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Assessment Task 3 Manage project time BSBPMG512 Student Declaration To be filled out and submitted with assessment responses ◻ I declare that this task and any attached document related to the task is all my own work and I have not cheated or plagiarised the work or colluded with any other student(s) ◻ I understand that if I am found to have plagiarised, cheated or colluded, action will be taken against me according to the process explained to me ◻ I have correctly referenced all resources and reference texts throughout these assessment tasks. ◻ I have read and understood the assessment requirements for this unit ◻ I understand the rights to re-assessment ◻ I understand the right to appeal the decisions made in the assessment Unit Title Unit Code Student name Student ID number Student signature Date Task Number ------OFFICE USE ONLY----- For Trainer and Assessor to complete: ◻ Student requested reasonable adjustment for the assessment Completed successfully Did the student satisfactorily: Comments Y N DNS The student has satisfactorily completed and submitted the following: · Approach to monitor and control the project schedule in Task 3.1 · Monitoring and control table in Task 3.2A · Schedule updates in Task 3.2B · Project Status Report in Task 3.2C · Change Request Form in Task 3.2D · Email to the steering committee in Task 3.2E · Sample evidence of implementation of response to changes in Task 3.2F · Lessons learned report in Task 3.3 ☐ ☐ ☐ Demonstrated ability to: · Implement mechanisms to measure, record and report progress of activities according to agreed schedule · Conduct ongoing analysis to identify baseline variance · Analyse and forecast impact of changes to the schedule · Review progress throughout project life cycle and implement agreed schedule changes (project execution and finalisation) · Develop responses to potential or actual schedule changes and implement them to maintain project objectives This is evidenced by: · Approach to monitor and control the project schedule in Task 3.1 · Monitoring and control table in Task 3.2A · Schedule updates in Task 3.2B · Project Status Report in Task 3.2C · Change Request Form in Task 3.2D · Email to the steering committee in Task 3.2E · Sample evidence of implementation of response to change in Task 3.2F ☐ ☐ ☐ Demonstrated ability to: · Review schedule performance records to determine the effectiveness of time management activities · Identify and document time management issues and recommend improvements This is evidenced by: · Lessons learned report in Task 3.3 ☐ ☐ ☐ The student consulted with the project team and the project sponsor when implementing project schedule, as needed. ☐ ☐ ☐ Task Outcome: Satisfactory ☐ Not Yet Satisfactory ☐ Student Name: Assessor Name: Assessor Signature: Date: Table of Content Student Declaration2 Task 3 – Implement and assess project time management6 Task 3.1 Monitoring and control9 Task 3.2 Case Study – implement project schedule10 Task 3.3 Lessons Learned14 Task 3 – Implement and assess project time management Task summary and instructions What is this assessment task about? This task builds on Task 2. This task comprises of product-based assessment methods and a Case Study in a simulated work environment. It has been designed to evaluate your ability to: · Implement mechanisms to measure, record and report progress of activities according to agreed schedule · Conduct ongoing analysis to identify baseline variance · Analyse and forecast impact of changes to the schedule · Review progress throughout project life cycle and implement agreed schedule changes · Develop responses to potential or actual schedule changes and implement them to maintain project objectives · Review schedule performance records to determine effectiveness of time management activities · Identify and document time management issues and recommend improvements You are required to address the following: · Task 3.1 Monitoring and control: · Develop an approach to monitor and control the project schedule · Task 3.2 Case Study – implement project schedule: · Address the impact of changes during project execution using schedule monitoring and control tools and techniques · Task 3.3 Lessons Learned: · Review and evaluate how project schedule was managed in the project What do I need to do to complete this task satisfactorily? · submit the completed assessment tasks, according to instructions, · complete the tasks with sufficient detail and present them in a professional manner, · use your own words and reference sources appropriately, · meet the word count where required, · use the scenario provided, · use the templates provided where required · for your performance to be deemed satisfactory in this assessment task you must satisfactorily address all of the assessment criteria, · if part of this task is not satisfactorily completed you will be asked to complete further assessment to demonstrate satisfactory performance. Specifications You must deliver/participate in: · Consult with the project team and the project sponsor when implementing project schedule as needed You must submit to GOALS · Approach to monitor and control the project schedule · Monitoring and control table · Schedule updates · Project Status Report · Change Request Form · Email to the steering committee · Sample evidence of implementation of response to change · Lessons learned report Resources and equipment · Computer with Internet access · Access to Microsoft Office suites or similar software · Learning material · Scenario for assessment document · Relevant policies and procedures provided in a separate folder · Use of the templates included in this assessment document What will the assessor be looking for? Your assessor will be looking for demonstrated evidence of your ability to: · Monitor and control project schedule · Identify and address baseline variances · Implement project changes · Identify project lessons learned relevant to project schedule performance · Leadership · Problem-solving · Stakeholder management Re-submission opportunities You will be provided feedback on your performance by the Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task. If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date. You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal. You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment. Procedures 1. Review the assessment scenario, the business documentation, including policies and procedures and the templates provided: · Templates: · 1 – Project Status Report in Task 3.2 · 2 – Change Request Form in Task 3.2 · 3 – Email in Task 3.2 · 4 – Lessons Learned Report in Task 3.3 1. Develop an approach to monitor and control the project schedule. 1. Read the scenarios A,B,C 1. For each scenario: · Outline what monitoring and control procedure/process was applied to identify the change/s in circumstances · Determine the impact of each scenario on project progress focusing on the project schedule (baseline variance between actual and planned progress) · Determine what changes are needed to maintain the currency and accuracy of the schedule 1. Create an updated version of the Gantt Chart to reflect the changes due to Scenario A, B and C. 1. Complete a Status Report (Template 1) for a scenario of choice (A, B or C). 1. Complete a Change Request Form (Template 2) for the scenario you chose in Task 3.2C 1. Write an email (Template 3) to the project steering committee to inform them of the status of the project as per your report. 1. Provide one sample evidence of the implementation of response to potential or actual changes caused by scenario A,B or C. 1. Develop a lessons learned report (Template 4) Although the assessment requires consultation with the project sponsor and the project team to simulate a work environment, the assessment submission is individual, and it will be marked as such. Complete the following activities: Task 3.1 Monitoring and control Develop an approach to monitoring and control the project schedule. Include: · Monitoring tools and techniques · Change management process · A process to identify variance to the schedule baseline · Process for schedule updates · Reporting process · List of report/s in use · Authority to identify, evaluate and approve changes to the schedule · Roles and responsibilities for schedule monitoring and control (100 -150 words) Task 3.2 Case Study – implement project schedule Assume that the following has happened when executing the project: Scenarios A 25% timeline The project steering committee wants to source sustainable furniture solutions for the Sydney campus. The budget is increased by 10% to cover the additional expenses. To implement this change, you will need to consider additional time to identify suitable sustainable solutions, source suppliers and request quotes from them. B 50% timeline Due to Covid 19, two project team members had to self-isolate for two weeks being a close contact of an infected person. D 75% timeline Changes in legislation require the company to apply for a new permit. You cannot open the Sydney campus without this permit. It will take 30 days to prepare the application and 30 days for the application to be approved. To address the tasks below, consult with the Project Sponsor (played by the trainer and assessor) and the project team in the simulated work environment as needed. A. Monitoring and control For each scenario: · Outline what monitoring and control procedure/process was applied to identify the change/s in circumstances · Determine the impact of each scenario on project progress focusing on the project schedule (baseline variance between actual and planned progress) · Determine what changes are needed to maintain the currency and accuracy of the schedule Scenario Monitoring and control (30-50 words/scenario) Impact (30-50 words/scenario) Changes A B C B. Schedule updates Create an updated version of the Gantt Chart with three tabs: · 25% timeline · 50% timeline · 75% timeline Update the schedule progressively from 25 % to 75% timeline by adjusting the schedule to reflect the changes due to the impact of each scenario. This means that you will keep your schedule current: a) Update the schedule at 25% based on the impact of scenario A b) Copy and paste the updated schedule from 25% timeline into the 50% worksheet timeline and update it based on the impact of scenario B c) Copy and paste the updated schedule from 50% timeline into the 75% timeline worksheet and update it based on the impact of scenario C Submit the excel file with your assessment. Call the file: Schedule updates. C. Status Report Complete a Status Report (Template 1) for a scenario of choice (A, B or C). Template 1 -Project