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1 Unit Name/Code ISY2004 Information Systems Project Management Assessment Type Essay – Group Work Assessment Number Four Assessment Name Project Planning and Implementation Unit Learning Outcomes Assessed ULO1: Demonstrate comprehension of the different phases of the project life cycle and design planning, costing, scheduling and controlling. ULO2: Explain the role of the project manager and create the functions and operations of project teams and groups. ULO3: Demonstrate a working knowledge and understanding of ley project management software applications tools and techniques, including critical path analysis, and PERT and Gantt Charts. ULO5: Apply the principles and tools to monitor and evaluate IT projects. Graduate Attributes Addressed: GA1: Communication GA4: Critical Thinking & Problem Solving GA1: Communication GA2: Collaboration GA1: Communication GA2: Collaboration GA1: Communication GA2: Collaboration GA4: Critical Thinking & Problem Solving Due Date and Time Week 6, Friday, 23/04/21 5:00pm Weighting 35% 2 Assessment Description This part follows on from the previous Assessment 2; where the project sponsor has approved your Initial Project Plan and associated documents. You may now proceed to the planning and implementation phase of the project using agile methodology by writing an essay based on the following project planning documents. Make any appropriate assumptions needed to enable the successful completion of the project; making sure these assumptions are made explicit. Use screen shots from your project scheduling file. It is mandatory that you use a project scheduling software (eg. ProjectLibre). It is an open source software available for download for free. Required sections: 1. Gantt chart 2. Network Diagram (Critical path diagram) 3. Identify at least six milestones for this project using SMART criteria. 4. Resources table 3 5. Project budget 6. RACI Table 7. Identify 5 potential risks for this project and write the risk register for all of them. Ensure one of your risks is a positive risk. 8. Construct the Probability/ Impact Matrix for those 5 potential risks. Referencing and Plagiarism It is essential to use IN TEXT referencing. If you are using the exact words from a reference then you must use quotation marks. You can use Chicago Style referencing with numbers, with a listing at the end of the essay. Microsoft Word has an EndNote plugin that makes this style very easy and clear to follow. http://www.chicagomanualofstyle.org/tools_citationguide.html Alternatively, you can use the more traditional Harvard style, which is more verbose. http://www.citethisforme.com/harvard-referencing. http://www.chicagomanualofstyle.org/tools_citationguide.html http://www.citethisforme.com/harvard-referencing 4 Remember that this is a Turnitin assignment and plagiarism will be subject to severe penalties. Please refer to the AIH Academic Misconduct Policy: http://www.aih.nsw.edu.au/content/1-home/8-more-info- tabs/3-official-policies/academic-misconduct-policy.pdf DO NOT COPY AND PASTE FROM THE INTERNET OR COPY OTHER STUDENTS’ WORK! Detailed Submission Requirements Before submission, you ensure the submitted work satisfies the following requirements: • The assignment is to be written in an essay format. It must have separate sections for each of the EIGHT tasks • Submit the essay and the Project Schedule files through the Turnitin assignment submission tool on Moodle. • Disregard any error messages about an incorrect file type. I will be able to download anything that you upload! • Include a cover sheet that has your name, subject, date, report title and WORD COUNT • The assignment should not exceed 12 pages and 2,500 Words. http://www.aih.nsw.edu.au/content/1-home/8-more-info-tabs/3-official-policies/academic-misconduct-policy.pdf http://www.aih.nsw.edu.au/content/1-home/8-more-info-tabs/3-official-policies/academic-misconduct-policy.pdf 5 Assessment Criteria Fail Competent Good Excellent (30) 0-12 12-18 18-24 24-30 1. Gantt Chart 2. Network Diagram 3. SMART Milestones Superficial Inappropriate choice of exhibits / Too short or exceeded. Good choice of exhibits. Consistent. Concise and relevant. At least 8 milestones and SMART criteria Well-presented and written. Logical and precise. Well documented Excellent choice of exhibits and presentation. (20) 0-8 8-12 12-16 16-20 4. Resources Table Incorrect format and incomplete. Correct format and most resources in the case study. Very good format and all resources included. Excellent presentation and all details are correct. (10) 0-4 4-6 7-8 9-10 5. Project Budget Incomplete and illogical. Reasonable MS Project bottom up budget Well considered bottom up budget Excellent and insightful analysis (10) 0-4 4-6 7-8 9-10 6. RACI Table Incorrect or incomplete Mostly correct and complete RACI allocation All RACI elements accurately included and well presented. Excellent and insightful analysis (30) 0-12 12-18 18-24 24-30 7 and 8. Risk Management Plan Incomplete and/or incorrect Mostly correct and all elements attempted. Comprehensive and correct risk management plan. Excellent and insightful analysis TOTAL 100 Scaled to 35 marks 1 Running Header: Project Management 2 Project Management Project Management Project Plan: Part 1 Group Assessment Group Members: Nischal Koirala 190765 Nisha Jaishwal 190566 Yamuna Gyawali 200137 Sushant KC Table of Contents Section 1: Project Charter3 Goals / Objectives3 Project Snapshot3 Project Scope6 Scope Statement & Deliverables6 Work Breakdown Structure (“WBS”)8 Section 2: Stakeholder Register11 Section 3: Stakeholder Management Strategy13 References15 Section 1: Project Charter Goals / Objectives Electronic Health Record (“EHR”) represents a digital and systemized approach to collect, store, retrieve and manage patient health records. Healthcare facilities and hospitals gain significant advantage, process efficiency, and enhanced confidentiality in digitized recording and management of patient records. In this context, the purpose of this project is to identify a suitable EHR system and implement the same for the dental clinic to maintain its patient records. The ultimate objective from this project outcome shall be to enhance the record management capabilities at the dental clinic and to seek process efficiency. Project Snapshot Project Snapshot Name of the Project: EHR System Implementation for dental clinic Project Purpose: EHR offers a digital and systemized approach to collect, store, retrieve and manage patient health records. Healthcare facilities and hospitals gain significant advantage, process efficiency, and enhanced confidentiality in digitized recording and management of patient records. In this context, the purpose of this project is to identify a suitable EHR system and implement the same for the dental clinic to maintain its patient records. The ultimate goal from this project outcome shall be to enhance the record management capabilities at the dental clinic and to seek process efficiency. Deliverables with Timeframe S. No. Deliverables Delivery Dates 1 Project Team Establishment & Role/ Responsibilities Allocation 12-Apr-21 2 Undertaking Planning for the Various Project Processes 16-Apr-21 3 Documentation of the Processes Planned as Project Management Plan. 20-Apr-21 4 Review of Existing Processes, Interview & Discussion with Existing Personnel in the Record Management Processes, and Review of Existing IT Infrastructure 30-Apr-21 5 Identification & Documentation of Requirements Specification for the New System 05-May-21 6 Using the Requirements Specification for the New System to Review the Available EHR systems in the market 21-May-21 7 Shortlist 5 Systems with Best Fit Potential for the Dental Clinic 25-May-21 8 Develop & Issue RFP Specifying the System Requirement and other Terms 07-Jun-21 9 Final Review and Assessment to Identify the Vendor 11-Jun-21 10 Finalize Vendor and Sign Agreement 14-Jun-21 11 Customization of the EHR System for the Requirements of Dental Clinic 21-Jun-21 12 Integration and Implementation within the Existing IT Infrastructure 28-Jun-21 13 Training and Educating the Process Team on the Use, Maintenance, Control and Management of the System 06-Jul-21 14 Test Use and Results Review 08-Jul-21 15 Review, Evaluation & Documentation of Project Outcome Against Performance Baseline 09-Jul-21 16 Sign-off & Go Live 12-Jul-21 Stakeholders S. No. Name Position Role 1 Nischal General Manager, Dental Clinic Project Sponsor 2 Nisha External Consultant Project Manager 3 Yamuna Assistant Manager, Dental Clinic Project Team Member 4 Sushant Assistant Manager, Dental Clinic Project Team Member 5 Prajwal External Consultant Technical Support (Identifying Suitable EHR System) 6 Roshan External Vendor System Supply & Implementation Support Resources The funding sources for the project shall be from the sponsor, that is, the dental clinic and they have allocated $500,000 for this project. The personnel shall entail both internal employees as well as external consultants. The company’s existing facilities, equipment & materials shall be used to undertake the project. The EHR system shall be procured from the external vendor. Risks Some of the key risks identified based on preliminary assessment shall include the following: · Cost overruns · Schedule delays · Team conflicts · Terms non-compliance by vendors · Force majeure events Interdependencies This project is not interdependent on any other current projects at the dental clinic. The system identified to implement needs to have interoperability with existing IT infrastructure of the dental clinic. The same shall be considered while undertaking the selection of the system, Success Criteria The project delivers all expected outcomes planned within the 2 month time span and without