BSB51918 Diploma of Leadership and Management Assessment Appendices – BSBWHS521 Ensure a safe workplace for a work area | Page 1 of 16 V 4.0: May 2020, Approved: QAC, Next Review: December 2020...

Assessment 2
Part A
Policy and Procedure Development
WHS Risk Management policies and Procedures
a. Organization’s approach to WHS risk management and commitment to legal compliance
Every organization needs work Health and Safety program so as to uphold the obligation by the organization towards the protection as well as welfare of employees. Several policies and procedures are required in order to carry out the WHS risk management which can be achieved by first of all consulting with the employees about the health and safety along with the legislation changes and working practices affecting the workplace. Based on this, a safe and healthy work environment may be provided and maintained. To manage risk, organization must provide training, support as well as supervision to employees along with offering provision of adequate resources for the workforce in order to meet the health and safety management targets. Along with these, organization must be committed to legal compliance of all required standards and must abide to them strictly.
b. Relevant legislation, codes of practice, etc.
WHS risk management must abide and follow the legislation as well as code of practice which includes Work Health and Safety Act, 2011 and AS/NZS 4804:2001 Occupational Health and Safety Management System that includes the general guidelines about the systems, principles as well as supporting techniques. Also, the legislation for record keeping must be followed. These standards recommends the organizational structure in order to minimize and avoid the injuries at workplace along with offering continuous evaluation that ultimately leads to improvements and ensures the compliance at workplace.
c. Procedures for identifying hazards, and assessing and controlling risk
Hazards and risks can be identified with the help of incident reports and risk registers that contains all data along with actions taken. Risk or hazard must be identified beforehand as well by careful monitoring, consulting with the employees, management as well as with study of external reports and data. Also, number of days lost at work, percentage of managers who completed training, internal and external audits, manager’s report and feedback survey of employee along with training records may collectively help in risk identification as well as assessment. Further, a close monitoring and development of its health and protection plan may be done by the organization so as to ensure safety and security. Efficient record keeping, auditing process along with WHSMS implementation with training and induction as and when required may help control the hazards. Development of WHS culture also plays a vital role.
d. Reference to, and procedures for using hierarchy of control
WHS risk management policies and procedures must refer and apply the hierarchy of control for managing the risk which includes elimination, substitution, engineering, controls, administrative control as well as personal protective equipment. With the application of this hierarchy based on the most effective control moving towards the least effective control does help in controlling and managing the risk. Herein the most effective control is administrative controls and least is elimination of activity which is not practically feasible as such.
e. Refer to and assist the organization to comply with consultation requirements under the WHS Act.
Consultation is must under the WHS ACT, 2011 where it must be carried out with the employees about the safety and health related issues with the help of feedbacks, checklists, interviews as well as audit reports so as to find if there is any gap which must be rectified as early as possible to mitigate safety and health related issues. Consultation helps to rectify issues which gets identified, decreases gap, considers suggestion and implements them along with enhancing communication among various stakeholders.
Recordkeeping Policy and Procedure
a. Include templates and procedures for collecting information on hazards, incidents and actions taken, such as incident reports and risk registers.
There are several WHS records which must be collected and maintained as per Act including the SOPs, a set of records containing WHS procedures and policies, code of conduct, induction and training records, injury record register, WHS committee’s MOM, risk assessment records, record of equipments that has undergone maintenance, repair and inspections etc, audit reports with the inspection data about safety, compensation and Rehabilitation records, first aid and medical records, details about hazardous substances and safety data sheets. Most important of these are the incident reports and risk registers which must be immediately updated on occurrence of any incident along with the detailed information, possible cause, actions taken immediately and for long run.
Procedure:
· Identify the incident/ hazard
· Recognize and respond
· Complete an incident/ hazard report
· Incident investigation
· Detailed investigation
· Reporting to authorities about incident
· Recordkeeping
Template:
    Incident
    Possible cause
    Date
    Role/Responsible
    Description
    Immediate Action
    Future Action
    Location
    Regulator notification
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
WHS record keeping procedures
· Records must be kept of all documentation and activities related to this Plan.
· Records must be maintained in accordance with the Company’s arrangements for document control and record keeping.
· Records may include photographs, recordings, video, forms, e-mails, letters, diary notes etc.
· They should be legible, easily identifiable and retrievable. Records must be kept for a minimum of 7 years, unless other stated within the Records Register
Part B
Role Play #1
WHS Consultation with Health and Safety Representative
Information on worker concerns and effectiveness of existing controls for risk as found during the consultation with HSR includes:
· Manual lifting of hardware goods and outdoor furniture in customer service areas as well as warehouse is causing several incidents.
· Forklift drivers, customer service staff as well as drivers are bound to handle hazardous materials.
· There is lack of systematic WHS recordkeeping.
· Lacking WHS compliance at several places.
· Missing the WHS practice and culture.
· Increasing number of occupational hazards.
· Psychological and psychosocial hazards along with easily observed physical hazards also do exist.
· Audits are not carried out regularly in the organization.
Part C
Research aspects of WHS
Determine safe storage of petrol, turpentine, poisons, paints, etc....