Capital Consulting is an organisation which provides recruitment, training and career coaching services in Canberra, Australia. The responsibility for sales invoicing, accounts receivable and cash...

Capital Consulting is an organisation which provides recruitment, training and career coaching services in Canberra, Australia.  The responsibility for sales invoicing, accounts receivable and cash receipts within the organisation is separated between three finance officers as follows:


•    One finance officer is responsible for the Training Services department
•    One finance officer is responsible for Recruitment Services department
•    One finance officer is responsible for Career Coaching Services department



The three finance officers report to the Office Manager, and the Office Manager reports to the Managing Director. The Office Manager prepares regular accounting information from the integrated computer accounting system.


Capital Consulting invoice their customers after they have provided either training, recruitment or career coaching services.  Customers have 30 days to pay their invoice, and customers can pay by cheque, cash or EFT.  Credit checks are not undertaken prior to providing services to customers.


The finance officers are responsible for raising invoices to customers and each finance officer enters invoice details into the computer accounting system themselves.  As the Office Manager can sometimes take several days to approve an invoice as they are very busy, each finance officer approves their own invoices so that invoices can be sent to the customers as soon as services have been provided.  Each invoice raised is usually below $30,000 (GST inclusive).


When the mail arrives each morning, the Office Manager opens and sorts the mail.  The Officer Manager gives each finance officer the customer receipts that relate to their responsibilities.  Each finance officer prepares a batch total and enters the details themselves into the computer accounting system. At 3pm each day, a deposit list is printed from the integrated accounting system and one of the finance officers takes the deposit list and all the receipts to the bank.


The finance officers review and follow up their customers outstanding accounts when they have spare time.  The Office Manager approves all bad debt write-offs.  The delegations schedule for Capital Consulting is below:


Capital Consulting is an organisation which provides recruitment, training and career coaching services in Canberra, Australia.  The responsibility for sales invoicing, accounts receivable and cash receipts within the organisation is separated between three finance officers as follows:


•    One finance officer is responsible for the Training Services department
•    One finance officer is responsible for Recruitment Services department
•    One finance officer is responsible for Career Coaching Services department



The three finance officers report to the Office Manager, and the Office Manager reports to the Managing Director. The Office Manager prepares regular accounting information from the integrated computer accounting system.


Capital Consulting invoice their customers after they have provided either training, recruitment or career coaching services.  Customers have 30 days to pay their invoice, and customers can pay by cheque, cash or EFT.  Credit checks are not undertaken prior to providing services to customers.


The finance officers are responsible for raising invoices to customers and each finance officer enters invoice details into the computer accounting system themselves.  As the Office Manager can sometimes take several days to approve an invoice as they are very busy, each finance officer approves their own invoices so that invoices can be sent to the customers as soon as services have been provided.  Each invoice raised is usually below $30,000 (GST inclusive).


When the mail arrives each morning, the Office Manager opens and sorts the mail.  The Officer Manager gives each finance officer the customer receipts that relate to their responsibilities.  Each finance officer prepares a batch total and enters the details themselves into the computer accounting system. At 3pm each day, a deposit list is printed from the integrated accounting system and one of the finance officers takes the deposit list and all the receipts to the bank.


The finance officers review and follow up their customers outstanding accounts when they have spare time.  The Office Manager approves all bad debt write-offs.  The delegations schedule for Capital Consulting is below: