1 Faculty of Information Technology Semester 1 2018 FIT5101 – Enterprise Systems ASSIGNMENT 2 (Individual assignment only) BUSINESS PROCESS INTEGRATION: A PRACTICAL APPLICATION OF S/4 HANA Mark...

1 Faculty of Information Technology Semester 1 2018 FIT5101 – Enterprise Systems ASSIGNMENT 2 (Individual assignment only) BUSINESS PROCESS INTEGRATION: A PRACTICAL APPLICATION OF S/4 HANA Mark allocation: 100 Weighting: 20% Due date: Friday 18 May midnight Assignment hand in: FIT5101 Via Moodle Word Length: No limit Reference count: N/A Working strategy: Work Individually Aim: Be able to follow practical instructions to complete a range of business process transactions that follow a logical flow in order to create, sell and procure a newly developed bicycle using S/4 HANA. The outcomes will be a selection of correct transaction screen shots and explanations of the transactions themselves. Key Deliverables:  Create the master data for a newly developed Grand Tourer Bicycle to include, BOM, Routings and work centres  Complete the sales order processing cycle to sell the Grand Tourer bicycle to a vendor  Complete the procure to pay processing cycle to purchase additional accessories for the Grand Tourer bicycle  Download appropriate screen shots to demonstrate you have correctly carried out the transactions  Create explanations to explain the screens and their impact on the S/4 Hana system Learning Outcomes: at the end of this assignment you will be able to: 1 Demonstrate your ability to correctly follow instructions to create master data for a newly developed product 2 Demonstrate your ability to correctly complete the sales order processing cycle through to accepting and processing payment from a customer 3 Demonstrate your ability to correctly complete the procure to pay processing cycle through to payment to a vendor 4 Demonstrate your ability to understand the transactions and the effect of those transactions have in the S/4 HANA system by the use of explanations 5 Demonstrate your ability to correctly identify a set of screens from the above transactions to support your assignment 2 Instructions: You have been presented with the following case scenario which requires you to complete a range of process tasks with regard to creating a new bicycle called The Grand Tourer. Once the bicycle has been completed you will be creating and process a sales order, and create and process a purchase order. Additionally you will be required to submit a set of specified deliverables which are outputs from the different processes and discuss their impact on the S/4 Hana system. An answer sheet template has been provided for this purpose and is included at the end of this assignment. Scenario GBI, after considerable market research involving vendors and customers, has realised that there is potential for a new style of bicycle to be developed. The new bicycle is called the Grand Tourer and is displayed below: The Grand Tourer details need to be entered into the system before the bicycle can be manufactured and sold. Task 1 Materials Management a. Create the finished material for the Grand Tourer. You will need to define a new Finished Product, The Grand Tourer Bike with item code GRTR1### (Where ### your SAP user id.). The specifications for the Grand Tourer bike are similar to the Mongoose Off Road Bike except for the following: i. Gross Weight: 9kg ii. Net Weight: 9kg iii. Standard Price: $USD3000 b. The Grand Tourer bike’s bill of materials (BOM) needs to be entered into the system so that the various components can be recognised by the facilities production planning and material requirements planning systems. The Grand Tourer bike is made up of the following list of subassemblies (semi-finished products) 3 and Raw Materials. These materials already exist in S/4HANA. Create the following production BOM for the Dallas plant. Note that some of the semi-finished products may already be defined. Item Code Material Description Material Type ORWA1### Wheel Assembly Semi-Finished Product OFFR1### Off Road Frame Semi-Finished Product DGAM1### Gear Assembly Semi-Finished Product BRKT1### Brake kit Semi-finished Product PEDL1### Pedal Assembly Semi-Finished Product ORTR1### Tire Raw Material ORTB1### Tube Raw Material ORWH1### Aluminium Wheel Raw Material HXNT1### Hex Nut Raw Material LWSH1### Lock Washer Raw Material BOLT1### Socket Head Bolt Raw Material PCKG1### Packaging Raw Material WDOC1### Warranty Document Service Material c. The production process for the Grand Tourer bike requires an additional Work Centre (Packaging WC5-###) due to its complexity. This Work Centre has the same details as the other Work Centres you have previously created in the workshop exercises except for 0050 Packaging. d. The Cost Centre is NAPR1000 e. You now need to create the Dallas Plant’s Routing for the Grand Tourer bike for production. The Routing is: Operation Work Centre Control Description 0010 WC1-### PP01 Assemble Raw Materials 0020 WC2-### PP01 Final Assembly 0030 WC3-### PP01 Paint 0040 WC4-### PP01 Final Test 0050 WC5-### PP01 Packaging Grand Tourer Bike (GRTR1###) (1) Wheel Assembly (ORWA1###) (2) Tire (ORTR1###) (1) Tube (ORTB1###) (1) Aluminium Frame (ORWH1###) (1) Hex Nut (HXNT1###) (1) Lock Washer (LWSH1###) (2) Socket Head Bolt (BOLT1###) (1) Off Road Frame (OFFR1###) (1) Gear Assembly (DGAM1###) (1) Brake Kit (BRKT1###) (1) Pedal Assembly (PEDL1###) (2) Warranty (WDOC1###) (1) Packaging (PCKG1###) (1) Gear Assembly (DGMA1###) (1) 4 f. Ensure that you release the Routing for Costing. g. The Grand Tourer is ready for production. However, before it is fully available, 5 Grand Tourer bike prototypes have been produced to test the proof of concept. These bikes need to be added to the Dallas Plant inventory for Finished goods. They will be entered for unrestricted use and will be entered without a Purchase order. Task 2 Sales and Distribution. Due to extensive marketing for the new Grand Tourer Bike, GBI has received the following Purchase Order from Foster Cycles###. You now need to complete the fulfilment process for this Purchase Order. This includes the following: a. Create the new customer. Use the same data as The Bike Zone customer where this data has not been included in the Purchase Order. b. Create Sales Order with a required delivery date one month after today. c. Complete the Delivery Process d. Create an Invoice for the Customer (Ignore any warning message relating to Output Determination) e. Process the payment in full from the customer. 5 Task 3 Procurement The sales of the Grand Tourer bike have been steadily increasing. Many of the customers are now enquiring about possible accessories they can purchase. Many of the enquiries have been in relation to the road helmet (RHMT1###). a. You have reviewed the inventory levels in the Miami plant for this material and realise that you need to purchase another 20 road helmets. The details for the purchase are: • Material: RHMT1### (This is a Trading Good) • Quantity: 20 • Price: $25 • Vendor: 103### Dallas Bike Basics • Delivery date: 2 weeks from today’s date • Purchasing Organisation: GBI US • Company Code: US00 GBI b. Create a purchase order for the required materials and send to Dallas Bike Basics (vendor). c. Create a goods receipt for the materials. d. The following invoice arrives. Process it and make the payment to the vendor. ** END OF SCENARIO ** 6 FIT5101 – Enterprise Systems Semester 1, 2018 ASSIGNMENT 2: ANSWER SHEET TEMPLATE BUSINESS PROCESS INTEGRATION: A PRACTICAL APPLICATION OF S/4 HANA Name: Student ID: Tutor’s Name: Tutorial Day and time: SAP User ID: INSTRUCTIONS: 1. Only provide the screen shots you have been asked to provide. 2. Please ensure your SAP User ID number is correct and included as part of the transactions that you create – incorrect SAP User ID numbers used for any one transaction will make the transaction unmarkable 3. Your tutors will mark your answers from this template – please ensure the screen shots are clear and large enough for marking and correctly placed on the page. Marks will be allocated for neat and tidy screen shots with clear and succinct explanations. One screen shot + explanation per page. 2 marks 4. Please type your answers to the questions in the space provided beneath each screen shot – make sure the answers are as clear as possible and grammatically correct with minimal spelling errors thus allowing for maximum mark allocation 2 marks 5. Plagiarism will be heavily penalised – your tutors are very good at detecting students work that has been copied from elsewhere – remember if you copy from another student, both yours and the other student’s work will be penalised 7 Deliverable: Production Planning 1. Display Material BOM for your GRTR1### Screen shot: (12 marks) Provide an explanation of the transaction you are displaying in the box provided including an explanation of the link between the BOM and the MRP (the box will expand as you type: (4 marks) 8 Deliverable: Production Planning 2. Display the Routing Operation Overview for your GRTR1### Screen shot: (8 marks) Provide an explanation of the transaction you are displaying in the box provided including an explanation of a routing and a work centre with regards the Grand Tourer Bike (the box will expand as you type): (4 marks) 9 Deliverable: Production Planning 3. Display the Stock Overview for your GRTR1#### after the prototypes have been added. Screen shot: (6 marks) Note: Provide an explanation of the screen you are displaying in the box provided including what is meant by stock overview and unrestricted use (the box will expand as you type: (4 marks) 10 Deliverable: Sales