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Assignment Title – Communicating through Written Correspondence This assignment relates to the following Course Learning Requirements: CLR 1 - Plan, write, revise, and edit short documents and messages that are organized, complete, and tailored to specific audiences. CLR 3 - Interpret and reframe information gained from spoken messages in ways that show accurate analysis and comprehension. CLR 4 - Use effective reading strategies to collect and reframe information from a variety of written materials accurately. CLR 5 - Locate, select, and organize relevant and accurate information drawn from a variety of sources appropriate to the task 7.) Select and use common, basic, information technology tools to support communication. Objective of this Assignment: To demonstrate student ability to write a properly structured and formatted piece of correspondence using proper punctuation, spelling, and grammatically correct content. Pre-Assignment Instructions: To prepare you for this assignment, read modules 1-3 and complete the embedded learning activities. Assignment Tasks: 1. Review the letter from counsel setting out certain requests for information on a case you have been working on. 2. Review the memo which sets out the responding position provided in point form from your sergeant who has asked you to respond via letter. 3. Using the full block style with open punctuation format, draft a proper letter responding to the lawyer’s letter. 4. Ensure the content of your letter is properly formatted and structured in accordance with the samples and examples provided in the lesson content, including spacing and paragraph format. 5. Ensure the content of your letter is free of spelling errors and meets all punctuation and grammar rules as set out in lessons one through three. 6. Letter should be one to two pages in length while maintaining proper format and single spacing. 7. 1 Assignment Grading Rubric (25%) Criteria/Level Exceeds Requirements 80-100% Meets requirements 50-79% Does not meet Requirements<50% grade content and organization letter content is comprehensive and clear. major points of disclosure response are clear, explained in detail, and supported with reasons letter content is clear and contains most items in an organized manner. most points of disclosure response are clear, with some explanation and supported reasons content is poorly focused/incomplete needs significant reorganization and inclusions /10 assignment knowledge and skills demonstration submissions demonstrates clear understanding of course content and correspondence communication techniques strong demonstration of knowledge of proper style and content production all relevant course and topic links are made submission demonstrates a good understanding of course content and correspondence communication techniques good demonstration of knowledge of letter style and content production. most relevant course and topic links are made submission demonstrates a weak understanding of course content and correspondence communication techniques minimal demonstration of knowledge of letter styles and content production some or no relevant course and topic links are made /10 style and format correspondence meets or exceeds proper business letter composition no errors in spelling and grammar all guidelines have been followed correspondence approaching proper business letter composition errors in spelling and grammar are minimal most format guidelines have been followed correspondence lacks demonstration of proper business letter composition errors in spelling and grammar make the content difficult to follow format requires attention /5 digital audio file or memo to police officer (student) “the prosecutor’s office has received a letter from the lawyer for steven scott. this is a charge that you laid back on june 30th from a motor vehicle collision involving a city transit bus and a civilian motor vehicle. the prosecutor’s office has forwarded this letter to our detachment for follow-up on possible outstanding disclosure. initial disclosure was provided in full on the first appearance date. please draft and fax a letter to the lawyer in response to his inquiries. i have looked into each item requested and can advise as follows: · no bus video in police possession. this is considered 3rd party records and counsel will have to make a court application to obtain from 3rd party. · only one witness – already provided statement in disclosure. · damage estimates for both vehicles are 3rd party records and counsel will have to make a court application to obtain from 3rd party. · no notes or any information in police possession regarding any northbound vehicle. cannot provide. · driver 2 has advised he is not agreeable to his personal information being released. · no second officer. please generate responding correspondence to counsel. peter l. hill, b.a., ll.b. barrister and solicitor 25 poyntz streettel: (416) 555-9876 toronto, ontariofax: (416) 555-6789 m3b 3v3 july 2, 2019 municipal prosecutor city of toronto 101 avenue road toronto, on m5m 234 dear sir/madam: re: steven scott ______charge: drive left of centre - section 149(1)(a) hta as you may be aware, i am counsel on record for steven scott with respect to the above noted charge. i am in receipt of initial disclosure on this matter, and i am writing to request the following additional disclosure: a) video recording from the bus; b) all witness statements including names, address, and phone numbers; c) all witness statements from the passengers on the bus, including their names, addresses, and phone numbers; d) any and all photos taken at the scene; e) damage estimate for vehicle #1; f) damage estimate for vehicle #2; g) name, address, and telephone number of the driver of the vehicle that turned northbound that caused driver #1 to take evasive action; h) address and telephone number for driver #2; i) if there was another officer at the scene in addition to the primary officer, the name, address, and phone number of the second officer; i look forward to receiving the above noted information. regards, peter l. hill plh/nab grade="" content="" and="" organization="" letter="" content="" is="" comprehensive="" and="" clear.="" major="" points="" of="" disclosure="" response="" are="" clear,="" explained="" in="" detail,="" and="" supported="" with="" reasons="" letter="" content="" is="" clear="" and="" contains="" most="" items="" in="" an="" organized="" manner.="" most="" points="" of="" disclosure="" response="" are="" clear,="" with="" some="" explanation="" and="" supported="" reasons="" content="" is="" poorly="" focused/incomplete="" needs="" significant="" reorganization="" and="" inclusions="" 10="" assignment="" knowledge="" and="" skills="" demonstration="" submissions="" demonstrates="" clear="" understanding="" of="" course="" content="" and="" correspondence="" communication="" techniques="" strong="" demonstration="" of="" knowledge="" of="" proper="" style="" and="" content="" production="" all="" relevant="" course="" and="" topic="" links="" are="" made="" submission="" demonstrates="" a="" good="" understanding="" of="" course="" content="" and="" correspondence="" communication="" techniques="" good="" demonstration="" of="" knowledge="" of="" letter="" style="" and="" content="" production.="" most="" relevant="" course="" and="" topic="" links="" are="" made="" submission="" demonstrates="" a="" weak="" understanding="" of="" course="" content="" and="" correspondence="" communication="" techniques="" minimal="" demonstration="" of="" knowledge="" of="" letter="" styles="" and="" content="" production="" some="" or="" no="" relevant="" course="" and="" topic="" links="" are="" made="" 10="" style="" and="" format="" correspondence="" meets="" or="" exceeds="" proper="" business="" letter="" composition="" no="" errors="" in="" spelling="" and="" grammar="" all="" guidelines="" have="" been="" followed="" correspondence="" approaching="" proper="" business="" letter="" composition="" errors="" in="" spelling="" and="" grammar="" are="" minimal="" most="" format="" guidelines="" have="" been="" followed="" correspondence="" lacks="" demonstration="" of="" proper="" business="" letter="" composition="" errors="" in="" spelling="" and="" grammar="" make="" the="" content="" difficult="" to="" follow="" format="" requires="" attention="" 5="" digital="" audio="" file="" or="" memo="" to="" police="" officer="" (student)="" “the="" prosecutor’s="" office="" has="" received="" a="" letter="" from="" the="" lawyer="" for="" steven="" scott.="" this="" is="" a="" charge="" that="" you="" laid="" back="" on="" june="" 30th="" from="" a="" motor="" vehicle="" collision="" involving="" a="" city="" transit="" bus="" and="" a="" civilian="" motor="" vehicle.="" the="" prosecutor’s="" office="" has="" forwarded="" this="" letter="" to="" our="" detachment="" for="" follow-up="" on="" possible="" outstanding="" disclosure.="" initial="" disclosure="" was="" provided="" in="" full="" on="" the="" first="" appearance="" date.="" please="" draft="" and="" fax="" a="" letter="" to="" the="" lawyer="" in="" response="" to="" his="" inquiries.="" i="" have="" looked="" into="" each="" item="" requested="" and="" can="" advise="" as="" follows:="" ·="" no="" bus="" video="" in="" police="" possession.="" this="" is="" considered="" 3rd="" party="" records="" and="" counsel="" will="" have="" to="" make="" a="" court="" application="" to="" obtain="" from="" 3rd="" party.="" ·="" only="" one="" witness="" –="" already="" provided="" statement="" in="" disclosure.="" ·="" damage="" estimates="" for="" both="" vehicles="" are="" 3rd="" party="" records="" and="" counsel="" will="" have="" to="" make="" a="" court="" application="" to="" obtain="" from="" 3rd="" party.="" ·="" no="" notes="" or="" any="" information="" in="" police="" possession="" regarding="" any="" northbound="" vehicle.="" cannot="" provide.="" ·="" driver="" 2="" has="" advised="" he="" is="" not="" agreeable="" to="" his="" personal="" information="" being="" released.="" ·="" no="" second="" officer.="" please="" generate="" responding="" correspondence="" to="" counsel.="" peter="" l.="" hill,="" b.a.,="" ll.b.="" barrister="" and="" solicitor="" 25="" poyntz="" street="" tel:="" (416)="" 555-9876="" toronto,="" ontario="" fax:="" (416)="" 555-6789="" m3b="" 3v3="" july="" 2,="" 2019="" municipal="" prosecutor="" city="" of="" toronto="" 101="" avenue="" road="" toronto,="" on="" m5m="" 234="" dear="" sir/madam:="" re:="" steven="" scott="" ______charge:="" drive="" left="" of="" centre="" -="" section="" 149(1)(a)="" hta="" as="" you="" may="" be="" aware,="" i="" am="" counsel="" on="" record="" for="" steven="" scott="" with="" respect="" to="" the="" above="" noted="" charge.="" i="" am="" in="" receipt="" of="" initial="" disclosure="" on="" this="" matter,="" and="" i="" am="" writing="" to="" request="" the="" following="" additional="" disclosure:="" a)="" video="" recording="" from="" the="" bus;="" b)="" all="" witness="" statements="" including="" names,="" address,="" and="" phone="" numbers;="" c)="" all="" witness="" statements="" from="" the="" passengers="" on="" the="" bus,="" including="" their="" names,="" addresses,="" and="" phone="" numbers;="" d)="" any="" and="" all="" photos="" taken="" at="" the="" scene;="" e)="" damage="" estimate="" for="" vehicle="" #1;="" f)="" damage="" estimate="" for="" vehicle="" #2;="" g)="" name,="" address,="" and="" telephone="" number="" of="" the="" driver="" of="" the="" vehicle="" that="" turned="" northbound="" that="" caused="" driver="" #1="" to="" take="" evasive="" action;="" h)="" address="" and="" telephone="" number="" for="" driver="" #2;="" i)="" if="" there="" was="" another="" officer="" at="" the="" scene="" in="" addition="" to="" the="" primary="" officer,="" the="" name,="" address,="" and="" phone="" number="" of="" the="" second="" officer;="" i="" look="" forward="" to="" receiving="" the="" above="" noted="" information.="" regards,="" peter="" l.="" hill="">