Answer To: STUDENT NAME: ……………………………………………… STUDENT ID: …………………………………… Student Assessment Tasks BSBWOR203 Work...
Asif answered on Dec 04 2021
5
Student Assessment Tasks
Table of Contents
Assessment Task 1 3
Assessment Task 2 6
Assessment Task 3 7
Reference List 14
Assessment Task 1
1.
New customer service officers of the company will be provided training based on documents related to position description which explain the role, responsibilities and reporting of the job role. In the training program, procedures and policy of complaint handling, use of complaint register, letter of complaint acknowledgment and complaint outcome letter will also be discussed to the employee.
2.
From
Team leader
To
The manager
CC
Subject
Culture, language and communication style of the training
Attachment
Hi,
This mail is regarding the training program of the new customer service officer of the company. It has been decided that the tenure of the training program will be 14 days. The employee is from an Asian background. Thus, I will prefer the indirect communication style in this context. However, the language of the training program selected by the trainee is English. After 14 days of classroom training, 3 days of floor training will also be provided.
Thank you.
3.
Roles and responsibilities
The primary responsibility of a customer service officer is explained below.
· The call of the customers must be answered professionally in order to gather detailed information of complaints, cancel or take orders and provide appropriate information regarding the service and product of the organization.
· The officer must appropriately maintain the records of comments, complaints, inquiries, transactions and interactions with the customers. Applications, forms and process orders also should be taken into consideration (Sundstrom et al., 2016).
· The officer must initiate an appropriate follow-up process at the request of customers.
· Unresolved grievances or requests of customers must be assigned to the relevant departments for further investigations.
Reporting arrangement
The customer service officer must report to the team leader first for any reporting or any requirement. In absence of the team leader, the officer can approach the manager and senior manager of the team.
Complaints policy
· Purpose of the policy
The purpose of the complaint policy is to assure that all the complaints received by the company are dealt with consistently and promptly. This also ensures that all the issues are dealt with fairness and courtesy.
· Definition of complaints
The complaint can be considered as the expression of fault-finding, lament, grief, resentment or discontent by customers or clients of the organization.
· Forms to be used for complaints
There are different kinds of customer complaints such as serial complaints, multi-media public complaint, product-related complaints, personnel complaints, complaints related to misunderstandings and so on (Aljawarneh et al., 2020).
· Responding to complaints
The officer must respond to the complaint of the customer in an open manner. Honest explanations must be provided. The officer must be courteous in his/her approach and must identify the real requirement of the customer.
· Keeping customers informed
The customer service officer must maintain a continuous relationship with customers and must be consistent in this. They must provide helpful, relevant and timely information to the customers. Apart from that, the officer must inform the customers regarding referral discounts, promotions and many more.
· When complaints should be escalated
A customer service officer should escalate a call when they are unable to resolve the complaints. Difficult calls are also required to be escalated.
Communication skill
Communication skills of the customer care officer must use non-verbal communication skills effectively through concise and clear communication. They must properly understand the questions and provide proper feedback in order to engage the audience effectively. They must actively and minutely listen to all the feedback of the customers.
4.
From
Team leader
To
The manager
CC
Subject
Feedback of the meeting
Attachment
Hi,
This email is regarding the meeting with the new staff member. All the responsibilities and roles of a customer care officer have been explained in detail. Along with this, reporting arrangements of the organisation and the procedure of handling c complaints policy has also been demonstrated to her properly. At the end of the meeting, an appropriate communication style of a customer care representative has also been described.
Thank you.
Assessment Task 2
1.
Training Options Reports
External provider at the company’s premises
An outsider instructor can arrange communication development training to provide high-quality communication training to the representatives. This helps the representatives to provide technical solutions effectively to the customers (Milner and Furnham, 2017). The service strategy company will provide this training.
Short course
A short course on effective customer relations can be arranged by HubSpot company to improve the skills of customer care executives regarding customer service skills. This will be a 4-week course.
Formal qualification
A course related to certified customer service will be provided by Universal class. This course covers the different responsibilities and skill requirements of customer service.
2.
From
Team leader
To
The manager
CC
Subject
Recommendation for the training program
Attachment
Hi,
The three available options for the training program are stated below.
Course name
Tenure
Cost per employees
External provider at the company’s premises
Communication development
2 months
$550
Short course
Customer relation
4 weeks
$300
Formal qualification
Certified customer service
3 months
$650
Considering the time and budget constraints of the training program, the formal qualification training must...