See attached two documentsCommunications Management Plan Template Communications Management Plan 1...

Question

See attached two documentsCommunications Management Plan Template Communications Management Plan  1 	 Table of Contents Introduction	2 Communications Management Approach	2 Communications Management Constraints	3 Stakeholder Communication Requirements	3 Roles	4 Project Team Directory	6 Communication Methods and Technologies	6 Communications Matrix	8 Communication Flowchart	9 Guidelines for Meetings	9 Communication Standards	10 Communication Escalation Process	11 Glossary of Communication Terminology	12 Introduction The purpose of the Communications Management Plan is to define the communication requirements for the project and how information will be distributed.  COMPLETE EACH SECTION FOR SERVER SCENARIO  AND  REMOVE  INSTRUCTIONS. Communications Management Approach You should give considerable thought to how you want to manage communications on this project.  By having a solid communications management approach you’ll find that many project management problems can be avoided.  In this section give an overview of your communications management approach. Communications Management Constraints All projects are subject to limitations and constraints as they must be within scope and adhere to budget, scheduling, and resource requirements.  Project planning and documentation are no exception to this rule.  There may also be legislative, regulatory, technology, or organizational policy requirements which must be followed as part of communications management.   Stakeholder Communication Requirements Most projects consist of a broad range of stakeholders all of whom may have differing interests and influence on the project.   . Roles Project Team Directory The following table presents contact information for all persons identified in this communications management plan.  The email addresses and phone numbers in this table will be used to communicate with these people. 	Role 	Name 	Title 	Organization/ Department 	Email 	Phone 	Project Sponsor 	A. White 	VP of Technology 	IT 	a.white@abc.com 	(555) 555-1212 	Program Manager 	B. Brown 	PMO Manager 	PMO 	b.brown@abc.com 	(555) 555-1313 	Project Manager 	C. Black 	Project Manager 	PMO 	c.black@abc.com 	(555) 555-1414 	Project Stakeholders 	See Stakeholder Register 	See Stakeholder Register 	See Stakeholder Register 	See Stakeholder Register 	See Stakeholder Register 	Customer 	J. Doe XYZ Corp 	Manager 	IT 	J.Doe@xyz.com 	(615) 555-8121 	Project Team 	 	 	 	 	 	Technical Lead 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 	 Communication Methods and Technologies Many times, the methods and technologies used to communicate are just as important of a consideration as the information being communicated.  Imagine a large project with many stakeholders who all have different technological capabilities.  Some may have access to a share drive while others do not.  Some may have access to video teleconferencing and others only have telephone and email capabilities.  In order to be effective, project information must be communicated to everyone involved by some method using available technology.  Determining communication methods and what technologies are available should be part of determining stakeholder communication requirements.   Communications Matrix The following table identifies the communications requirements for this project. REMOVE EXAMPLES AND  ENTER  YOUR OWN 	Communication Type 	Objective of Communication 	Medium 	Frequency 	Audience 	Owner 	Deliverable 	Format 	Kickoff Meeting 	Introduce the project team and the project.  Review project objectives and management approach. 	·  	 	·  	 	·  	·  	Project Team Meetings 	Review status of the project with the team. 	·  	 	·  	 	·  	·  	Technical Design Meetings 	Discuss and develop technical design solutions for the project. 	·  	 	·  	 	·  	·  	Monthly Project Status Meetings 	Report on the status of the project to management. 	·  	 	·  	 	·  	·  	Project Status Reports 	Report the status of the project including activities, progress, costs and issues. 	·  	 	·  	 	·  	·  Communication Escalation Process As issues or complications arise with regards to project communications it may become necessary to escalate the issue if a resolution cannot be achieved within the project team.  Project stakeholders may have many different conflicting interests in a given project.  While escalations are a normal part of project management, there must be a documented process that defines how those escalations will take place. CREATE AN ESCALATION PLAN FOR THE SERVER PROJECT 	Priority 	Definition 	Decision Authority 	Timeframe for Resolution 	Priority 1 	Major impact to project or business operations.  If not resolved quickly there will be a significant adverse impact to revenue and/or schedule. 	Vice President or higher 	Within 4 hours 	 	 	 	 	 	 	 	 	 	 	 	 Glossary of Communication Terminology 	Term 	Definition 	Communication 	The effective sending and receiving of information.  Ideally, the information received should match the information sent.  It is the responsibility of the sender to ensure this takes place. 	Stakeholder 	Individuals or groups involved in the project or whose interests may be affected by the project’s execution or outcome. 	Communications Management Plan 	Portion of the overall Project Management Plan which details how project communications will be conducted, who will participate in communications, frequency of communications, and methods of communications. 	Escalation 	The process which details how conflicts and issues will be passed up the management chain for resolution as well as the timeframe to achieve resolution. 	 	 Sponsor Acceptance  Approved by the Project Sponsor: 		Date:	     This Competency Assessment assesses the following outcome(s):   IT301M6: Practice global interconnectedness as it applies to your field of study.  Purpose  The purpose of this assignment is to understand the contributions by many resources in a complex project. Global interconnectedness refers to the global nature of resources located across the world that can make up a project team and the communication required to ensure global teams can work well together. You should complete the reading before attempting this assessment. The reading materials will be useful in identifying the criteria required in a communication plan.  Assignment Instructions  You are managing a server installation project that has globally interconnected stakeholders in San Jose, CA; Colorado Springs, CO; St. Louis, MO; Nashua, MA; Rhos-on-Sea, Wales; and Ljubljana,Slovenia. Stakeholders in San Jose build the individual machines that will comprise the kluge of boxes that will make up your install project in Rhos-on-Sea and Ljubljana. Your systems engineers are located in Colorado Springs and your system testers reside in St. Louis.  The contracted vendor assembles the various CPUs, processors, file servers, drives, and cabling that make up your server network. Rhos-on-Sea and Ljubljana will provide the necessary technicians, on site, to do the installation under the supervision of the systems engineers, followed by systems testing by your testers.   Use the Communications Plan template to build a Project Communication Plan that encompasses the information requirements as outlined in the PMBOK Guide Chapter 10. Be sure to complete the communication matrix to identify the right information and interaction methods that are necessary for global teams.   Minimum Submission Requirements   · The Communication Plan should be a Microsoft Word document, in addition to the title and reference pages.  · Respond to the questions in a thorough manner, providing specific examples of concepts, topics, definitions, and other elements asked for in the questions. Your paper should be highly organized, logical, and focused. · Your paper must be written in Standard English and demonstrate exceptional content, organization, style, and grammar and mechanics. · Your paper should provide a clearly established and sustained viewpoint and purpose. · Your writing should be well ordered, logical and unified, as well as original and insightful. · A separate page at the end of your research paper should contain a list of references in APA format. Use your textbook, the Purdue Global Online Library, and the internet for research. · Be sure to cite both in-text and reference list citations were appropriate and reference all sources. Your sources and content should follow proper APA citation style (It should include a cover sheet, paper is double spaced, in Times New Roman 12-point font, correct citations, Standard English with no spelling or punctuation errors, and correct references at the bottom of the last page.).

Sanjukta · Accepted Answer

Communications Management Plan Template
COMMUNICATIONS MANAGEMENT PLAN

Running Head: PROJECT MANAGEMENT
PROJECT MANAGEMENT                                                                                                    10
10
	
Table of Contents
Introduction	2
Communications Management Approach	2
Communications Management Constraints	3
Stakeholder Communication Requirements	3
Roles	3
Project Team Directory	4
Communication Methods and Technologies	5
Communications Matrix	6
Communication Escalation Process	8
References	10
Introduction
It can be said that one of the main aim of the project communication plan will be providing consistent and timely information for all of the project stakeholders. Furthermore, the project communications plan will be helping the project team for building effective communication strategy for improving the communication throughout the project development process.
Arguably, the stakeholders are also globally interconnected in the San Jose, CA; St. Louis, MO;Colorado Springs, CO; Nashua, MA; Wales, Rhos-on-Sea, Slovenia, and Ljubljan. The stakeholders will be also building individual machines that tend to comprise the kluge of the boxes while those who are in Ljubljan and also Rhos-on-Sea will be making up the project installation team. 
The major stakeholders of this project will be:
· The sponsor of the project: David White
· Project manager: Michael Jones and Angela Stark
· Assistant project manager- Elena Mark 
· Workers building the individual machine in San Jose 
· System engineers 
· System testers 
· Contracted vendor
· Technicians 
Communications Management Approach
There will be a communication matrix that will be providing guidance to the project manager when to communicate and how to communicate. Any changes or updates that may take place during the server installation project will be recorded and the communication matrix will be adjusted accordingly. 
As a project manager of this project I will be managing documentation, process change approval and also provide all of the communication support materials (Heagney, 2016). 
Communications Management Constraints
There will be some of the constraints that this project might witness during their implementation stage. As this project is globally interconnected hence it is needless to say that it will be facing some of the constraints such as technology, legislations,

Communications Management Plan Template Communications Management Plan 1 Table of Contents Introduction2 Communications Management Approach2 Communications Management Constraints3 Stakeholder...

Answer To: Communications Management Plan Template Communications Management Plan 1 Table of Contents...

Answer To This Question Is Available To Download

Related Questions & Answers

Submit New Assignment