risks to Gaming Galore if this project does not proceed. Mitigation strategies are not required for this section. Costs A best estimate of the costs entailed in the project should be made. Any unknowns or uncertainties should be clearly stated, as should the approach to resolving these uncertainties. Detail on the costing assumptions should be outlined in the costing model table below. The following table provides indicative costs for delivery of the project and likely on-going operational, maintenance and support needs for the project’s deliverables. The expected life of the project’s deliverables (benefits provided) is years. (Costs from Idea definition to project close and default 3 years worth of recurrent costs. Refer to your textbook for a definition of “total cost of ownership” and for an example costing table to gather ideas. Your answer must factor in training for your staff. Project name Project Name – Project Brief Page 11 of 11 The table below should include both Financial and Non-financial costs. Financial cost examples include: Vendor Costs, Maintenance and Support (Annual licences), Software, employee, contractor costs A non-financial cost example is employee dissatisfaction / loss of productivity Cost Type Non-financial cost (mark “X” if non-financial cost) Ongoing Costs Total Cost $ FY 1 $ FY2 $ FY3 $ Initial start up costs Total Ongoing (recurring) costs X Total Total Costs (ongoing + initial) Discussion of costs and benefits · Write a couple of paragraphs discussing/justifying your budgeted costs and comparing them to costs if you chose not to proceed with the cloud project. · Compare the aggregated benefits and costs (financial and non-financial). The objective is to be able to define the value of a project as an investment. Sources of advice · Given the cloud solution you have recommended, identify a minimum of 3 sources of advice the business could approach if they have issues with their IT system. For example, MYOB has a help website. · Provide an example situation where it would be advisable to contact each source of advice. Project approach Options analysis Before any planning of the project can be done, decisions must be made regarding how the work of the project is going to be approached. For example, will the solution be developed in-house or contracted to third parties? Will the solution be a modification to an existing product, or built from scratch? Will the solution be based on a commercial off-the-shelf product or something that is custom-designed? The selected project approach will affect the timescale and costs of the project, plus possibly its scope and quality. Analyse available delivery solutions and recommend the most appropriate option after considering alignment with agency/program/industry standards, operations and maintenance implications and training needs etc. Add further options, as required. Completing this section correctly will make AT3 (the implementation plan) much easier. Option 1 – Do nothing to current IT implementation Provide a description of the option. This would be a summary of their current IT implementation and identification of workarounds to the identified risks. Option 2 -