Assessment Task 2: WHS management system project Task summary This assessment task requires you, in the role of Operations Manager of Grow Management Consultants, to review existing health and safety...

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Assessment Task 2: WHS management system project




Task summary
This assessment task requires you, in the role of Operations Manager of Grow Management Consultants, to
review existing health and safety processes within the company and to establish and implement a new
health and safety policy and procedure, including consulting with staff.
Following this you are required to provide an induction and training program for staff about the updated
health and safety policy and procedure.
As the induction and training session will also be an opportunity for staff to provide feedback on WHS
issues, you will be also required to respond to this feedback and develop a working from home checklist.
This assessment is to be completed in the simulated work environment in the RTO.
Required
 Access to textbooks/other learning materials
 Computer with Microsoft Office and internet access
 Access WHS legislation including:
http://www.safeworkaustralia.gov.au/sites/SWA
 Policy and Procedures Student
 Meeting space with projector




Timing
Your assessor will advise you of the due date of these submissions.
Submit
 Email with revised Health and Safety Policy and Procedures attached
 Email with WHS presentation attached
 Email with the following attached:
o Updated Policy and Procedures
o Working from home health and safety checklist
o Screenshot




Assessment criteria
For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all
of the assessment criteria. If part of this task is not satisfactorily completed, you will be asked to complete
further assessment to demonstrate competence.




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Re-submission opportunities
You will be provided feedback on their performance by the Assessor. The feedback will indicate if you have
satisfactorily addressed the requirements of each part of this task.
If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you
written feedback along with guidance on what you must undertake to demonstrate satisfactory performance.
Re-assessment attempt(s) will be arranged at a later time and date.
You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with
unfairly or have other appropriate grounds for an appeal.
You are encouraged to consult with the assessor prior to attempting this task if you do not understand any
part of this task or if you have any learning issues or needs that may hinder you when attempting any part of
the assessment.




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Assessment Task 2 Instructions
Carefully read the following:




Grow Management Consultants is a management consultancy business.
Staff employed in the business include the CEO, Operations Manager, two Senior Management Consultants
and an Administration Officer. There are also three management consultant contractors who work from the
office at least 2 days a week each, as well as from home. All of the management consultants travel
extensively across Australia, visiting clients.
Grow Management Consultants has an existing Health and Safety Policy and Procedure but as the
organisation has expanded, the CEO believes that it is time to update the policy and procedure and to
establish additional procedures including health and safety procedures to be followed when working from
home as this is a common practice of the management consultants.
The CEO has indicated that he does not want to incur any additional costs in implementing the WHS
management system and wants to incorporate WHS responsibilities into existing staff roles. These also
need to be clearly defined in the health and safety policy and procedure.
The CEO has identified that the areas of the policy and procedure that need updating are as follows:
 Include definitions of duty holders under WHS legislation
 Types of hazard inspections need to be broadened to include pre-operation and regular inspections,
as well as working from home inspections (see below).
 WHS Communication and Consultation Arrangements: the current Health and Safety Policy refers
to the need to consult with workers, but the WHS procedure does not say how it will occur. Suitable
communication and consultation arrangements need to be identified for Grow Management
Consultants and procedures developed. These arrangements also need to be in accordance with
legislative requirements.
 While the current policy and procedures refer to hazard identification and risk control generally, it
has been identified that there are no specific procedures with regard to working from home health
and safety requirements. As working from home is a common practice for the management
consultants, this needs to be addressed. A procedure needs to be developed.
 The policy and procedures do not address the requirement of ensuring that where there are
changes to a work procedure or system, that a hazard identification is conducted. The inspection
should identify any new hazards that may be created, and ways to control these.
As the Operations Manager you are responsible for researching, developing and implementing the above
changes. You will also need to ensure that any new procedures added include which staff member is
responsible.




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Complete the following activities:




1. Revise the WHS Policy and Procedure
Review the existing Grow Management Consultants WHS Policy and Procedures (Policy and
Procedures Student), as well as the scenario information regarding updates required to these.
Then conduct research using the link shown under Requirements on the previous page, or any
other sources of information of your choice, to identify:
 Duty holders under WHS legislation
 Best practice hazard identification and risk control
 Best practice WHS communication and consultation practices
 Health and safety requirements for working from home.
Following your review and research, update the WHS Policy and Procedures. The updated
document should clearly address all of the areas above.
Highlight all changes you have made (using either tracked changes or a coloured highlight).




2. Send an email to the management team (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite,
business-like) style.
It should briefly outline key changes to the policy and procedure based on your research.
The email text should also confirm that the changes will not incur costs, and roles and
responsibilities can be incorporated into existing job roles.
It should also seek feedback on all aspects of the changes you have made to the policy and
procedures.
Attach your revised Health and Safety Policy and Procedures to the email.




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3. Develop a PowerPoint presentation for a WHS induction and training program
Assume that you have been asked to provide an induction and training program for all staff to
confirm WHS legislation requirements and provide information and training on the new health
and safety policy and procedures.
Your presentation must address:
 An overview of WHS legislation that applies to Grow Management Consultants and the
purpose of such legislation. Note that this should be the WHS legislation that applies to the
state/territory in which you are studying including:
o Purpose and definitions of WHS Act, Regulations, Codes of Practice
o Meaning of duty of care
o Obligations of workers at work
o Obligation of a business to consult and communicate with workers
 Persons within the organisation who are responsible for WHS and each of their
responsibilities (as identified from the Health and Safety Policy and Procedure).
 A review of the key changes made to the existing Health and Safety Policy and Procedure
 An outline of the revised Grow Management Consultant’s Work Health and Safety Policy
and associated procedures.
Save this file as WHS Presentation
4. Send an email to your assessor.
The text of the email should be in grammatically correct English, written in an appropriate (polite,
business-like) style.
It should introduce and summarise the contents of the attachment, seek their feedback and ask
for the place, date and time of your presentation.
Attach your WHS presentation to the email.




5. Conduct induction and training program
Present your induction and training program for staff.
Your assessor will organise at least two other students to attend in the role of staff.
During the presentation you will be required to demonstrate effective interpersonal and
communication skills including:
 Speaking clearly and concisely
 Using effective non-verbal communication skills to encourage audience interest
 Responding to questions
 Asking questions to seek feedback
 Use of active listening techniques to confirm and clarify understanding
At the end of the presentation you should provide the opportunity for questions.
Your assessor, in the role of CEO, and the other students roleplaying staff will ask you at least
two questions about the presentation, as well as provide feedback on an area of WHS that they
would like you to action.




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6. Develop a working from home health and safety checklist
Based on the outcomes of the meeting above, assume that you are required to develop a
working from home health and safety checklist.
Conduct research on the Safework Australia web site or other WHS/OHS regulator web site to
identify a suitable checklist that can be used for carrying out a working from home inspection.
Customise the checklist to the organisation’s needs.




7. Update your WHS Policy and Procedures.
Modify the WHS Policy and Procedures to reflect feedback that you received from the induction
and training program.
Add the working from home health and safety checklist to the Policy and Procedures, too.
Save this document as Updated Policy and Procedures.




8. Take a screen shot of your folder and files.
Ensure that you have an overall folder for your work, as well as sub folders if necessary.
All of the documents that you have submitted for this assessment task should be correctly
named and filed.
Your filing system should reflect how you would set up a WHS record keeping system in a real
working situation.
Folders must be logical and well-organised, and you will be assessed on this.
The screen shot should show all the folders and documents.




9. Send an email to the Management Team (your assessor).
The text of the email should be in grammatically correct English, written in an appropriate (polite,
business-like) style.
The email text should introduce and summarise the contents of the attachments and seek their
feedback.
It should also explain the useof the checklist and updated policy and procedures in clear and
concise language to ensure that the use of the checklist is clear to all.
Attach the following to the email:
 Updated Policy and Procedures
 Working from home health and safety checklist
 Screenshot
Answered Same DayOct 18, 2021BSBWHS501Training.Gov.Au

Answer To: Assessment Task 2: WHS management system project Task summary This assessment task requires you, in...

Bichitrananda answered on Oct 20 2021
159 Votes
1.
GROWTH MANAGEMENT CONSULTANTS
WORK AND HEALTH SAFETY POLICY
Objectives:
· The main objectives of the policy are to ensure Growth Management Consultants are concerned about the work and health safety of the workers.
· To identify and mitigate the hazards and risks at work by following the best practices to keep the staff safe.
· To ensure that Growth Management Consultants have the best consultation and communication processes.
· To ensure the Management Consultants are provided sufficient health and safety requirements when they work from home.
· To carry out a cautious review of the significant measures taken to update the Work and Health Safety Policy.
Definitions
    Duty Holders
    The duty holders identified according to the WHS act are the stakeholders of the organization that have responsibilities to fulfill in the organization.
    PCBU
    The person conducting the business is a PCBU and in Growth Management Consultants the PCBU is the CEO
    Officers
    The Administrative officer takes the role of the officer in ensuring the regulations of the WHS are followed and complied in all aspects from consultation and risk management.
    Workers
    The Senior Management Consultants and the Management Consultants are the workers who have various roles and responsibilities to perform in the organization.
Roles and Responsibilities
The management (CEO)’s responsibilities include
· To deliver and provide the consultants with a safe and healthy environment.
· To mitigate risks and hazards in the workplace.
· Consult regularly with the workers to recognize their concerns and the safety of the workplace.
· Consult with the employees before making any changes to the existing policy.
· Consult with the workers to identify the risks and the hazards at the workplace and at home for the management consultants that work from home.
· Provide sufficient training to the workers and officers after the change in the WHS policy has been made to ensure that the risks and hazards of the workplace are dealt with and there are no injuries in the workplace.
· Isolate the workers from any kind of hazards that are present in the workplace.
· Introduce the various control measures in the organization and implement them.
· Ensure there are inspections of hazards and safety audits on a regular basis to prevent hazards and ensure the safety of the employees.
· Developing a team that investigates every accident that occurs in the organization.
· Getting regular feedback from Management consultants regarding safety and health issues when working from home.
Administrative Officer
· Examine the procedures and evaluate the effect of the health safety of the workplace.
· Make strategic decisions to improve the system and ensure the CEO or the management complies with the health safety regulations based on the Work and Health Safety Act of 2011.
· Consult with the Management Consultants regarding the existing safety measures that are sufficient to provide the safety of the workers in the organization.
· To ensure that there are adequate resources in the CEO’s disposal to implement Health safety regulations and control measures at the workplace.
· To communicate with the CEO about the work and health safety concern of Management Consultants that are working from home.
· To make sure that the resources are being put to good use in accomplishing the objectives.
· To ensure that there are risk assessments in the organization regularly to identify them and eliminate any kind of risk associated with the work.
Workers
· The employees i.e the management consultants are responsible for their own safety and health.
· To comply with the Work and Health Safety regulations that the management has enforced in the organization.
· To consult with the officers and the PCBU regarding the safety concerns surrounding the workplace.
· Undergo the required health and safety training that the company has placed them under in the control measures undertaken by the organization.
· To convey the problems of working at home and health and safety concerns to the PCBU and the officer.
Date:…………………………………
Signature of the Worker:……………………….
Signature of the Officer:...................................
2. Email to the CEO regarding the Updated Policies addressing the required factors:
Date: October 19, 2019
Time: 10:30am
To: The CEO of Growth Management Consultants
From: XXXXXX
Subject: Updated Health and Work Policies according to the WHS act of 2011
Dear sir,
As requested, I have reviewed our Work and Health Safety regulations and found areas that we could improve and increase the efficiency of the existing policies to ensure that our Management Consultants are safe and healthy and at the same time isolated from workplace hazards and risks. I’ve introduced some new and updated policies that address the following issues from inspection of hazards and...
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